BOARD MEETING MINUTES
FROM May 7, 2017
(JUNE MEETING CANCELLED D/T SOTALAX)
BROADWAY PIZZA
ELK RIVER, MN
MEMBERS PRESENT: STEVE WEBER (PRESIDENT), MELISSA WEBER (FUNDRAISING), JESS QUAID (VICE PRESIDENT), ALANA QUAID (FUNDRAISING) BECKY WOZNEY (GIRLS DIRECTOR), TIM SIMON (BOYS DIRECTOR), MATT ST.CLAIR (COACHING DIRECTOR), PAM LASSEK (EQUIPMENT COORDINATOR), STEPHANIE ASBECK (SECRETARY)
MEMBERS NOT PRESENT: BRIAN LAMBERTZ (REGISTRATION & SCHEDULING COORDINATOR), STEVE LASSEK (EQUIPMENT)
GUESTS PRESENT: NONE
MEETING WAS CALLED TO ORDER BY PRESIDENT STEVE WEBER AT APPROXIMATELY 6:10PM.
MOTIONED TO APPROVE THE MEETING MINUTES FROM APRIL 2017 MEETING BY TIM, CARRIED BY ALL BOAR MEMBERS PRESENT
OPEN FORUM
SCHOLARSHIP PROGRAM: RESPONSE HAS BEEN GOOD AND CURRENTLY HAVE 5-6 FAMILIES ON SCHOLARSHIP. DISCUSSION OF FAMILIES THAT HAVE 3+ PLAYERS IN ASSOCIATION RECEIVING A DECREASE IN COST.
ALEX STULL CAMP OFFERRED. ALEX TO POSSIBLY PRESENT BUSINESS PLAN AT A BOARD MEETING IN NEAR FUTURE
THOMAS THE BOYS HS COACH WOULD LIKE TO PARTNER AND POTENTIALLY OFFER A GOALIE CLINIC FOR GIRLS AND BOYS IN THE ASSOCIATION. PLAN TO GIVE AWAY ~100 SHIRTS AT YOUTH NIGHT, THIS WOULD OCCUR ONE NIGHT AT THE GIRLS HS GAME, AND ONE NIGHT AT THE BOYS HS GAME. BILL BOARD USE- REQUIRES PERMIT.
TREASURER’S/FINANCIALS REPORT
CURRENT OPEN POSITION. CURRENTLY STEVE HAS BEEN FULFILLING WITH BOARD OVERSIGHT. ISD 728 HAS BEEN PAID. GIRLS AND BOYS TOURNAMENTS ARE PAID. STILL NEED TO PAY FOR SHOOTER SHIRTS, THESE SHOULD BE AVAILABLE IN ABOUT 2 WEEKS. COACHES SHIRTS AND HATS ARRIVE ~2 WEEKS. $50 NEEDS TO BE RETURNED TO THE 10U BOX PLAYERS.
ACTION: INSTALL A LOCKED GATE INSIDE THE SHED AT OAK KNOLL
BOYS UPDATE
10 TEAMS WOULD LIKE TO LOOK AT USING LONG POLES. WE MAY HAVE SOME STICKS IN SHED THAT COULD BE CUT TO ACCOMMODATE. DISCUSSION OF CODE OF CONDUCT- ANY PLAYER THAT BREAKS THIS CODE X3 THERE ARE OUT OF PROGRAM, NO TOLERANCE.
GIRLS UPDATE
CURRENTLY NUMBERS ARE STILL LOW FOR THE 10U TEAM, BECKY HAS REACHED OUT TO NEIGHBORING COMMUNITIES TO INQUIRE ABOUT CONJOINED TEAMS. SCHEDULING MEETING WAS ATTENDED AND DISCUSSED AN 7TH GRADE AND 8TH GRADE AGE SPLIT/ 14A/ 14B. 14A HAS FULL CHECKING. WOULD LIKE TO COLLABORATE MORE WITH THE ERZ GIRLS BOOSTER CLUB. AS THE GIRLS NUMBERS CONTINUE TO GROW BECKY WOULD LIKE TO DISCUSS THE OPTION OF A GIRLS CO-DIRECTOR BOARD POSITION. 12U CURRENTLY AT 31 GIRLS.
REGISTRATION UPDATE
~GROWTH OF 10% THIS YEAR. 8U & 10U BOYS SHOULD HAVE 2 FIELDS AVAILABLE FOR USE ON SCHOOL FIELDS. WILL NEED TO LOOK AT GAME SCHEDULES ONCE RELEASED TO ASSESS FIELD ASSIGNMENTS AND AVAILABILITY WITH ALL GAMES OCCURING AT OAK KNOLL.
APPAREL UPDATE
SHOOTER SHIRTS TO BE ORDERED
FUNDRAISING REPORT
NO UPDATES
EQUIPMENT
EASY UP TENTS-PURCHASED. WE WILL NEED 2-4 MORE NETS. DISCUSSION OF SELLING OLD NETS. 3x3 NETS HAVE BEEN WELL RECEIVED. GOLF CART-RENT FOR THE SUMMER- ALL IN FAVOR OF RENTING GOLF CART TO SET UP FIELDS.
OTHER BUSINESS
LAX UNDER THE LIGHTS. SIPPI CUP.
MEETING WAS ADJOURNED BY PRESIDENT STEVE WEBER AT APPROXIMATELY 8:30 /SECONDED BY ALL.
Respectfully Submitted STEPHANIE ASBECK MAY 31, 2017
ELK RIVER YOUTH LACROSSE
MAY 2017 BOARD MEETING MINUTES