KY ACE Women’s Network in Higher Education

February 10, 2017 at 10:00 a.m. EST

Minutes

Those present included:

·  Eastern Kentucky University – Rusty Carpenter, Lisa Day and Sara Zeigler

·  Georgetown College – Rosemary Allen

·  Morehead State University – Janet McCoy

·  Sullivan University – Cindy Stowe

·  University of Kentucky – Penny Cox, Sonja Feist-Price, Bessie Guerrant and G.T. Lineberry

·  University of Louisville – Valerie Casey

·  University of Pikeville – Roya Attar

·  University of the Cumberlands – Emily Coleman

·  Northern Kentucky University - Samantha Langley

I.  Call to Order

Sonja called the meeting to order at 10:01 a.m. and welcomed the teleconference participants.

II.  Update on Pre-Conference Workshop: Rusty Carpenter, Sara Zeigler and Janet McCoy

·  To date, there are 29 paid registrations representing Eastern Kentucky University and Transylvania University.

·  The Board discussed promotion of the pre-conference workshop with Dr. Salazar.

o  Sara shared promotion strategies at EKU including scholarships out of her office/challenging the deans to match, campus mail drop off flyers, and mentions at major venues like Faculty Senate.

o  Rusty has invited participation from neighboring Ohio and Tennessee.

o  ACTION ITEM: Lisa will post in her Facebook and Twitter accounts. Board members were encouraged to retweet and post via their social media as appropriate.

o  ACTION ITEM: Sonja will contact Jill Compton at the CPE regarding promotion of the pre-conference at the Student Success Summit in early April.

o  ACTION ITEM: Janet will promote the workshop with the Academic Leadership Academy (Bluegrass Tomorrow) and Faculty Development Workgroup (CPE).

·  The evening reception with Dr. Salazar was discussed.

o  Sara reported they were working with Aramark to ensure appealing and tasty food that included vegetarian options.

o  Beverage options were reviewed—decided to have wine only, rather than wine and beer, because it would be easier to manage costs.

o  ACTION ITEM: A request was made to have the ingredients listed for each item due to food allergies/sensitivities.

o  ACTION ITEM: The menu will be circulated to the Board before the March meeting.

·  The registration process was discussed and clarified.

o  Institutions can pay via check or purchasing card.

o  If multiple people are “batch” registered, send an email to Rusty with the institution’s and participants’ names. They will make sure the information is matched correctly on EKU’s side of the process.

o  ACTION ITEM: Board members can contact Rusty with questions about the registration process.

·  ACTION ITEMS: The following goals were identified for March:

o  All Board member institutions will be represented—registered and paid.

o  Double the number of registrations to 60 paid participants by the March 3 meeting.

o  Finalize reception menu and plans.

o  Communicate with stakeholders from our lists such as the Academic Leadership Academy, Faculty Development Workgroup, CPE, etc.

III. Approval of Minutes from January 13, 2017

Sara moved the minutes be approved as written. Lisa seconded the motion and it passed with no opposition.

IV. Updates to Website, Listserv and Social Media

·  Sonja reported the website has been updated and extended a big “thank you” to the new support person at UK.

ACTION ITEM: Board members were asked to review the website as time allows and provide Sonja with feedback.

·  Sonja reported there are still some “challenges” with the technology related to the list-serve.

ACTION ITEM: Board members should let Sonja know if they did not receive the materials for this meeting via the list-serve.

·  The organization has a social media presence on Facebook and LinkedIn, plus recently added Twitter. Jami, Bessie and Roya were thanked for their logistical support of these initiatives.

ACTION ITEM: Board member were encouraged to please participate and be part of our social media presence.

V.  Additional Items

·  Sonja reported Laura will be unable to continue serving as chair-elect. Consequently, Board members were asked to think of succession planning and who could fill the position. Sonja still has a year and a few months to serve in her current three year term as chair.

ACTION ITEM: The opening as chair-elect will be discussed at the next meeting.

·  The next meeting via teleconference will be March 3 @ 10 a.m. EST.

VI. Meeting Adjourned at 10:35 a.m.

Respectfully submitted,

Dr. Janet Rice McCoy, secretary

Morehead State University

Page 1