LENAPE VALLEY FOOTBALL AND CHEERLEADING
June 12, 2014
MONTHLY BOARD MEETING MINUTES
Call to Order: President Dave Kraus called the meeting to order at 8:00 pm.
Pledge of Allegiance was performed.
Roll call of the Board -
Present: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus
Not Present: Butch Bilas and Dan Galvin
Review of previous month’s meeting: May meeting minutes reviewed.
JW Albensi made a motion to accept the minutes. 2nd by Len Bicher.
Roll call to accept motion:
Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus
Nay: None
Review of the Treasurer’s Report: (Per Matt Fowler)
· General Fund
o June Bank Statement: $11018.01
o Register Balance: $25465.26
· Comp Cheer
o June Bank Statement: $2,540.87
o Register Balance: $2540.87
JW Albensi made a motion to accept the Treasurer’s report. 2nd by Greg Cooper.
Roll call to accept Treasurer’s Report:
Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus
Nay: None
Communications
· Registration Checks
o Cheryl Johnson – Check #428/$175
o Dana Lios – Check #964/$180
o Shaw – Check #4688/$150
· Banner Donation - $30
· Bill for P.O. Box Renewal
Matt Fowler made a motion to pay P.O. Box Renewal in the amount of $106.00. 2nd by Greg Cooper.
Roll call to accept motion:
Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus
Nay: None
· Riddell bill for reconditioning helmets
Ryan Arnott made a motion to pay the Riddell bill for reconditioning football helmets in the amount of $2990.18. 2nd by Greg Cooper.
Roll call to accept motion:
Yeah: JW Albensi, Kim Albensi, Cathy Arnott, Ryan Arnott, John Coles, Greg Cooper, Matt Fowler, Len Bicher, and Dave Kraus
Nay: None
President’s Report: (per Dave Kraus)
· Appointments
o Flag Football Coordinator – Stephen Moodie
o Flag Cheer Coordinator – Erica Henriksen
· Open Committees (looking for volunteers)
o Field Readiness
o Snack Stand
· Board Communication
o Paperwork with Organization Lawyer to update name from Lenape Valley Jr. Patriots to Lenape Valley Patriots Football and Cheerleading
o EMS Letter to Roxbury and Byram
· Registration
o In-person versus Online
· Low Turnout for In-person caused organization to go Online only
· Will remain as paperless/online for future years
· Questions and/or concerns should be directed to Dave Kraus
Football Report: (per JW Albensi)
· Flag Football Coaches submitted for Board approval
o Ryan Arnott, Stephen Moodie, Nick Lios, Matt Fowler, Steve Woods, Adam Pavese, Chris Schaefer, Tom Dellicker
*All coach positions approved by the board members.
· Padded Level Football Coaches
o Add Steve Tyrone to SPW
o All board members approve
· MCYFL
o Rutgers Game
· November 15, 2014
· $35 ticket ($25 towards game ticket/$10 to MCYFL Charities)
· Youth Football Day – pregame walk, organization name on jumbotron, and small gift (last year was drawstring backpack)
· Goal for LVP is to be represented this year – advertise earlier to get the word out
o Next MCYFL Meeting
· July 9, 2014
· Declare Teams
· JW states that he cannot attend LVP Monthly Board Meeting as he needs to be in attendance to MCYFL Meeting
o Flag Program
· 11 on 11 travel team
· 2 levels (K-1st grade/2nd grade team)
· Currently LVP has 32 Flag players registered (19 for K-1st/13 for 2nd)
· JW makes suggestion to look into participating in 11 on 11 team
· K-1st play NFL Flag
· 2nd play 11 on 11
o Greg Cooper says pro – real football experience to get ready for next level/con – travel and injuries to younger level
o JW – Games are held once a week and mapped out with local MCYFL teams to prevent long travel
o Dave Kraus/Fred Post – Doesn’t like the idea of kids standing around
o Ryan – Questioned about children playing up/down—by grade or age? Concerned with younger families not wanting to travel
o George suggested holding both NFL Flag and maybe make a 2nd grade 11 on 11 team in addition
o JW stated that teams wouldn’t have to be declared until August
· Dave tabled the topic discussion to continue at next month meeting
· 2nd Annual Coaches Clinic
· June 29, 2014 from 4-9
· $ due June 26
o $10 per coach
o Staff up to 8 $75
· 35th year Coach Smolyn Football Camp
o Grades 2-9
o July 14-17
o 6-8 pm
o $20 includes t-shirt/ice cream
o Mike Manzi adds that camp is a great introduction to football
Cheer Report: (per Kim Albensi)
· 2014 Cheer Coaches List presented to Board for approval
o Varsity
· Karen Moros and Brenda Bailey
o JV
· Joanne Hertel and Tonia Nardone
o Pee Wee/Super Pee Wee
· Currently no coaching staff needed due to low numbers on each level
o Clinic
· Tracy Chibookian and Shelley Credidio
o Pre Clinic
· Cathy Arnott, Karyn Woods, and Nicole Plantamura
*All coach positions approved by the board members.
· Cheer Uniforms for Upper Levels
o Ordered/to arrive in mid-August
o Varsity Representative to do fittings for upper levels June 19 at Apparel Fitting
· Apparel Sizing
o Elaine’s Cheer Gear
o Sizing dates
· June 18, 19, and 25
· Maple Ave Firehouse in Netcong
· Online orders due June 30th to be distributed in August
· Bow order due at apparel fittings ($7 per bow)
Public Relations: (per Len Bicher)
· Thanks to John Coles who put together Memorial Day Parade Event
o 1st year participating
o 10 children participated
o Next year to be advertised more/hope for bigger turnout
By-Law Report:
· Second reading of by-law changes proposed at By-law Committee Meeting
o Article IV
· Cut down the verbiage broken down in a, b, c under section A and reducing just to Section A
· Voting rights to change from four required meetings to all members in good standing 18 years and older in Section B
· Five [6] officers to read Five [5] offices under Section D
o Article X
· Section C – coaching candidates to be changed from May to April
· Section F - Rutgers Certification no longer reimbursed by organization, but still required to coach
· Subsection A of Section F – AACCA certification reimbursed upon completion of season
· First reading of by-law changes proposed at By-law Committee Meeting
o Article VII
· Change Nomination from November to October
· Change Election from December to November
· Remove redundant requirements for coaches
o Article VII
· Change terms of office for executive board from one to two years
· Suggestions
o Add clause for empty seat
o Have a rotating election
· Certain roles have elections one year, others the next so board is more consistent
· By-law committee spoke over option, but felt with little turnover from history of board members and with 2 year term limits this was not needed
· George brought up a concern that a 2 year term is a bigger commitment, might turn someone away from running for a position
o Article IX
· Addition of restriction for Football and Cheer Coaching director from holding board positions
o Article VII
· Create separate positions for league representative appointed by the President and Board approval
· Remove roles for Football Coaching Director and Football Coordinator
Equipment/Apparel Report: (as per Ryan Arnott)
· Helmet Order
o Check issued to Farrier Sports for Zenith Helmets being turned back in
o Helmets ordered will not make promised deadline
o Helmets needed to order will be through Riddell with first shipment Monday
· Apparel Website
o To be up and running June 22nd
o Online store will be open for 2 weeks
o Products to be shipped directly to home within 2 weeks of store close
· CO/Indians Equipment Room Cleanout
o June 22nd 9am
· Equipment Handouts
o To be held last week of June – first week of July
· Possible dates June 24-26
· 6-8pm
o 2 levels at a time (Varsity to Pre-Clinic)
o George, Ryan, and/or JW to send out official date
Snack Stand Committee: (as per Matt Fowler)
Nothing to report
Ways and Means Report: (as per Greg Cooper)
· Fundraising
o 60 local businesses solicited
o 3 paid donations
o 3 committed
o Completion by July 7th for banners to be ready August 4th
Registration:
· Currently Registered (Football/Cheer)
June 1, 2014 June 1, 2013
o Varsity: 21/16 Varsity: 17/11
o JV: 19/11 JV: 15/7
o Pee Wee: 16/1 Pee Wee: 13/10
o Super Pee Wee: 14/3 Super Pee Wee: 17/2
o Clinic: 13/11 Clinic: 13/2
o Pre-Clinic: 24/12 Pre-Clinic: 13/9
o Flag: 32/26 Flag: 38/28
· Continue to get the word out
o Re-email flyers
o Stress injury research
o Importance of Concussion safety/certification for coaches
· Numbers are down across the whole MCYFL
Old Business:
· Re-visit voted down NFL Flag vs. Patriots jerseys
o Registration numbers down
o Budget concerns
o Patriot Jerseys will save money
o Dave Kraus tabled discussion until July meeting to review numbers
· USA Football
o George
· Great institution
· A lot of information/great tips
· Financial burden w/o a lot back in return
· Costs per player (est. $5-$15 per player)
o JW
· Make it a suggestion for coaches instead of organization
· $25 first year/discount for next years
· A lot of time to certify, but parents looking for certifications
o Kim
· Great tool for parents and coaches to get involved
· Beneficial information for the program
· Hudl
o Online media tool for uploading game film used amongst High School and College teams
o Greg
· Great for coaching tool
· Interaction between players, parents, coaches
· Highlight film/Dissect play
· Limited to team – Coach load commentary
o George
· All can see game film including players
· If used on all levels, cost would be worth it
· Piggyback with high school account would be cheaper
o John
· Great tool for recruitment
· Social media plus for the players
o JW
· Private due to MCYFL rules
o Greg
· Suggestion for budget line next year
· Combine
o June 22nd at 2pm – Location: Indians field
o George – quick overview of football activities planned
o Cathy – quick overview of cheer activities planned
New Business:
· Flag Football Camp
o Incoming Kindergarten to Second Graders
o Introduction to football
o 2 days of drills, skill building, games…3rd day is scrimmages
o FREE
o Dates/Time TBD and e-mailed out
· Pep Rally
o Need to set date/location
o Kim suggest September 5th due to Labor Day
o Location discussed – decision is CO Johnson Field due to parking/lights
o Vendors TBD (Magnet Guy, Tornado Bandz)
o Pep Rally Committee currently forming – all volunteers welcome
· Online Registration Refund
o Cheer mom has online issues while registering online
o Issue not resolved until after late fee date
o $25 late fee to be refunded to family/information to be forwarded to Matt Fowler to issue check
· Flag Game Schedule
o Suggestion from families to make only 1 flag game per weeknight
o Games never started/ended on time
o Too late for younger kids
o Weather condition concerns
Motion to adjourn was made by JW Albensi. 2nd by Matt Fowler. All in favor. Meeting adjourned at 9:34pm.
Dave Kraus Cathy Arnott
President Secretary
Lenape Valley Football and Cheerleading Lenape Valley Football and Cheerleading
Members in Attendance:
George Spada
Erica Henriksen
Michael Manzi
Tonia Nardone
Andrea Almendinger
Mike Biddiscombe
Joanne Hertel
Karen Moros
Brenda Bailey
Stephen Moodie
Michelle Bongiorno
Kathi Siejkowski
Fred Post
Katrina Kelly