Key Responsibilities for Supervisors

For hourly employees, focus should be given to ensuring hours submitted are accurate, verifiable and timely:

  • Accurate/Verifiable: verify hours entered match those scheduled and/or worked. The time approved must meet the unit or collective agreement policies and guidelines.
  • Timely: time must be entered by employees on a semi-monthly basisand approved by 12pm following the end of the pay period, an email reminder is sent the day prior. Time that is either not submitted by the employee or not approved by the supervisor will notbe paid until the following pay period.

For salaried employees, focus should be given to ensuring exception time is accurate, verifiable and timely:

  • Accurate/Verifiable: verify exception time accurately reflects employee absences and exceptions and that time approved meets with the unit or collective agreement policies and guidelines.
  • Timely: time must be entered by employees on a semi-monthly basis and approved by 12pm following the end of the pay period, an email reminder is sent the day prior.
  • For vacation time it is your responsibility to:
  • Reasonably work with employees to ensure vacation is scheduled to meet the employee requests and the unit’s operational needs.
  • Monitor vacation accumulation and, whenever possible, confirm that vacation hours are taken by the end of the year after they are earned to eliminate excess vacation accrual.
  • Ensure employees have accrued the necessary vacation before it is used.

Additional Support

You may assign a delegate for approvals who may also review and approve time for your reporting employees. Contact your department timesheet administrator to appoint a delegate.

Your department timesheet administrator also has access to review and approve time submitted by your reporting employees. If you require assistance verifying hours worked are within the collective agreement policies and guidelines or any other approval support, contact your department timesheet administrator.

Time Approval

The frequency within a pay period that you approve time is flexible (i.e. daily/weekly). Access to time approval is through PAWS:

  1. Navigate to
  2. Enter your NSID and password
  3. Click Employeeto the left and select My Employment
  4. Click Time Approvalto the right


  • Click the Timesheet Status(the different statuses in a pay period) that you need to review:
  • All - alltimesheets submitted
  • Open - not submitted by the employee
  • Submitted -submitted by employee and not yet approved by supervisor
  • Approved - approvedby supervisor
  • Returned - reviewed by supervisor and returned to employee for revision
  • Processed - processed by payroll (previous pay periods)

Timesheet Detail

  • Edit hours worked by changing the hours on the correct time type line(s) and days
  • Add a missing time typeby clicking and selecting the correct time type
  • Enter comments if you make any edits to the timesheet. A comment is required if a timesheet is being returned to the employee. Comments are visible to all who have access to the timesheet (employee, supervisor, department timesheet administrator).
  • Click for the hours to go to payroll for processing.
  • Click if returning the timesheet to the employee.