Loganville Touchdown Club Meeting
Minutes – May 5, 2014
Meeting called to order by Scott New. 2nd; Roget Tauge, Wendell English.
Meetings from previous meeting will be available on the website.
Coach Parris – Would like to discuss the possibility of utilizing outside business to run concessions so that parents and/or TD Club does not have to be responsible. Lisa McNair presented proposal. They purchase supplies and inventory and set up and clean up. TD Club would cover cost of inventory and retain 20% of profits from each home game. They will prepare any food that we want. They currently provide this service to WGHS and it is working for them. They do hamburgers, hotdogs, BBQ etc. They can handle limited games if we would like. The game against LHS last year, WGHS cleared around $1K. Will need to vote on whether or not we would like them to handle this or not.
Angela Boling presented treasury report. Had $2813.75 still due in outstanding bills from previous season to Titan Team Sports. As of 5/5 our account balance was $11,490.90. There were still outstanding invoices for the P.O. Box, HUDL account to be paid. TD Club is trying to prepare for upcoming expenses, most significant of which is the $25K payment on the building due 9/1. Previous years budget was $115K but around $120K was spent. There were expenses that the current board was not aware of that have to be paid.
John Bowen (previous Treasurer) addressed everyone regarding the budget from the previous year. There were several high ticket items that were paid that they were not prepared for; namely a theft at the stadium that had to be reimbursed, and a new tower that was built at the practice field. Two item combined resulted in fees of approx. $4500. The county no longer covering field maintenance so TD club has had to take on that expense as well. He wanted everyone to understand that things came up that had to be paid for that were not in the budget. Scott asked if any questions from anyone concerning previous and current budget.
Physicals on blitz night brought in about $3K. Golf Tournament brought in around $5K.
Scott introduced the class reps. Ilene Moss- 9th grade; Amy Hegwood- 10th grade, Lauren McCullers- 11th grade, Kathy Sheppard – 12th grade. Kathy asked parents of Seniors to stay behind to discuss upcoming Senior deadlines and activities.
Lauren McCullers – no updates. Amy Hegwood – no updates. Ilene Moss – no updates.
Spirit Wear – Melanie Stewart – Need lists of names and sizes for t-shirts for Spring Practice/Game order. Coach Humphreys has sizes. Will get them to 5-Star to place order.
Angie Shelnutt – Mom’s Club/Special Events Coordinator – Planning a meeting on 5/22. The Mom’s club coordinates breakfast for the boys once the season starts every Friday morning. Pre-Game meals on Thursdays for 9th grade and JV and for Varsity and JV on Fridays. Angie needs a volunteer mom to help with that. This will require a commitment for every Thursday and would prefer 2 from each class.
Sunday meals for coaching staff – Angie is getting with Coach Parris on that as it will be done a little differently.
Membership – Ruth Ann Mixon – PayPal available to pay dues online. Phone number to contact her is on the website. $300 per family for basic package. Must be paid by no later than 7/31 to be recognized in the program as a TD Club member. Payments of $375 include season tickets and parking passes. Both packages include decal, hat and the player pack. Be sure to include the players name on paypal If paying that way to insure credit.
Concessions – Sonia Osner – Sign up for volunteers to work closer to season if not covered by other organizations. Nothing additional to report at this time.
Program – Need a volunteer or 2 to handle this to have it ready by the first game of the season to maximize sales.
Coach Parris – Any question regarding practice should be directed to him. Business cards are available with his contact info to anyone who wants them. Spring practice is coming along. Working with the 9th grade team to get better as well. Spring game is Friday at 6:00. Not sure how playing time will be split up at this time.
Scrimmage game is still on the schedule against WGHS. That will be 2 weeks prior to opening game against Monroe.
Working hard to get field house cleaned up. Painting going on, putting in new floors and general clean up to be done.
LYFA has donated shower shoes for each player to improve on hygiene. Coach Parris would like every family to bring a towel to the spring game to donate to the field house for showers. They will wash them and replace so players have towels. The hot dog supper will be held immediately after the game.
Summer workouts will begin on 5/16 and go through the end of May. They will continue through June on Mon., Tues and Thurs from 9-12. Week of July 4th is dead week. No practice. After dead week, would like for other sports participation to end to focus on football.
Scott- With regard to the budget for the upcoming season, the board members will meet later in the week to discuss and put together to present to members for approval.
Advertising – Hoping for 29-30 sponsors. Baseball has around 90 so surely we can get 1/3 of that. Much more advertising space available and more fans at games to get exposure. The billboard sign at the entrance costs $1200 with $1000 renewal fee. Back of the sign is $750 with a $500 renewal gee. Adding more signs along the fence coming into the stadium. Don’t want to commercialize but we need the money.
The Devil Walk will move from down the road leading to the stadium to the entrance of the field past the fence. Parents are encouraged to come and show support for the players. Will consider doing a “sister” sign for the visitor side next year. Also plan to do large triangular shaped signs to go on the field under the scoreboard for $1000. Aside from the building there are a lot of other things that we need money for for future plans.
Questions were asked about applying sign sale to dues. At this time, no because we need to money from both the sponsorship and the dues to cover the budget for the year.
There are plans to do a service project for each class. Some plans are to do yard work for local widows or elderly; visit a nursing home in the area; go to a children’s hospital with some alumni and do a Wounded Warrior project.
The projects will be divided by class to allow participation by as many as possible.
Hot Dog Supper – Sonic is donating the hot dogs and buns. Will need 7-8 moms to help wrap after they are cooked . Will send email reminders to classes about who will be responsible for bringing what. We are in need of a new commercial size grill. There are efforts to get donations for that if we can’t get the grill donated entirely.
Meeting adjourned – 2nd Wendell Mixon, Roger Taube.