Information Brief
Library Assistant 1 (Grade 111) – Permanent Wholetime Post
Closing date – 17:00 on 17th August 2017
The Institute of Technology Tallaght is a leader in design and delivery of career focused courses. We prepare quality graduates who combine a sound academic grounding with the practical skills required by modern industry and commerce. The Institute has developed links with industry and with other higher education institutions both in Ireland and abroad and has built an active and productive research, development and consultancy programme. The Institute contributes effectively to the industrial and commercial growth of South Dublin County and has become a vital component of its infrastructure.
The ethos of the Institute is to encourage all staff to contribute to its growth and development. Staff can expect to work in an innovative and co-operative environment fostering teamwork and a multi-disciplinary approach in the pursuit of excellence and quality in all activities of the Institute.
Library Assistant 1 – Permanent Wholetime Post
The Institute are looking to appoint a person to this position.
JOB DESCRIPTION
The appointee may be assigned to any of a very wide range of areas or activities carried out in an Institute Library, in any of its campuses.
The duties may be of a clerical nature such as filing, shelving, photocopying, circulation, enquiries, the preparation and input of material on computers. The appointee would be expected to make decisions within limits and clearly defined guidelines. Alternatively, the job could involve the provision of secretarial services for the Library or to a senior staff member including typing and audio-typing and involving access to and processing of data and other types of information.
The job will involve regular contacts with students, staff, the public and organisations and individuals at all levels where discretion, tact, courtesy and judgement would have to be constantly exercised. The jobholder would be expected to exercise a good degree of initiative and be capable of working under a reasonable level of supervision.
All jobs in the Library demand a good knowledge and skill in the use of Information and Communication Technologies and appointees will be expected to use new techniques and technologies as they arise. The Institute will provide the necessary training as appropriate.
Following appointment the appointee will be assigned to a particular location and post –institutes may operate a number of different locations in addition to the main campus. On assignment to the post, the Institute will provide a list of duties and responsibilities applicable to the post.
Library Assistant 1 ( Grade III) – minimum essential qualifications and experience:
Applicants must;
- have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent including English or English / Communications or Irish (certain posts may require the appointee to have Irish or have a competence in oral Irish to the satisfaction of the Institute) and one of the following – Mathematics, Accounting, Business Organisation or Economics or other mathematics or business related subject; OR
- have passed an examination at the appropriate level within the NQAI qualifications framework which can be assessed as being of a comparable or higher standard to include NCVA / FETAC and NCEA / HETAC qualifications or equivalent; OR
- have at least two years previous service in a clerical or administrative post in education, local authority, health board or similar public service organisation (including all organisations covered by the Common Recruitment Pool); OR
- have appropriate relevant experience which encompasses equivalent skills and expertise.
Salary Scale: starts at €22,893
PLEASE NOTE: Starting salary is not at the discretion of the Institute but is in line with current Government pay policy. It is current Government policy that persons entering this recruitment grade for the first time will start at the minimum point of the salary scale ie €22, 893 regardless of previous experience
Hours of Work
There is an attendance requirement of 37 hours per week (net of rest breaks) . This will include late nights and Saturdays during semester. Clocking in is a requirement. Annual Leave entitlement is 22 days per annum.
Institute of Technology TallaghtApplication form for
Library Assistant 1 – (Grade111 ) –Permanent fulltime post
Closing date 17:00 on 17th August 2017
PERSONAL
Surname
First Names
Correspondence Address
Email Address
Telephone (Home / Mobile) Telephone (Business)
Present Occupation
QUALIFICATIONS
Leaving Certificate or Equivalent
Year in which qualification was obtained:______Subject / Honours Level Paper / Pass Level Paper / Grade Obtained
Other Qualifications
Course Title / GradeAwarded / Date Awarded / Awarding Institution / Subjects
studies
Computer Experience
Pleasegive examples of your current day to day use of software in each of the following:
Word processing and emailSpreadsheets and databases
Presentation and graphics tools
Web and social media tools
Library Management Systems
Training Courses
What Courses have you attended & when? / Where was training done? / What Skills did you acquire?
EXPERIENCE - Please provide details as to your relevant work experience below:
Position Held / From - to / Name & Address of Employer / Reason for leavingDuties & Responsibilities:
Relevance to the post applied for:
Position Held / From - to / Name & Address of Employer / Reason for leaving
Duties & Responsibilities:
Relevance to the post applied for:
Position Held / From - to / Name & Address of Employer / Reason for leaving
Duties & Responsibilities:
Relevance to the post applied for:
Position Held / From - to / Name & Address of Employer / Reason for leaving
Duties & Responsibilities:
Relevance to the post applied for:
Please provide some evidence as to the following skills / attributes which you display in your current / most recent role:
Experience of Customer servicePlanning and organisational skills
Teamwork and interpersonal skills
Experience of assisting in the collection, collation manipulation and presentation of data
Initiativeand experience of taking decisions within a clearly defined policy
Additional Information (Please submit additional information on a separate page if needed)
______
______
______
OUTSIDE INTERESTS
Are there any legal restrictions on your right to work in this Country - such as requiring a work permit? If so, please specify what they are :REFEREES
Name and address of two independent persons, not related to you, who can attest to your professional competence. At least one of these should have supervised your work in the recent past.
Name / Address & Telephone NumberIf appointed please indicate the earliest date at which you would be available to take up duty
______
I certify that the information given in this application form is correct
Signature ______Date ______
INSTITUTE OF TECHNOLOGY TALLAGHT - CANDIDATES SHOULD NOTE THE FOLLOWING
All particulars asked for should be given on the application form. Reference to Curriculum Vitae is not sufficient, though you may, if you wish, submit a curriculum vitae and further information in support of your application. The closing date for receipt of completed application forms is not later than 17:00 hours on 17th August 2017. Completed application forms should be returned to: The Human Resources Manager, Institute of Technology, Tallaght, Dublin 24.
(Please ensure that the proper postage is applied, as under stamped envelopes may not be delivered in time)
If you wish you may send in your application by fax (01 4042883), or e-mail it to
to ensure that your application is in before the deadline. You should also send in your original signed application form. Please note however that it is Institute policy not to accept late applications.
If you have any queries, you can contact the Human Resources Department at
4042120 or 4042705. Canvassing will disqualify.
Applicants may be shortlisted for interview on the basis of the information supplied in their application form.
Applicants may be notified of the intention to call them for interview via e-mail or by phone or in writing.
Please note that you may be required to produce documentary evidence to support any statement made by you on this form. Original copies of qualifications, Birth Certificates etc. will be requested from the successful applicant(s)
The successful candidate will be required to undergo Garda Vetting.
Under our Freedom of Information policy, application forms and any other documentation in respect of applicants who are not offered positions will be kept for two years from the date of receipt.
The Institute advises that incorrect information provided by applicants during the selection process may invalidate any consequent appointment. This will apply no matter when the correct facts are established
If you are called for an interview and are a person with disabilities who would require any special facilities at the interview, please make contact with this office at that time to discuss what arrangements are necessary.
Citizenship / Permit Requirement:
Eligibility to compete is open to candidates who are citizens of the European Economic Area (EEA) or Switzerland. The EEA comprises member states of the European Union along with Iceland, Liechtenstein and Norway. Other candidates may be eligible to compete subject to their having or obtaining an appropriate work permit for the nature and duration of the position.
Former Public Service employees:
Eligibility to compete may be affected where applicants were formerly employed by the Irish Public Service and previously availed of an Irish Public Service Scheme including:
- Incentivised Scheme for Early Retirement (ISER)
- Department of Health and Children Circular (7/2010)
- Collective Agreement: Redundancy Payments to Public Servants
Applicants should ensure that they are not precluded from re-engagement in the Irish Public Service under the terms of such Schemes. This is a non-exhaustive list and any queries should be directed to an applicant’s former Irish Public Service Employer in the first instance.
Pensions
The appointee will become a member of the appropriate public service pension scheme. Broadly, if the appointee:
(a) served in a public service body as a pensionable public servant on 31 December 2012, then the terms of the Education Sector Superannuation Scheme shall apply to the appointee; or
(b) first serves in a public service body as a pensionable public servant on or after 1 January 2013 or has not, prior to appointment, served in a public service body as a pensionable public servant, then the provisions of the Public Service Pensions Single Scheme will apply.
As the rules relating to membership of these schemes contain a number of exceptions, if the appointee has any queries as to which pension scheme provisions apply to them, these should be raised as soon as practicable after appointment with the HR Manager. The appointee shall be obliged to make pension contributions in accordance with the rules of the applicable scheme and the appointee shall be subject to the applicable scheme’s provisions as amended from time to time.
Please note that the rate of remuneration may be adjusted from time to time in line with Government pay policy.
Further information
Check out the Institutes web site at or contact or telephone 01 4042120