Living Wage Ordinance (LWO) SUBMISSION Guideline

Update May 2009

LWO Rules and Regulations: Rules and Regulations Implementing the LWO

AUTOMATICALLY EXEMPT

  • Governmental Entity
  • Contract period less than 3 months
  • Contract value is $25,000 or less

IN COMPLIANCE

Include the following forms in the contract:

LW 1 - Departmental Determination Form (To be completed by the monitor)

  • LW 18 - Subcontractor Information Form (can be filed within 30 days after execution)
  • LW 6 - Employee Information Form (can be filed within 30 days after execution with all required back up documents)
  • Subcontractor should file either a LW 5 - Subcontractor Declaration of Compliance, or a Certification of Exemption to Prime (Prime contractor should be responsible of sub’s filing; forms can be filed within 90 days after execution of subcontract and retained with Prime.)
NON-PROFIT/ONE-PERSON EXEMPTION (Not require OCC/PW approval)

If contractor is organized under IRS Code Section 501 (c) (3) and its highest paid hourly wage rate is less than eight times it’s lowest paid hourly wage rate; OR contractor is an one-person contractor with no employees, the entity qualifies for exemption without OCC/PW pre-approval. File the following forms:

  • LW 1 - Departmental Determination Form (To be completed by the monitor)
  • LW 13 - Departmental Exemption Application (Attach a copy of IRS 501 (c) (3) letter, if contractor is exempt under non-profit salary provision)
  • LW 18 - Subcontractor Information Form (can be filed within 30 days after execution)
  • Subcontractor should also file either a LW 5 - Subcontractor Declaration of Compliance, or request for exemption, if qualified. (Prime should be responsible of sub’s filing; can be filed within 90 days after subcontract executed and retained with prime.)
OTHER EXEMPTIONS (Require OCC/PW pre-approval)

Other exemptions require OCC/PW pre-approval. Contractor must file an Application for Exemption form to OCC. When received OCC/PW exemption approval, include the following forms with the Contract:

  • LW 1 - Departmental Determination Form (To be completed by the monitor)
  • LW 10 - OCC Exemption Application
  • LW 18 - Subcontractor Information Form (can be filed within 30 days after execution)
  • Subcontractor should file either a LW 5 - Subcontractor Declaration of Compliance, or request for exemption. (Prime is responsible for sub’s filing; can be filed within 90 days after execution of subcontract and retained with prime.)

Equal Employment Opportunities Enforcement Section

Office of Contract Compliance

Mail Stop#138

1149 S. Broadway Street, 3rd Floor

Los Angeles, CA 90015

Attention: Mario Interiano

Phone: (213) 847-2631 Fax: (213) 847-2777

For questions, please contact CDD Contract Unit

Barbara Williams, Contracts Unit Supervisor

Administration Service Division

Community Development Department

(213) 744-9321

p:\contract_info\ordinance\submission guidelines- lwo 2009.doc