Liverpool Lighthouse
Job Description
Job Title: Language Course Administrator (16hrs/wk)
Reports to: Senior Manager – Community Projects
Responsible for: Team of volunteers, ESOL tutors
Location: Liverpool Lighthouse, Oakfield R
oad, Anfield, Liverpool L4 0UF
Main Duties and Responsibilities:
- ESOL
- Oversee the ESOL (English Speakers of Other Languages) programme and associated integration activities, workingwith tutors to support, develop and maintain a climate supportive to learners' study.
- Recruit students for courses, overseeingeligibility checks, registration and general assistance to learners, providing guidance for learners on and off site on course selection, assessments, evaluations and general access to courses.
- Assist the tutor as a teaching assistant, building up my experience and confidence to eventually feel comfortable taking the class/teaching under supervision for short periods.
- Support the project's data collection, monitoring, compliance and evaluation, maintaining a project compliance tracking system and carrying out updates as per required on funders' requirements.
- Liaise with the Finance Manager to ensure that there is a clear, reciprocal understanding of financial aspects of the project.
- Ensure that all enrolled, completed and withdrawn learner paperwork is completed correctly and inputted into a working system. This includes the waiting list and the monitoring, recording and evaluating of learner progress throughout courses.
- Oversee safeguarding of students and volunteers, ensuring that photo consent and disability disclosure forms are completed before participating in activities.
- Coordinate exam administration, setup, facilitation and feedback both with Trinity College London and onsite.
- Manage, supervise and monitor a team of volunteer ESOL assistants.
- Development of Language Centre
- Develop a Business Model for the Language Centre including funding and marketing strategies
- Market the LLH venue as a Trinity College London Accredited Centre for exams.
- Liaise and set up good working relationships/partnerships between other organisations, offering the venue to other organisations and companies for delivery of their ESOL lower-level courses.
- Pioneer training in other languages e.g. Spanish and Mandarin.
- Fundraising/Financial
- Produce a Cost Plan for each course ensuring financial viability and identify shortfalls
Act as a collecting point for information on possible sources of ESOL funding; investigate possible sources of funding; research and produce funding applications and relevant additional documentation in consultation with relevant personnel;
- Research and produce funding applications, with support from senior management (draft appeal letters/applications).
- Record all applications and follow up as appropriate.
- Draw up an ongoing list of trusts, apply for appropriate funding.
- Additional Duties
- Maintain organisational standards and work within the organisation's ethos, policies and procedures including safeguarding and equal opportunities.
- Undertake any other reasonable duties which may be assigned by your line manager.
This job description is not intended to be either prescriptive or exhaustive, it is issued as a framework to outline the main areas of responsibility. It may be changed from time to time to meet changing circumstances.
PERSON SPECIFICATION
Skill / Knowledge / Essential / DesirableRelational with good communication skills / X
Organised, able to prioritise, work on own initiative as well as part of a team / X
Computer literate – competent in Word, Excel, Outlook / X
Able to construct a budget for a course or an event / X
GCSE’s in English Language and Mathematics or equivalent / X
Minimum of 2 years experience in an Office/Administrative environment / X
Experience in use of a venue booking system / X
Experience in event delivery and supervision of event staff / X
Experience in a sales or marketing role / X
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