Legacy Football Booster BOARD MEETING AGENDA – 6:30pm 01/03/17
1. President – Cindy
a. Monthly Board objectives – New Beginnings
b. Letter from the Board, with Goals for the year
c. Board Start up
1. Expectations, Guidelines-
a. Communications from or /to coaches need to be streamed through president or vice president as well. Also any questions for the booster & board need to go to the president and vice president. Keep channeled and streamlined.
· Keep board meetings streamlined and keep side comments to a very minimum to keep meetings on track.
· Remember our decision is to keep the whole group in mind with planning and communication.
b. Reporting – When a schedule change happens on the football schedule side Vorhees will let everyone know as soon as he can through IC. Then the board will send out Constant Contact and texts as soon as they can.
2. Open Positions
a. Program – Mark/ Open – we are in need of help to help with Mark especially during the last few weeks in August. Program makes us lots of money. Responsible for: ads that are spoken for and then reach out to those people. Person who is good at marketing and tracking the PDF’s of the company’s, and football pictures etc.
3. Fundraising – Brandon/Chad
(Any fundraiser that is started by a person needs to be seen from start to finish on any fundraiser by that person).
a. Discount Cards – Same as last year, order early in season (March) to be given out to boys in Spring Camp. Approximately $2 is what we pay for them, we ordered 3500 last year. We sell them for $20 biggest money maker. 2 blitz days usually planned to help sell cards. Look at the price break to see if we can order less before next meeting.
b. King Soopers Cards - Denise will take over – all is balanced – the check and the spreadsheet is all corresponding then give to treasurer.
c. SnapBooster – need someone to take on – Easy fundraiser to do and makes easy money.
d. Spring fundraisers – Gala suggestion, Dodge Ball, Get to know everyone place, Sheets fundraiser, Bowling Night, Need proposals with date and place by next meeting. Sil-Terhar Sign & Drive
e. Butter Braid- Follow up – Money is in hand but need to be deposited.
f. Restaurant nights- any suggestions, 20% of sales is a good number for sales from restaurant. The person who gets the restaurant, that person needs to be seen from start to finish. Idea –Spring into Summer, not doing one every month. Bricks Pizza wants to take on pre-post tailgating for legacy during the season.
g. Golf Tournament – Golf – weekend in mind – August 19, 2017 (1:30 tee-off) Broadlands/Eagle Trace (This one is favorite place) dates- Not enough help for the tournament last year. Try not to pay for anything, get all food donated. Raffles sold, 1,2,3 place win money or prize. Need items for the Silent Auction. This is another big money maker.
ii. By-laws Changes – needs to be added by next meeting
1. Concessions Coordinator – Val Daniels
a. Voting Position-
b. Responsibilities – ordering and maintaining volunteers for all home varsity games and scrimmages. This position will be tied in with the Fundraiser person. (Broomfield at home this year.)
2. Start-up of Committees and Introductions, and needs
3. Volunteer hours by Under-classman? – The athletes (5hrs) volunteer to various fundraiser events to help out. Need also to reach out to the parents of the under classman. Meet and Greet BBQ at the 8th grade camp – June 2 or 3 – discuss at next meeting.
2. Vice President – Robin
a. Jimmy Griffith Car Wash – no date, need to reach out to Walgreens at 120th Sheridan to get date set. Denise is going to reach out to Walgreens for the Car Wash
b. Concession Coordinator, and Committees - already discussed most items
3. Coach Voorhees
a. 2017 Expectations - Communications from or /to coaches need to be streamed through president or vice president as well. Keep streamlined this next year.
b. New Uniforms – Kylie Russell stated we are 3 years into the cycle for jerseys. Three years ago we got new freshman jerseys. Ridell the company is saying the order was 5 years ago. Home and away jerserys, 10% discount, under-armour will give a discount, and sport-line is giving us a credit also ($5,000). $15,000 for new jerserys and the jerserys have been approved through the board.
c. 8th Grade Night – Monday, March 6, 2017 – need to collect emails that night and things worked well when the booster meeting in April when the spirit wear and camp information was given in the computer lab – freshman orientation.
d. Summer Weight Training- is paid to the district not the football fund, communicate with coaches and get back with parents on information first before answering any questions.
e. Off-Season Weight Room Training– meeting Wednesday for non- winter sports boys who are interested, then Thursday & Friday (Jan. 5,6) tutorial on form can begin for boys who aren’t in winter sports. Officially begin next Monday (1-9-17). , Tuesday, Thursday, Friday from 3:15-5pm.
f. Plaque from Bronco’s for Coach of the week along with a donation to the program.
g. Will be getting the board a copy of the parent handbook, so we have a copy on hand for ourselves.
h. Reporting – When a schedule change happens on the football schedule side Vorhees will let everyone know as soon as he can through IC. Then the board will send out Constant Contact and texts as soon as they can.
i. Question to Vorhees - Can 1 board member be on huddle, so we can see/hear what kid messaging are getting from the coach. Trying to get all streamlined. (FYI - Kids can respond back on huddle).
j. Golf – weekend in mind – August 19, 2017 (1:30 tee-off)
k. Camp & Scrimmage for Spring - June 8 or 10, Camp - May30-June 2 and June 5-9
4. Treasurer – Shelly, and Debbie
a. Financials reporting – expectations – begin balance of checking, what expenses, and final balance on paper at each Board meeting. Booster meeting - player detail accounts up to date.
b. Starting – Meeting with Robin and Deb
5. Secretary – Sandy
a. 2017 calendar draft – table talk about next time
i. Sending out to all football families
b. Web Site get it updated or use another format Google site
i. Storage unit back on there – no need logo. Need all business logo’s – Mark has business logo’s
6. Class Reps - Krystin, Denise, Tricia, Sheila
a. Reaching out, intro –get together to send out communication
b. Texting. Using it more this year Denise
7. Merchandise – Tonia Carabajal
a. Spring Ordering – Need to get tally (not much left) on what have so we can order by incoming 9th grade night. Team store for parents this year,
8. Prior meeting follow-up/loose ends – All – table to next meeting
a. Booster meeting attendance, format, discussions
i. Agenda sent out prior to all Booster Meetings
ii. Thank you notes- 2017
9. Booster Drop off box is a suggestion to streamline and take the coaches out of the mix. Sandy volunteered husband about a wooden box with a combination lock. Hole for drop off needs to be 8 1/2x11.
10. Booster meeting next meeting Jan. 10.