MHPCA Board Meeting

1/22/17 and 1/23/17

Board Members Present: Pam Barrett, Cinda Bryant (S), Helen Cassidy (VP), Debbie Joy, Ryana Parks –Shaw, Dr. Jay Riseman, Lori Wagoner, Barbara Westland (T), Dr. Patrick White

Absent: Diane Chappell (P), Janet Weber

Lisa Heisserer & Michelle Schultz have resigned.

Staff Members Present: Jane Moore, Crystal Ramsey, Brittanie Abel

Call to order:

Board Meeting and Long Range Planning Retreat consists of 2 days: 1/22/17 & 1/23/17

Vice President Helen Cassidy called the meeting for the MHPCA Long Range Planning Retreat Day one to order at 12:47 pm.

DAY ONE: 1/22/17

Review of Minutes:

Debbie Joy made a motion to approve the minutes and seconded by Barbara Westland. All in favor.with

Introduction of Board Members:

MHPCA welcomed 3 new members to the Board this meeting ---Ryana Parks-Shaw, Dr. Jay Riseman, and Dr. Patrick White.

Treasurers Report:

Barbara Westland presented the Treasurer’s Report.

Barbara reviewed line item details of the Budgets for 2016 and 2017 with the Board. Jane Moore, CEO answered any questions the Board presented.

Board discussion included any details and/or issues of EDNA program, Hospice retail shop, MHCPA staffing, MHPCA marketing needs, and Sponsorship needs of Annual End of Life Conference.

The Balance sheet, Profit and Loss Sheet, Statement of Cash Flows, and Portfolio Analysis was included in each Board Member Packet for Review. The Treasurer’s report is on file with the minutes at the Association’s office.

Debbie Joy made a motion to approve the financial report and 2017 Budget as presented, seconded byJay Riseman. All in favor.

Individual Board Meetings:

Jane Moore, CEO, Helen Cassidy (VP), and Barbara Westland (T) met with each individual Board Member to review Individual Board Member Plans and Goals for the upcoming year.

Team building exercises were provided by Crystal Ramsey and Brittanie Abel during this time and after dinner throughout the evening.

DAY TWO: 1/23/17

Individual Board Meetings:

Individual Board meetings were completed this am during breakfast.

Call to order:

Vice President Helen Cassidy resumed the meetingfor the MHPCA Long Range Planning Retreat Day two at 9:18am.

Review of Individual Strategic Plans:

Board shared individual goals/objectives and explored ideas to achieve each presented.

MHPCA Organizational Goals for 2017:

Helen Cassidy (VP) led Board in discussion of the following target areas:

  • Sponsorships
  • EDNA
  • Conference
  • Legislation
  • Committee Involvement

Sponsorships:

Board discussed ways to increase sponsorship for End of Life conference. Board members were encouraged to introduce anyvendor contacts they may receive to MHPCA and the Annual Conference. Considered utilizing “talking points” when speaking with vendor and how to assist them to make contact with Jane. Explored other ideas and avenues to increase vendor participation at conference.

Conference:

Jane gave review of exhibitors and attendance numbers for 2016 conference. There were 150 attendees at conference with 90 Hospice agencies represented. It was noted how well the vendor games engaged the attendees and vendors at the 2016 conference.

Plans are being made to include a Palliative Care component to the conference and at Preconference Day. Board also reviewed plans to develop a1 day physician component to include Hospice Medical Directors at the conference.

EDNA Update:

The Board explored ideas to market the EDNA program at local levels, website, social media and at a National Level.

The EDNA Report is on file with the minutes at the Association’s office.

Legislative Update:

Jane Moore presented a detailed Legislative update to the Board.

MHPCA Hospice Day at the Capitol will be February 15. Jane and MHPCA staff will be hosting a webinar to review Legislation with the MHPCA members on 2/2/17.

Committee Involvement:

Board discussed ways to improve involvement and identify needs of each committee.

Robin Carnett will continue to be nurse planner for MONA application. Diane Chappell will serve as her back up in time as necessary.

Committee reports were available in Board packet for review and are on file with the minutes at the Association’s office.

Education Update:

The Education Report and 2017 Education Schedule was in each Board packet for review. The report is on file with the minutes at the Association’s office.

Other Business:

Board members were given a copy of the current bylaws and signed confidentiality statements.

The Board also reviewed and discussed the required reading for the retreat ---“How Full is Your Bucket.”

Meeting Adjourned:

Helen Cassidy made a motion to adjourn the meeting at 2:55pm.

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