Library Leadership Team (LLT) Meeting – Thursday, August 4, 2016; 8:30am-10:00am

Present: Maggie Farrell, Tammy Crane, Michelle Voyles, Peggy Tyler, Chris Vinson, Gail Julian, Suzanne Schilf, and Kristy Snider

Guests: Micki Reid, Amanda Johnson

  • Cooper 50Th Anniversary Events – Micki Reid & Amanda Johnson

Micki provided an overview of various activities developed by the Cooper Library 50th Anniversary Committee.

  • New site:
  • 50th History booklet authored by Meredith Futral
  • 50th Birthday Party – focused on students with various activities
  • Photo booth
  • Then/Now display
  • Trivia
  • Not-So-Secret Book signing
  • Swag
  • Cupcakes
  • Cooper Library Dinner
  • Friday, September 16 – 6pm on 6th floor
  • Geared towards donors identified through Will to Lead campaign
  • Tailgate for a broad audience
  • under Library bridge
  • 9/17 or Homecoming (10/15)
  • Other celebratory ideas
  • Large banner to hang in front
  • 1966 Best Sellers book display
  • Tiger Talk lectures
  • Digitization of audio of Cooper’s dedication ceremony
  • Since the building is more than building and the staff make it “Cooper”, there will be more staff-orientated activities built into the events
  • May tie 50th into Holiday Party for staff
  • Suggestion to add Legos to Play-Doh to the “building Cooper” activity
  • Faculty Timeline and calendar dates – Peg Tyler

Peg provided an overview of due dates for faculty promotion, tenure, and review processes.

  • Updated timeline ready and posted on StaffWeb
  • Note that faculty goal setting sessions are in September
  • Goals go from May to May
  • Administrative Coordinator I position – Maggie Farrell
  • Amanda Johnson is resigning effective August 19
  • There is a need to refill this position
  • Dean’s office activities
  • Stewardship & Development support
  • Administrative support
  • Amanda has graciously agreed to stay on for a short time in a part-time capacity
  • She will assist with the stewardship activities as well as represent the Libraries to the stewardship team, oversee the 50th Anniversary Dinner on September 16th, oversee the 50th Anniversary activities during Homecoming, coordinate the publication of the 50th Anniversary, and train the new employee in administrative functions and software
  • SCLA Funding – Kristy Snider
  • Upcoming SCLA conference in Columbia, November 9-11
  • November 8 is a Clemson University holiday
  • Registration not open yet, agenda not available yet
  • Possibility of different staff packages will be discussed
  • Travel time and work schedules must be considered in advance
  • Also discussed:
  • Mid-Winter ALA – January 20-24, 2017 in Atlanta
  • Libris – May 2017 in Columbia
  • Libraries Forward/Strategic Plan Draft Rollout – Maggie Farrell

LLT discussed how the draft plan will be distributed and comments returned. To solicit broad feedback, two options will be available for library employees;

  • Survey Monkey survey will be sent to Library faculty and staff
  • Four forums to be held (one at Depot, one at EMC, 2 at Cooper)
  • The goal is to provide a variety of times and options to ensure everyone has an opportunity to review and provide comments before being finalized.
  • Alumni Survey – Suzanne Schilf

The Alumni Association sends out a survey and the Libraries have a few questions that are included so LLT reviewed the questions and response categories.

  • Questions about the Libraries are included in a survey to alumni (graduates who are 1 year out and 3 years out) sent out by the Office for Institutional Effectiveness and Assessment
  • Possible suggestions/changes to Library questions were brought forth
  • Any changes will be provided to OIEA by August 19