LAS CRUCES SCHOOL DISTRICT NO. 2

PURCHASING GUIDELINES FOR PLAYGROUND EQUIPMENT

Pre-planning Requirements:

1.Coordinate with the Physical Plant Department, 527-6002, to address any issues impacting site location such as underground utilities, drainage, maintenance, etc

2.Coordinate with the Safety and Security Department, 527-6653, to determine if improvements require International Play Equipment Manufacturers Association (IPEMA) certification and address American Disabilities Act (ADA) compliance needs and site specific safety issues.

Vendor Proposal Requirements:

1.Proposals from at least three vendors are required to allow for comparative analysis. Proposals

must include equipment specifications with design layout drawings showing component configuration

plus final installed positioning relative to other existing or proposed structures such as sidewalks,

Walls, buildings, trees, etc.

2.The School District reserves the right to make award in the best interest of the School District with playground equipment manufacturer.

3.Where applicable, all proposed playground equipment must be IPEMA certified and must be compliant to ADA standards. As such, vendors must include within their proposals proof of IPEMA certification on all proposed equipment. Be advised that mere membership in IPEMA does not constitute IPEMA certification.

4.Proposals must include costs for turnkey services including but not limited to:

a.Receiving all equipment

b.Storing and securing all equipment

c.Complete installation services including all site preparation (i.e. any concrete, sand, grading, excavation, etc.) with particular adherence to ADA accessibility requirements.

5.Proposals must extend equipment pricing from existing federal pricing agreements (GSA), state

price agreements (SPD), cooperative purchasing price agreements (CES) or other local

government price agreements. Vendor must provide a copy of the agreement in each proposal.

6. Contact the Purchasing office at 527-5844 as necessary for assistance with the procurement of

Playground equipment and metal shade structure.

Guidelines underDirect Legislative Appropriation:

  1. Provide vendors a deadline for submitting proposals.
  2. Provide vendors a projected completion date for all equipment to be installed.
  3. Specific project information, including drawings provided by the selected vendor, must be submitted to State Public Education Department (PED) for approval by applicable Finance staff. A copy of the selected proposal, including drawings, must be forwarded to Finance who will complete PED forms and submit to PED for approval. Once approval is granted, Finance will establish the budget and a purchase order may be initiated. The PED approval process takes 30 working days.

Suggested Representatives of Equipment Manufacturers who are IPEMA members.

Please contact Purchasing Department for playground sources.

Revised 4-5-15

Scope of Work

For

LCPS Playground Equipment and Metal Shade Canopy Installation

Playground equipment installations will be a fully turnkey project performed by a licensed contractor holding a GF-5 license as per NM Construction Industries Department for education institutions. Turnkey includes Receiving all equipment, Storing and securing all equipment and Complete installation services including all site preparation (i.e. any concrete, sand, grading, excavation, etc.) with particular adherence to ADA accessibility requirements. Site plans for proposed equipment selection will be provided to the School District for acceptance and approval. Plans

shall include equipment specifications with design layout drawings showing component configuration plus final installed positioning relative to other existing or proposed structures such as sidewalks, walls, buildings, trees,

etc. Playground equipment must be IPEMA certified and must be compliant to ADA standards. The contractor will provide proof of IPEMA certification on all proposed equipment. Be advised that mere membership in IPEMA does not constitute IPEMA certification.

Prior to the start of the project a preconstruction meeting will be held to discuss project specifics, logistics, and LCPS standards and specifications. Periodic inspections shall be scheduled and coordinated for verification of District standards and specifications as identified by the School District representative.

The below items are classified as District standards and specifications which requires strict compliance and inspection at each interval and/or phase of installation. It is the contractor’s responsibility to notify the School District Representative at each phrase of this work for inspection and approval before proceeding forward.

  • Piers
  • Footings
  • Curbing (retainage)
  • Structure Over Hangs
  • Grading and Drainage
  • ADA Sidewalks Access
  • Site Excavation (including any forms)
  • Steel placement (if applicable)

The school district standard for canopy and/or shade structure shall be made of metal material and shall comply with current District standards or meet and/or exceed current industry standards in accordance with ASTM and CSPC standard guidelines. Metal shade canopies may be local manufactured on-site from raw metal or may be pre-manufactured w/powdered-coat finish from the factory and assembled on-site. Option selected shall be determined to be in the best interest of the School District. All shelters are required to be accompanied by engineered drawing in 3 sets certified and stamped by a New Mexico State Engineer and/or Architect.

The contractor shall coordinate the project matters and operations with the District Representative. Final inspection walk-thru of the project will be completed with the District Representative and the licensed contractor. The contractor shall provide to the Purchasing Office complete warranty information, equipment and component certification, supervision and maintenance guide in one hardcopy form and one CDformat prior to acceptance of the project. The District Representative has final approval authority and acceptance of the project. The School District Representative for project oversight is Mr. Bobby Stout, Director of Physical Plant Department at 527-6002 and/or his designee, Mr. Lorin Davis, Asst. Director, Physical Plant Department at 527-9305.