Laneway Site Analysis

Laneway site analysis

Venue or site appeal to intended audience
Potential hazards and items to be addressed / Comments / Actions required
(eg strategies, documents and actions to be taken to minimise the risk)
Is the site appropriate for the event staff and audience? / Yes
Does the site have an ‘event’ reputation? / No, but it is in a busy café area.
Does the site have the appropriate ‘atmosphere’ for the event? / Yes
Is the site large enough or conversely is it too large for the anticipated audience? / Site would hold # audience members.
Is public transport and/or parking available? / Public transport is available.
Parking stations are in nearby streets. / Liaise with transport authority.
Provide adequate signage for directions for car parking arrangements.
Control traffic flow with parking staff.
Ensure all parking staff wear reflective vests (PPE).
Other venue or site appeal issues?
Physical constraints
Potential hazards and items to be addressed / Comments / Actions required
(eg strategies, documents and actions to be taken to minimise the risk)
Does the site have power available? / Yes, but limited to office space for event manager only
Will the event require additional electrical power and will this be permitted? / Event power will need to be supplied by generator/s / Seek approval for additional power from council.
Source and secure a generator.
Does the site have adequate natural or artificial lighting provided for setting up, conducting and dismantling event? / No, portable lighting will be required for the event to be held at night / Portable lighting is sourced and will be tested and in date.
Suitable emergency lighting is obtained.
All portable electrical equipment including leads are tested, tagged and in date (in accordance with ASINZS 3000:2000 Electrical Installations).
Evidence of electrical safety to be provided upon request from an authorised person (eg tagging or documentation).
Does the site allow amplified music or public address systems? / Yes / Seek approval for amplified music from council.
Check compliance with state environmental policy (music in public places and noise in residential areas).
Check compliance with specific municipal requirements.
Monitor sound levels and any time restrictions on amplified sound.
Does the site allow for construction of temporary structures including stages, platforms, stage wings, sky borders, scaffolding, temporary seating, tents, marquees or booths? / Yes / Seek approval for temporary structures from council (and site owner if not council)
Undertake risk assessment.
All seating, overpasses, fences, marquees and main stages are signed off by a certified rigger or scaffolder.
A person erecting scaffolding more than four metres in height must hold a national certificate of competency (scaffolding) in order to erect and dismantle.
An engineer to provide an assigned certificate to the event coordinator prior to any usage to ensure approved engineering and design standards are met.
Are sightlines appropriate for the event audience? / Yes
Can the site be affected by adverse weather? / Yes / Undertake risk assessment.
Platforms are continuously monitored, particularly in extreme weather conditions.
Monitor Australian Bureau of Meteorology information to ascertain weather conditions, see http://www.bom.gov.au.
Weather conditions are planned for and monitored (eg partitions, displays and signage well secured for windy conditions, non-slip mats for wet conditions, and shade, sunscreen and water provisions for heat).
Does the site have access to toilets? / No / Source adequate provision of toilets, and toilet supplies, eg, paper, soap, hand washing facilities.
Plan for positioning of toilet/s facilities.
Source clean fresh water for both staff and attendees.
Does the site have access to clean, fresh water? / No / Source clean fresh water for both staff and attendees.
Does the site have catering facilities, including clean up and food preparation areas / N/A
Other physical restraints?
Safety issues
Potential hazards and items to be addressed / Comments / Actions required
(eg strategies, documents and actions to be taken to minimise the risk)
Is the site safe for the staff and audience and if not can it be made safer? / Laneway buildings and other infrastructure are in good condition. / Undertake risk assessment.
Develop a site plan to maximise safety for staff and audience.
Plan to minimise trip hazards and other obstructions during event.
Implement adequate protection of the public from electric shock and any trip hazards from cords.
Make sure all leads, plugs, etc. are protected from weather and other environmental conditions (eg water).
Does the site have adequate signage for entries, exits, toilet facilities, etc.
Does the owner allow temporary signage to be displayed? / No / Gain approval for temporary signage from council
Source signage for:

illuminated emergency exits
any hazardous areas or substances
responsible service of alcohol, if appropriate
first aid and fire extinguisher locations.

Will portable electrical equipment be used on site? / Yes, both by staff and contractors. / Undertake risk assessment.
All portable electrical equipment including leads are tested, tagged and in date (in accordance with ASINZS 3000:2000 Electrical Installations)
Evidence of electrical safety to be provided upon request from an authorised person (e.g. tagging or documentation)
Contractors to provide evidence of Public Liability Insurance appropriate with the risk of the event/work
Adequate protection of the public from electric shock and any trip hazards from cords
All leads, plugs, etc. are protected from weather and other environmental conditions (eg water)
Other safety issues?
Security issues
Potential hazards and items to be addressed / Comments / Actions required
(eg strategies, documents and actions to be taken to minimise the risk)
Is the site contained and isolated by fencing? / No
Does the owner allow for additional fencing and/or barricades to be erected? / Need to check; fencing would isolate event participants from general public and minimise risk of illegal substances entering the venue. / Seek approval for temporary structures from council (and site owner if not council)
Identify thoroughfares and ensure they are well defined and clearly marked on site map.
Undertake risk assessment.
Other security issues?
Access implications
Potential hazards and items to be addressed / Comments / Actions required
(eg strategies, documents and actions to be taken to minimise the risk)
Does the site have clear and easily accessible entry and exit areas for staff and crowd? / Yes / Develop a site plan to ensure that easily accessible entry and exit areas are maintained for staff and audience.
Are entry and exit areas adequate for emergency exit and emergency services? / At one end of the lane there is a building that has emergency doors into the lane; may be an issue for egress from that building.
There is an emergency exit for event participants and emergency service access is otherwise OK. / Seek approval for emergency evacuation plan from council and emergency services
Barricades near emergency doors so they can be opened and people can disperse up the lane.
Control pedestrian flow with staff and provide adequate signage for directions.
Identify thoroughfares and ensure they are well defined and clearly marked on site map.
Distribute site map to council and emergency service authorities.
Will the temporary closure of public roads be required? / Yes, one public road will need to be blocked to ensure audience access during event. / Seek approval for temporary closure of public road by council, police and roads authorities
Develop a traffic management plan that details car parking arrangements, public notification, car parking attendants, signage and proposed traffic diversion routes.
Clearly define areas for road traffic, which are separate from pedestrian areas.
Ensure provisions for safe passage of emergency and other vehicles through pedestrian traffic.
Control traffic flow with staff and provide adequate signage for directions.
Identify proposed traffic diversion routes and ensure they are well defined and clearly marked on site map.
Distribute site map to council and emergency service authorities.
Will the event site be supported by the council, police, emergency services, community groups and traffic authorities? / Past events held in the area indicate that all authorities would be supportive. / Seek support from relevant stakeholders including council, police, emergency services, community groups and traffic authorities.
Will there be enough time to prepare for an event at this site? Are there site work restriction times that could impact on the event and its construction? / No work restrictions or time restrictions indicated; need to check if site is only available on weekends. / Check compliance with state environmental policy (music in public places and noise in residential areas).
Check compliance with specific municipal requirements including any time restrictions on preparing for the event.
Other access implications? / Insufficient parking available for contractors during the bump in and bump out periods. / Seek approval for temporary construction parking areas from council and roads authorities.

Confirm venues and sites – Solo Activity 3