City of Orting

Finance Minutes

November 10, 2014,

Councilmember Sam Colorossi called the meeting to order at 9:07a.m.in the conference room at City Hall.

Attendance:

Elected Officials present: Councilmembers: Sam Colorossi. Councilmember Birkes was excused.

City Employees present:City Administrator Mark Bethune, City Treasurer Steven Vincenti, Court Administrator Kaaren Woods, Executive Assistant Gwen Robson, PoliceChief Bill Drakeand Laura Hinds sitting in for Dean Kaelin. Office Supervisor Freda Bingham, Public Works Director Dean Kaelin were excused.

Minutes:

The minutes of October 06thwill befiled as prepared.

Custom Council Report:

  • Page 2 of 6….105-576-80-31-00…in the amount of $16.08. Paint for the Memorial wall? I thought Steven Nielson bought all the paint. The Historical Society will pick up this tab.
  • Page 3 of 6….104-536-50-48-01, 105-576-80-48-01 and 410-531-38-48-01 in the amount of $1911.15….Repairs of Chipper. This piece of equipment is getting and needed components. Repairs for 04 Kubota mower. According Laura, the Kubota had a deck replacement over the summer it went back because its computer/sensor system went bad.
  • Page 4 of 6….001-558-60-41-00 in the amount of $764.59 for expenses for the Farmers Market and filing for 501 c 3 which was $400.00 plus. I, personally, don’t think the city should be paying the 501 c 3 expense to go private….

Monthly Budget Review for October:

  • Mark prepared the October report by departments showing the percent difference in the revenue and expenses.A copy of the report is attached.
  • General Fund: Over all this fund is three (3) percent ahead of revenue projections and two ( (2) percent below expense projections of 83 percent..
  • Street Fund: Still soft because of the slow income of the left hand turn lane grant. Learned the state is in the rears for payment by about two months.
  • Cemetery: This fund is back in the red after the unexpected new pump expense.
  • Parks Dept: Income is now running ahead of budget at 92.20% and the expense are at 59.09% which is less than budget. Putting us in pretty good shape.
  • Water Dept: Income is nearly on the planned budget from year to date. The remaining two months will be watched very closely.
  • Wastewater Dept:Doing well for income. One summer project(Rainier Ln SE) has been delayed to next year and thereby be one reason for being below budget in our planned expenses..
  • Stormwater Dept: Income is above budget at 62.11 percent but our expenses are only at 28.93%.
  • Total Income/Expenses: Budget for income should be at 83.00% and we are at 82.66% nearly right on. Expenses are running at 49.61% well below the 83.00% planned.

Police Department:

  • Manpower: Process is in place to select the last person for complete staffing.
  • Budget Review: With the exception of the miscellaneous line the department is nearly on budget. The miscellaneous line includes a risk manage type cost. This needs to be looked at in the future.

Court Department:

  • Budget Review: Sam continues to study the budget spread sheet for the Court system.October numbers shows a slight downturn in income.

Transportation Benefit District:

  • Budget Review:The income is up again over last years figures. The October number is $9,662.40. More than the same time last year, but less than last month. We should beat our goal of $100,000.00 by $20,000.00. See the attached spreadsheet.

Cemetery:

  • Budget Review:The month of October puts us back into the Red.
  • Columbarium: Sam and Freda completed the task of creating the Columbarium Certificate of Ownership document and it has met the approval of the City Attorney.

Parks & Recreation:

  • Budget: Sam provided a spreadsheet based on the 2015 budget for all to review.

PublicSafetyBuilding:

  • Exterior Siding: Sam, again, suggested that the Building Official should document everything that has deteriorated and what we want to make the repairs. We need to be in the driver seat and not some contractor. This definitely needs to be in the 2015 budget with a line items specifically spelling out what the money is for. Mark tells me that the Building Official is on board with our request.

Round Table:

  • North End Reservoir & Well #4 loan from 408: Steven Vincenti has worked up a payment plan which includes the interest to bring us up to date. I am so happy with this document.
  • The Chief will be off to Chelan for three days.
  • The Court Administrator will be off to Suncadia for three days.
  • The Mayor Assistant and City Treasurer will be off to Olympia for a day.
  • Hope all brings home a lot of knowledge.

Meeting Adjourn:

Councilmember Colorossi adjourned the meeting at 9:41a.m. Next meeting will be December 08th,2014.

Attest:

______

Executive Assistant Gwen Robson Councilmember SamColorossi