WELCOME

14th Annual German Christmas Market

“Weihnachtsmarkt”

Lake Mohawk Country Club, Sparta, NJ

Application for Nonprofit Organizations

2015 marks the 14th year of our German Christmas Market, which will be open to the public on Saturday, December 5th (10am – 9pm) and Sunday, December 6th (10am – 5pm) at the Lake Mohawk Country Club in Sparta, New Jersey. Additionally, the Christmas Market will also be open on Friday, December 4th (5pm-9pm). Please note that this additional night is in conjunction with the Lake Mohawk Country Club’s own tree-lighting ceremony, and is a private event, inviting Lake Mohawk Country Club members only and their guests. We thank the County Club for again inviting our vendors, hereby giving us an opportunity to have an extra evening. Over the past 13 years, the committee has donated approximately $150k to local charities that help our friends and neighbors in need.

Applications for nonprofit organizations are now being accepted for the 2015 Market. The numbers of Charitable and Not for Profit Organizations is capped to a maximum of 10, and are considered on a first come first served basis. Therefore, to be present we encourage you to apply early and clearly describe what you intend to do in the spirit of Christmas as befitting our Market requirements. Attendance requires an activity, as donation solicitation alone will not be considered. (Activity suggestions can be found on the following application.) Your application will not be considered complete until your proof of insurance is also submitted. Proof of Insurance must be received no later than October 1, 2015. Failure to provide your proof of insurance will forfeit your application.

Once your application is complete and accepted by the organizing Committee, you will be duly notified. You will be advised of your location on the Boardwalk after all applications from all vendors have been finalized. Final decision of your location on the Boardwalk is at the discretion of the committee.

If you have any questions, please contact Stephanie Fay, Vendor Chair. We look forward to another successful
year and we thank you for your interest!

Kind regards,

Stephanie Fay, Vendor Chair

Phone: 973-945-1590

Email:

Please send all paperwork to:

Lake Mohawk German Christmas Market

P.O. Box 113

Sparta, NJ 07871

Terms, Conditions and Agreements to Participate:

The German Christmas Market Committee, an LMCC Intraclub (Committee) is pleased that you (the vendor) wish to participate at the German Christmas Market Weihnachtsmarkt (Event) this year. This agreement is necessary to be considered during the Committee jury selection process. Once selected, this agreement will confirm your participation; it outlines the rules and regulations for this event.

  1. Insurance:Vendors are required to supplya Certificate of General Liability insurance in the amount of $1,000,000 Each Occurrence Limit listing LakeMohawk Country Club, 21 The Boardwalk, Sparta, NJ 07871 as certificate holder and additional insured effective from Friday, December 4th2015 through to Sunday December 6th2015. These dates allow for setup ahead of the annual German Christmas Market and removal. Insurance certificate must be issued in your contract/customer name.
  2. If a certificate is not available from your insurance company please contact us to discuss options available through the Lake Mohawk Country Club TulipInsurancePolicy.
    Vendor is solely responsible and accountable for compliance with the State of New Jersey Department of Health and State of New Jersey Department of Labor rules and regulations.
  3. FOOD VENDORS ONLY: a copy of the New Jersey Board of Health form must be filed with the Sparta Health Department; this form is available either directly from the Sparta Health Department or we have attached the form as a separate document. Please note there is a separate $35 fee associated with all the Health Department applications.
  4. Setup: Closer to the Market dates, set up instructions will be emailed to vendors. You must be set up and ready to sell by Market opening times each day.
  5. Vendor agrees to provide the following, at Vendor’s sole cost and expense, in connection with the Event:
  6. Each nonprofit prior to the event will supply a $75 refundable deposit.
  7. The maintenance and cleanliness of Vendor’s space during and after the Event is the responsibility of the Vendor.
  8. Committee shall inspect the space at the conclusion of the Event for compliance.
  9. The refundable deposit will be returned 100% if Vendor booth is maintained and left in a clean manner.
  10. Alcohol: Vendor may not sell alcoholic beverages at the Event.
  11. Loss: Neither the Lake Mohawk Country Club nor the Committee can be liable for any losses or theft suffered by the Vendor in connection with the Vendor’s participation in this Event.
  12. Cancellation: If the Vendor cancels prior to November 1, 2015 deposit may be refunded. If the Vendor cancels on or after November 1, 2015, the Vendor deposit may NOT be refunded. Committee retains, in its sole discretion, the right to suspend any and all operations of Vendor deemed to be unsafe, unlawful or unacceptable for any reason.
  13. Takedown: Vendor is required to stay until the close of the event on Saturday - closing no earlier than 9:00 PM and Sunday no earlier than 5:00 PM.
  14. Sub letting: The Vendor agrees NOT to sublet any or part thereof of the space that is allocated for the duration of the event. If this is breached, the committee reserves the right to immediately remove the sublet and the committee will decide if the primary Vendor is required to immediately leave. In recognition of this breach of the Vendor agreement neither the refundable deposit nor the event fees will be returned, and due consideration will be given to your application in future years.
  15. Failure to comply with points 1 – 8 may result in one and/or all of the following:
  16. Termination of involvement in Event, with retention, in full, of Vendor Fee and Deposit by Committee, and/or
  17. An additional charge, to be determined solely by Committee to the aforementioned fee.

Nonprofit Application:

 Package A – Boardwalk
 Yes, I need electrical connection
Please choose the dates you will be joining the Christmas Market / 5pm – 9pm
Friday, 12/4
10’x10’ space
Fees Waived
______/ 10am– 9pm
Saturday, 12/5
10’x10” space
Fees Waived
______/ 10am – 5pm
Sunday, 12/6
10’x10’ space
Fees waived
______/ Refundable deposit of
$75 required
______
$75 deposit due

Print Your Name: ______Phone: (_____)______

By signing this contract, I agree to participate as a vendor in the 2015 German Christmas Market and will follow the rules and regulations contained herein. I will submit all materials required before October 1, 2015.

Signature: ______Date: ______

Organization Name*: ______

Contact Name: ______

(*Please write your organization name as you wish to have it appear on our website, advertising, program and other promotional material developed and distributed by the committee.)

Email: ______@______

Phone: (______)______Cell Phone: (______)______

Mailing address: ______

City: ______State: ______ZIP: ______

Your website URL: ______

 May we link to your site from our website? ______Yes ______No

Intended activityand/orproposed product to be sold: (attach additional pages as needed): Examples: Gift-wrapping, face painting, soup or something in line with the spirit of Christmas. Attendance requires an activity, as donation solicitation alone will not be considered.

______

Checklist:

Please check off all paperwork below before submitting your application. Any missing materials will delay our consideration, and your participation will not be confirmed. In addition, your deposit will not be returned.

Insurance Certificate

Photos or link to website with photos of products and pricing

Food Vendors Only: Health Department Form (NOTE: provide to Sparta Health department, not to this Committee)

Signed & Completed Application

NO RAIN DATE AND NO SNOW DATE

Revised 2.11.15

1