Job Title / Prestige & Marketing Co-ordinator – Level 5
Business Unit / Marketing / Prestige
Level / 5
Location / Hook
Job Group / Administration
Key Relationships
Reports to: Director of Prestige (50%) Events Manager (50%)
Responsible for: Administration and coordination within the prestige and marketing teams
Any other key relationships: Marketing and Prestige teams
Job Purpose:
· To provide administrative and PA support to the Director of Prestige, and Prestige team
· To provide admin support to the marketing team on tasks specified below
· To support the Events Manager in the below areas
Key Responsibilities & Critical Success Measures
KEY RESPONSIBILITIES:
· To raise stock orders for the prestige and marketing teams
· To raise Point Of Sale orders for the prestige and marketing teams
· To raise new supplier forms / Purchase Orders for the prestige and marketing teams
· Basic asset admin – ensuring up to date logos and guidelines etc are available for both teams (2 hours / week)
PRESTIGE TEAM:
· To provide PA support to the Director of Prestige
· To provide administrative support to the Prestige Team
EVENTS:
· To manage Prestige Sampling and small scale events
· To assist with Events Manager with Larger scale Prestige Events
· To manage adhoc charity and family events
*Not included for Events & Marketing support: Booking travel and accommodation and completing expenses (Expenses Director of Prestige only).
Functional Competencies / Function: / Administration
Planning and Organising
· Manages time effectively
· Sets clearly defined objectives
· Plans activities and projects well in advance and takes account of possible changing circumstances
· Identifies and organises resources needed to accomplish tasks
· Monitors performance against deadlines and milestones
Following Instructions and Procedures
· Follows procedures and policies.
· Keeps to schedules.
· Arrives punctually for work and meetings.
· Demonstrates commitment to the organisation.
Delivering Results and Meeting Customer Expectation
· Focuses on customer needs and satisfaction
· Sets high standards for quality and quantity
· Works in a systematic, methodical and orderly way
· Monitors and maintains quality and productivity
· Consistently achieves project goals
Coping with Pressures and Set Backs
· Works productively in a pressurised environment
· Maintains a positive outlook at work.
· Handles criticism well and learns from it
Relating and Networking
· Establishes good relationships with customers and staff
· Builds wide and effective networks of contacts inside and outside the organisation
· Relates well to people at all levels
· Manages conflict
· Uses humour appropriately to enhance relationships with others
Working with People
· Demonstrates an interest in and understanding of others
· Adapts to the team and builds team spirit
· Recognises and rewards the contribution of others
· Listens, consults others and communicates proactively Supports and cares for others
· Develops and openly communicates self-insight, such as an awareness of own strengths and weaknesses
Values
Be Proud
We are proud of our brands, our heritage, and our commitment to superior quality in our products.
Be Responsible
We are accountable and are committed to performing to our full potential within our teams, and as individuals.
Be Professional
We value integrity, transparency, professionalism and constructive debate within a team working culture. / Be Entrepreneurial
We foster a forward thinking and pioneering culture that recognises the need for innovative thinking and continuous improvement.
Think Long Term
We all care deeply about the long term prosperity of the business and understand that this long term perspective gives us a major competitive advantage.
Be Sustainable
We wish to make a positive contribution to our communities and to our environment.
Knowledge, Skills and Experience
· First class administration skills
· Strong Microsoft Outlooks suite skills
· Experience within events / hospitality / PA
· Understanding of the Portfolio and the brands
· Capable of understanding and reaching set performance objectives
Personal Characteristics
· Proactive approach
· Drive and resilience
· Ability to work alone or in a team
· Logical thought process
Created By: / Rebecca Hester / HRBP: / Anne Horn
Date: / 08.01.2015 / Date: / 29.1.15
Date of last revision: / 29.1.15
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