Kindred Park Board Minutes

August 13, 2014

7:00 PM

Kindred City Hall

Present:

Kimbra Amerman

Leaha Clarke

Gene Thompson

Kerri Whipple

Absent:

Perry Morrison

Special Guests:

Twila Morrison

Kristi Houska

Val Koppang

1.  Call to Order

Gene Thompson called the meeting to order at 7:05 PM

2.  Approval of Minutes

Leaha made a motion to approve the minutes of the 7/7/2014 regular meeting and the 7/21/14 special meeting. Kimbra seconded the motion. The motion carried.

3.  Old Business

  1. Softball Update
  2. Program updates (guest Val Koppang)

-5 girls from Kindred and 6 from other towns will be participating in the tournament in Jamestown this weekend. Val was granted permission to use a few uniforms and some equipment for the tournament.

-Next year we need to hire ASA certified umpires prior to the season starting. A few people are interested in becoming ASA certified.

-Val is meeting with Casselton to talk about starting a league for next year. Lidgerwood is interested in joining the league along with Casselton, Wahpeton/Breckenridge, Enderlin, Hankinson, Oakes, Lisbon, Colfax and Kindred would be in the league.

-Val would recommend that the fields are prepped by an adult (manager).

-Val recommends that the registration process is revised. Next year we will not hand out uniforms until registrations are received.

-The park board will run the numbers to see if we need to increase the fees so that all girls are ASA registered.

-Coaches need to be ACE certified. Next year we will have coaches do this in the winter, prior to our organizational meeting. A league meeting should be held in January.

-We need to help the softball organization make the concessions schedule more clear to ensure that concessions and clean-up are on a rotational basis.

  1. Equipment needs

-We need to organize and inventory the equipment.

-Joan Grabanski has requested a softball bunker rake/groomer and has written a grant to fund half of the cost. The quote is for $16,000. We need more information before making a decision.

-Joan Grabanski has requested information about our plans for playground equipment, picnic tables and other amenities. We need more information before making a decision.

  1. Shed Update
  2. Move storage from pump house

-Remaining equipment and supplies will be moved to the new shed soon.

  1. Ramp

-Gene has installed a temporary ramp (8’x8’). The doorway is 106” wide is 10” off the ground. Leaha will call and order it from Mike Schmidttys in north Fargo.

  1. Electricity

-Dwight and Gene will do this before winter.

  1. Trees

-The trees on the east side of the parking lot at Gilbertson are dead. We need to also trim trees. Some stumps also need to be ground out. The park board will meet on September 7th at 1:00 to work on the park trees.

  1. Pool Update (guest Twila Morrison)

-The city council has awarded the bid for the pool and the bank has granted the funding.

-The city is interested in having the park board manage the pool (payroll, training, supplies, cleaning). The city would cover the utilities (gas, electric, water, sewer, garbage, phone), repairs or maintenance, chemical, winterizing, spring cleaning, signage). The swimming passes, parties, concessions revenue would go to park. The city would keep the fundraising and donations to pay off the loans.

-The city has asked the park board to consider paying for part of the debt out of the park board mill levy. No decision was made.

- Other cities in ND pay minimum wage +0.25 per hour for each returning year for lifeguards

-One city pays $10/hr for lifeguards

4.  New Business

  1. Insurance Info (guest Twila Morrison)

-Gene will get any information that is needed to Twila. A diagram, photos and receipt are still needed. Kimbra will request receipts from Kristi (gravel pad, building receipt and permit receipts).

  1. Finance Report – (guest Kristi Houska)

-The Balance Sheet and Profit & Loss were shared. Park board also requested softball and pool details on profit and loss.

  1. Portfolios – assign to members

-Buildings and Grounds – Gene Thompson

-Fundraising – Leaha Clarke

-Finances – Kimbra Amerman

-Pool – Perry Morrison

-Softball – Kerri Whipple

-Kerri made a motion to approve the portfolio assignments. Leaha seconded the motion. The motion carried.

  1. Parks and Rec Manager – job description, pay, etc (tabled)
  2. Park Board Member Pay (tabled) Kerri will investigate what other park districts do for board members.
  3. Farmers Market

-Wednesdays from 5-7 in memorial parking lot, bring own tables

Leaha made a motion to approve the plan to have Farmers Market on Wednesdays from 5-7. Kimbra seconded the motion. The motion carried.

  1. Discussion and Approval of Bills
  2. Purchase color printer

Kimbra made a motion to approve the purchase of a color printer. Gene seconded the motion. The motion carried.

  1. Kerri made a motion to approve the bills. Leaha seconded the motion. The motion carried.

5.  Adjourn

A motion to adjourn was made at 9:43 PM by Kimbra and Leaha seconded the motion carried. The next regular meeting is scheduled for September 10th at 7:00 PM at the Kindred City Hall.