minutes

NMAHA Board of Directors Meeting
7.8.2014 / 630pm-815pm / Blades
Attendees / Brad Gregory, Melissa Gregory, BrettLovette, Aja Madrid, Michele Briscoe, Jesus Flores
Approval of meeting minutes
Discussion / Change to the last meeting minutes: helmets cannot be used as rental but can be used in “Try Hockey for Free”
Conclusions / Approval of meeting minutes
Action Items / Person Responsible / Deadline
N/A
LoE
Discussion / See Brett’s LoE meeting notes and below
  • LoE did not like wording on the rewrite of the high school rules
  • Treasurer to financial advisor
  • Concerned about 17 min stops , if hit curfew then will go into run time but want this as written agreement not verbal or assumed
  • Also want basic schedule for teams to play to ensure that that the teams are reciprocating in travel

Conclusions / Attend next LoE Meeting
Action Items / Person Responsible / Deadline
Volunteers for next meeting / Board / 7/8/2014
Attend LoE July 12 at 0900am / Brad & Brett / 7/12/2014
Scheduler Update
Discussion / 3 options (see excel worksheet) with varying times depending on team formation. Must choose one and realize that pricing will still be an estimate due to all the discounts given such as multi player, coach discounts etc. and number of players. Ice time is tentatively set for 1 week later 9/29. Can finalize this after registration. Practice times should be out by Mid- August. Discussed scholarships or partial scholarships, unfortunately we have an unpaid referee bill in the amount of 2600 dollars. The amount is to be discussed with Brad due to a large amount of these are late fees and Michele and Tara both agree there was no bill given to them, mailed or emailed. Roger needs to provide some traceable evidence that NMAHA received a bill. Money for scholarships possible from grants, NM or intel money? Need to talk with Tara. Only one person delinquent this year, aware of concern. No word on any competitive hockey from NMAHA. As for registration, we also want registration to happen at “Try Hockey for Free”, Brad willing to bring computer and hot spot but would like someone with experience with registration there. Michele says the online stuff is ready to go but the consent to treat and liability waivers from USA hockey have not been updated. This will not delay the start of registration but put more work on the team mangers at the first day of practice. Dean currently looking into managers for each team.
Conclusions / Awaiting number of participants after registration to determine ice time. Need to clear referee bills and determine what if any scholarships to give. Need for manager meeting.
Action Items / Person Responsible / Deadline
Online registration setup / Michele / 7/13/2014
Ice time finalized / Jesus / 8/17/2014
Home ice time to LoE / Jesus / ?
Determine manager for each team / Dean / Sept. 2014
Set up date, time and place for manager meeting / Dean / Sept. 2014
High School Report
Discussion / High school league fees to remain at 1600 and discussed what they covered. Discussed that if team is not going nationals why declare pure team. Also if the number of pure teams less than two why have two separate tournaments, esp. when USA hockey may allow composite teams to play in nationals. LoE needs to also understand that decisions made there affect many other organizations.
Conclusions / 1600 league fees, as board approach LoE about high school tournament concerns and possible solutions
Action Items / Person Responsible / Deadline
Bring up concerns of high school end of year tournaments to LoE / Board / 7/12/2014
Coaches Report
Discussion / Time has 3 people on selection committee for head coaches would like no more than 5. Please submit request of participation to Tim. Also should put this on website. Tim needs all coaches’ resumes in by 8/6/2014. Also got a survey question regarding what additional fees coaches are required to pay for and what NMAHA pays for. All coaches lower than level 3 pay for their own training and usually do not ask for any reimbursement. Coaches Level 4/5 usually NMAHA pays for USA registration fee and provides $100.00 in Visa card for travel expenses.
Conclusions / Resumes in by 8/6/2014,coaches committee formed
Action Items / Person Responsible / Deadline
Head coach selection committee / Tim / 8/6/2014
Information to all NMAHA members about coaching resumes and committee selection / Board / 8/6/2014
All special requests for registration to Michele / Board / 7/8/2014
Equipment Report
Discussion / Brad shown board the newly organized equipment room and wants Jason to change the lock on “Try Hockey for Free”
Conclusions / Will need help on “Try Hockey for Free” day and change locks
Action Items / Person Responsible / Deadline
Change locks / Jason / 7/19/2014
Help with further organization of equipment / Board/NMAHA members / 7/19/2014
Other
Discussion / Parade went well, Sunday is Funday 8/17/2014 next big marketing day. Also discussed High Desert Shot Out festival in March for squirts, peewees and maybe mites. Will proceed with Jesus to schedule/Plan
Conclusions / Sunday is Funday 8/17/2014
Action Items / Person Responsible / Deadline
Set up time slots for Sunday is Funday / Aja / 7/19/2014
Set up second “Try Hockey for Free” / Board / 8/12/2014
Buy waters/gatorades to sell, and get change for booth / Tara / 8/17/2014
Plan and schedule tournament / Jesus / 9/2014
Fill out application / Dorothy / 8/2014?
Action Items / Person Responsible / Deadline
Next Meeting
Discussion / Discussed that meeting times are better is scheduled in advance every 2nd Tuesday of the month at Blades at 630pm
Conclusions / Aja to send out reminder email and keep meeting times on weekdays
Action Items / Person Responsible / Deadline
Next meeting Tuesday 8/12/14 6:30 pm at Blades. / Board / 7/8/2014