Llanfrynach and Cantref Community Hall and Facilities
Annual General Meeting
Thursday 18th May 2017
Present:
Sue Brook (in the chair)Steve WilliamsBronwyn Fox
Pat EckleyDee HemmingsJackie Williams
Carol RedfordMike RedfordAlexandra Davies
Kim BrookRosie GibsonMark White
Nikki DutfieldColin DutfieldRuth Brown
Steve FoxFrances MacFarlaneHelen Fletcher
Kath WhitfieldRay PowellCharles de Winton
1. Welcome.
Sue welcomed everyone.
2. Apologies for absence: none were received .
3. Minutes of the AGM of 14th July 2016.
These were taken as read and accepted. There were no matters arising.
4. Chair’s Annual Report
Sue presented her report. There had been the usual events; a defibrillator had been installed outside the Hall, and no parking signs on the railings at the request of a resident. She thanked Pat Eckley for cleaning the Hall during the year, a job now taken over by Ray Powell. She also thanked Mike Redford, Steve Williams, Nikki and Colin Dutfield, Jackie Williams, Bron Fox and Tony Bracey. She is standing down as Chair but will remain an enthusiastic Trustee.
5. Financial Report
Bron presented the accounts and Treasurer’s Report for 2016-17. Income had increased by 86% in the year, due to increased charges, some new regular lettings and 2 elections. Electricity costs had fallen due to a better deal. Quiz nights had raised money for the defibrillator; a marquee and PA system were bought. Gift Aid money was now coming in. Reserves were now £14,000 and some of this needed to be earmarked for work on the wet wall.
6. Administrator's Report
Jackie reported on new users. The Hall is now normally in use five days a week. The table-tennis table has not been used, so will be returned to its owner.
Regular weekly and monthly bookings are: disabled group; Samba band; bridge Club; Brecknock Art Society; WI; coffee group; quilting group. Periodic users include the Benefice and Brecon Athletic Club.
7. Resignation and Appointment of Trustees/Directors
The Hall's constitution requires 3 trustees to resign at the end of each year. They may be reappointed. Sue Brook, Steve Williams and Dee Hemmings resigned and were re-appointed.
8. Election of officers
Mark White was elected Chair, and Bronwyn Fox re-elected as Treasurer.
Other officers were: Mike Redford: Vice Chair; Ruth Brown: Secretary; Jackie Williams: Administrator
9. Any other business
There was no other business.
10. Date of the next meeting.
This remains to be decided, but must be held within 15 months.