Legal Services Commission of South Australia

JOB AND PERSON SPECIFICATIONS

Title of Position:
Payroll Coordinator / Administrative Unit:
Legal Services Commission of SA
Classification Code: ASO3 / Branch: Payroll
Stream Code: / Section: Finance
Career Group Code: / Occupant:
Discipline Code: Full Time
Type of Position: Full-time
Ongoing
Temporary / Term: up to 12 months
Other / Term:

Job and Person Specifications Approval

All excluding senior positions

...... /./.

Director or Deputy Director

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JOB SPECIFICATION

1.Summary of the broad purpose of the position in relation to organisation goals(Its expected outcome and how it is achieved).

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The Payroll Coordinatoris accountable through the Senior Finance Officer to the Manager, Finance for the provision of a total payroll service for the Commission. The Payroll Coordinatorperforms other finance section duties as required.

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2.Reporting/Working Relationships(To whom the person reports, staff for whom person is responsible,and other significant connections and working relationships within the organisation).

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Reports to the Senior Finance Officer on a day to day basis. Overall reporting is to the Manager, Finance.

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3.Special Conditions(Such as non-metropolitan location, travel requirements, frequent overtime, etc).

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  • Training of staff, as required.
  • Attendance at metropolitan and regional offices as required.
  • Some out of hours work may be required.
  • Required to perform tasks assigned to other officers in the Finance section as work demands dictate.
  • The successful applicant will be required to submit to a Police Records check.
  • The Legal Services Commission operates a smoke free environment.

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4.Statement of Key Outcomes and Associated Activities(Group into major areas of responsibility/activity and list in descending order of importance).

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The incumbent is required to:

maintain manual records for data integrity;

  • undertaking salary calculations, including-

processing deductions, allowances; overtime, reimbursements EFT details and calculating termination payments;

  • update solicitor salaries on Legal Services Database; and
  • running end to end Payroll

Ensure the effective administration of Applications associated with the CHRIS21 HRMS on-line systems by:

assisting the Senior Finance Officerin relation to various tasks, projects, issues;

liaising with various Government and non-Government agencies in relation to system upgrades and changes;

maintaining system protocols, security and user access approvals and codes.

Ensure the effective maintenance of CHRIS21 HRMS (personnel, payroll, leave and training & development module functionality) processes, reporting requirements, workflows, liaising and working with the ICT Section by:

co-ordinating the installation and implementation of software updates, patches and testing these prior to sign off and implementation to the database;

monitoring the integrity of the data and ensuring procedures are followed.

Contribute to the client user understanding of CHRIS21 HRMS on-line systems by:

providing expert advice to Business Units in relation to system use;

designing and delivering structured user training in relation to CHRIS21 HRMS (CHRIS21, HR21);

designing and producing reports as requested by corporate and divisional staff, utilising the CHRIS21 HRMS Report Writer.

In conjunction with the Senior Finance Officer, ensure that staff are informed of new developments and system changes which impact on them by:

providing advice and training in the use of current systems, relevant practices and procedures, policies and legislation.

Ensure that efficient and effective payroll, leave and associated services are maintained and enhanced by:

undertaking the role of Application Administrator for CHRIS, including updating and maintaining salary rates of pay, allowances and codes, performing global updates,performing end of year processes,establishing and maintaining the security and access requirements and training, supporting existing and new users, archiving terminated staff, and attending CHRIS Group Meetings as required;

reviewing, streamlining and documenting procedures, testing new releases on modules of CHRIS and evaluating and seeking enhancements of the system;

ensuring CHRIS administration and associated reporting aligns with customer needs; liaising with HR staff of both the Legal Services Commission and otheragencies in relation to the provision of appropriate accrual financial information;

preparation and reconciliation of payment summaries;

ensure that all payroll data meets internal audit controls.

Assist the Senior Finance Officer by:

providing all workforce data including sick leave statistics;

providing accurate and timely reports and advice to management on a range of workforce data;

preparing the annual workforce statistic returns to the Office for the Commissioner for Public Employment; and

compiling and maintaining relevant statistics for the Australian Bureau of Statistics.

The incumbent is expected to work in a manner consistent with the Code of Conduct for the South Australian Public Sector Employees.

The incumbent is responsible and accountable for working in a safe manner and taking reasonable care to protect his/her own health, safety and welfare and avoiding adversely affecting the health, safety and welfare of others at work by complying with OHS&W and EEO Legislation, policies and practices.

Acknowledged by Occupant ……………………………… ../.. /

PERSON SPECIFICATION

ESSENTIAL MINIMUM REQUIREMENTS (Those characteristics considered absolutely necessary).

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1.Educational/Vocational Qualifications.

Nil

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2.Personal Abilities/Aptitudes/Skills(Related to the job description, and expressed in a way whichallows objective assessment).

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  • Possess high level verbal and written communication skills that enables effective and appropriate communication with a broad range of people.
  • Demonstrated ability to identify and analyse problems through the formulation and implementation of practical solutions.
  • Demonstrated ability to effectively operate as an effective member of a team.
  • Possess the ability to be firm but polite in ensuring Commissioner’s Standards and the Legal Services Commission procedures are adhered to.
  • Possess an aptitude to learn and retain payroll processes.
  • Demonstrated ability to work without direction, determine priorities and organise work to meet deadlines often in an environment of competing demands and high volumes of work.
  • Be willing to learn and perform other finance duties as required.

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  1. Experience(Including community experience).

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Experience:

  • Administering the CHRIS 21 payroll system including reportwriting.
  • Experience in planning and scheduling work to meet priorities and strict deadlines.
  • Experience with Excel.

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  1. Knowledge.
  • A working knowledge of Microsoft Suite and CHRIS 21.
  • Knowledge of the principles of equity and diversity.
  • Demonstrated sound knowledge and commitment to OHS&W legislation, principles and practices; and
  • Risk assessment in accordance with the OHS&W Act (1986), Regulations & AS/NZS 4360 Standard.
  • A sound working knowledge of the PS Act 2009, Regulations, Commissioner's Standards, Circulars, Determinations, Directions and Guidelines with regard to payroll/human resources conditions of employment.

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DESIRABLE CHARACTERISTICS(To distinguish between applicants who have met all essential requirements).

1.Personal Abilities/Aptitude/Skills

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2.Experience

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Nil

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3.Knowledge

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  • General knowledge of the Legal Services Commission’s organisational structure.
  • A knowledge of General Ledger systems.

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4.Educational/Vocational Qualifications(Considered to be useful in carrying out the responsibilities of the position).

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Nil

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