WebVoyage Committee Meeting
November 19, 2014, 9:00 AM – 11:00 AM
Location: University of Hawai‘i at Mānoa Library Yap Room
Present: Kelly Campbell (LIS student rep),Carolyn Dennison (Mānoa – Sci Tech), Michael Gmelin (Kauai CC), Carol Hasegawa (HCC), Carla Hose (Mānoa –Sinclair), Brian Huffman (Law), Krissy Kahikina-Lou (Manoa – Sinclair), Carol Kellett (Mānoa – Systems), Mariko Kershaw (WCC), Eleanor Kleiber (Mānoa – Hawaiian-Pacific Collection), Angela Lee (JABSOM), Nancy Sack (Mānoa – Cataloging), Kathleen Stacey (UH Hilo), Annie Thomas (KCC), Ralph Toyama (LCC, Chair)
Guest: Peter Shirts (Mānoa – Sinclair)
Absent: Alphie Garcia (UHWO)
Recorder: Sack
Next recorder: Thomas
Current version: Voyager 8.2.2
- Call to Order at 9:07 AM by committee chair Ralph Toyama.
- Introductions
- Approval of minutes of October 20, 2014 Meeting
The minutes were approved as amended.
- Liaison Reports
- UHLC – deferred. Ralph will ask UHLC about who will replace Tara Severns as the UHLC liaison to the WebVoyage Committee.Many of the WebVoyage Committee members, who are also Discovery Committee members, agreed that they will share the final draft of the committee’s charge with the WebVoyage Committee after it is approved.
- RILS – Carla reported that the RILS surveys will be ready for review by December 3. The survey results will be passed along to UHLC.
- Unfinished Business
- WebVoyage
- Review of the WebVoyage Basic and advanced help screens
Kathleen S.and Amy Saxton are reviewing the help screens. Kathleen will report on their progress at the February meeting.
- Shared resources in WebVoyage
SCCC agreed that another ebrary-like location could be created for e-resources acquired by all UH sites.
For the 300+ shared UH Press e-titles, each site will need to add its own proxy server URL, either to individual holdings records or to a shared holdings record for a new location.
There was discussion about duplicating Scholar Space records in an e-brary-like location in Voyager.
We are awaiting a determination from UH counsel about the legality of providing access beyond UHM to Sinclair streaming video files.
Ralph had asked via e-mail if any libraries objected to having records for shared UH Press/NetLibrary titles and streaming video titles appear in the sites’ individual Voyager instances. He reported that no one chose to opt out. Ralph will notify Michelle Sturges/SCCC.
- New Business
Eleanor asked why two records in Voyager for the same thesis title had different icons. Nancy answered that one of them was miscoded. [Update: after looking at the records more closely, Nancy informed Eleanor that the records were coded correctly: one record represents the print copy (considered an unpublished manuscript) and the other represents the ProQuest copy (considered a published electronic resource.]
Carol K. announced that Voyager will be upgraded to v.9.xx during the week of May 18, 2015, the interim week between Spring and Summer sessions. Since this is a major upgrade, it will require 3 complete days. There will be minimal changes to WebVoyage. Carol K. has uploaded the documentation to the WebVoyage Committee's Laulima site.
Announcements
Carol H. The gate count at HCC library doubled after a new door was installed. A demonstration on wrappers from recyclables will take place on Friday.
Kelly The library school cosponsored the recentHo‘okele Na‘auao Symposium and Open Access Week. LIS students will be giving poster sessions and running the silent auction at the upcoming HLA annual conference.
Eleanor The NSF funding for travel was reinstated. [Update: Eleanor later corrected the name of the funding agency to NRC.]Eleanor will continue to serve on Webvoyage at least until July, so Kapena Shim will not be replacing her at least until then.
NancyDiane Hillmann will give a presentation and hold group meetings on linked data at Hamilton on December 3, and she will lead a hands-on workshop on December 4. There is no cost for the presentation or meetings. There is a fee for the workshop.
AngelaThe “Native Voices” travelling exhibit was shown at Queens Hospital, is now at JABSOM, and will move to Hamilton.
Brian There will be 17 or 18 exhibitors at the HLA conference.
Ralph LCC library will host a “pre-finals festival” with extended open hours and faculty office hours (in the library).
Carol K. The Systems Office is preparing for the Voyager 9 upgrade (to start May 18).
- Next Meeting
Wednesday, February 18, 2015, place TBD [Update: will be at LCC]