/ External Recruitment Information
Job title / Accountant - Travel / Department/ location / Cairo
Job type
(full time; part time etc.) / Full time / Pay band / Grade H
Min Salary LE 5058
Max SalaryLE 9385
Line manager / Finance Manager / Post-related allowances
Start date / January 2014
Contact / Human Resources Officer- Reham Magdy
Open To / Internal and External Candidates
Start date for receiving Application / 5 December 2013
Application Deadline / 21 December 2013 at 5:00 pm
Application Sent to /
Extra Information / Only shortlisted candidates will be contacted.
-Short listing will take place: Week of 5 January 2014
-Interviews for applicants will take place: Week of 19 January 2014
-Results of the recruitment will take place 26 January 2014
Candidates will be tested for their English level to assess core grammar, vocabulary, reading, writing, speaking using several tests.
Before applying you must read the role profile
British Council policy is to offer successful candidate the minimum of salary range
Additional Information for internal applicants
Successful internal staff would be offered the job on their existing contractual terms.

Job DescriptionRef no: Travel Accountant

/ Role Profile
Job Title / Accountant - Travel
Directorate or Region / MENA / Department/Country / Finance & Accounting/ Egypt
Location of post / Cairo / Pay Band / H
Reports to / Finance Manager / Duration of job / 3 yearsfixed term contract
Purpose of the Job:
To support British Council Finance operations in Egypt and contribute to ensuring and maintaining a high level of Finance Control and Compliance to financial policies & processes.
Context and environment:
The Finance team consists of 10 staff (Head of Finance, Finance Manager, Procurement Manager, and seven Accountants (Payable, Receivable, Travel, Payroll, Cash, and 2 Exams Accountants), plus a Financial Planning & Analysis Manager (Teaching & Exams) who reports to the Region.
Accountabilities, responsibilities and main duties:
(including people management and finance)
1) Travel Agent(currently Carlson Wagonlit -CWT) Procurement:70%
  • Raising the Purchase Orders(PO) on SAP by inputting accurate details of Traveller name, travel dates, event, WBS, material group and G/L account code (The PO line item should contain the Traveller name, travel dates, event name)
  • Emailing the Purchase Order when it has been approved and ensuring it is sent out to the travel provider(external travel provider) by email
  • Informing the travel provider that services are to be provided only after the receipt of the soft copy of PO
  • Ensuring that Purchase orders are not duplicates
  • Ensuring No Framework PO is used. Only standard PO’s.
  • Ensuring travel provider original invoices are received from CWT on a weekly basis and distributed to Operational Staff for validation using the standard Log. Every invoice has to have unique invoice reference number.
  • Working with Operational staff to check that service has been delivered and invoice details such as amount, date and PO number is accurate.
  • Ensuring amount on PO matches amount on invoice
  • Goods receipting the PO if invoice is checked and signed by operational team
  • Writing goods receipt number & GR date on Invoice before scanning to Hub.
  • Reviewing and closing all travel provider open POs of more than 30 days.
  • Ensuring all POs raised on travel provider are cleared and reconciled on a monthly basis, and an update of the open PO and GR/IR report is sent to Resources, giving reasons as to why the PO’s are still open as part of FCCF reporting
  • Working with GSD (Global Service Desk, finance processing hub in India) to ensure the matching of the invoice and PO is correct and timely in order for payment to take place
  • Filing all travel provideroriginal Invoices with their relevant POs in a separate file for Audit purposes
  • Travel provider statement of accounts is sent to Hub on Monthly basis to ensure vendor reconciliation is completed by the responsible member of SSC team
  • Ensuring travel provider Reconciliation is completed by the hub within 10 working days of receiving the statement and results are shared with the country
  • Ensuring travel provider Reconciliation is reviewed by the Travel Coordinator and RM as part of the Financial Control & Compliance Framework(FCCF).
  • Invoices are scanned and saved to the relevant shared folder.
  • Invoices are originals and stamped by travel provider.
  • Invoice number is clear.
  • Invoice date is correct and written in full details.
  • Original Invoices are stamped, SCANNED and filed in the travel provider file
  • Ensuring Payments are confirmed to travel provider according to their payment method along with a breakdown of invoices settled
  • Responsible for supplier performance questionnaire for all BC vendors on quarterly basis.
  • Responsible for BC contract register.
2) Hotels and Car Rentals Procurement: 30%
  • Ensuring that Purchase orders are not duplicates
  • Responsible for travel and car rental filling
  • Communicate with the approved hotel to fill health & safety checklist
  • Generate Spend report for travel and car rental on a monthly basis.
  • Ensuring No Framework PO’s is used. Only standard PO’s
  • Ensuring original invoices are received from Vendors on time and distributed to Operational Staff for validationusing the standard Log.
  • Working with Operational staff to check that service was delivered and invoice details such as amount, date and PO number is accurate.
  • Amending the Purchase Order as necessary to ensure amount on PO matches amount on invoice
  • Good receipting the PO if invoice is checked and signed by operational team
  • Writing goods receipt number & GR date on Invoice before scanning to Hub.
  • Reviewing and closing all Travel open POs over 30 days.
  • Ensuring all POs raised on Travel Vendors are cleared and reconciled on a monthly basis, and an update of the open PO and GR/IR report is sent to Resources, giving reasons as to why the PO’s are still open as part of FCCF reporting (Financial Control & Compliance reporting to British Council regional & corporate finance teams)
  • Working with GSD to ensure the matching of the invoice and PO is correct and timely in order for payment to take place.
  • Filing all Original Invoices with their relevant POs in a separate file for Audit purposes
  • Statement of accounts are sent to Hub on Monthly basis to ensure vendor reconciliation is completed by the responsible member of hub team.
  • Ensuring Reconciliation is completed by the hub within 10 working days of receiving the statement and is shared with the country
  • Invoices are scanned and saved to the relevant shared folder.
  • Ensure all Invoices are originalsand invoice numbers are clear.
  • Invoice date is correct and written in full details.
  • Original Invoices are stamped SCANNED and filed in the Vendor file
  • Ensuring Payments are confirmed to vendors according to their payment method along with a breakdown of invoices settled
  • Ensure creditors are paid in line with payment terms and reconciliations for significant vendors completed at month end
Key relationships:(include internal and external)
Internal: All Departments' Managers and Budget holders , HUB and other colleagues in the region
External: Banks, Travel agents, Car rental vendors and Hotels
Other important features or requirements of the job
(e.g. travel, unsocial/evening hours, restrictions on employment etc)
Occasional weekend/ late working
Occasional travel within country & MENA region
Please specify any passport/visa and/or nationality requirement. / Post holder must be eligible to work in Egypt
Please indicate if any security or legal checks are required
for this role. / Criminal record check

Person Specification

Essential / Desirable / Assessment stage
Behaviours / Being accountable –
More Demanding
Connecting with others –
Essential
Working together-
Essential
Making it happen-
Essential
Creating Shared Purpose –
Essential
Shaping the future –
Essential / Interview
Interview
Interview
Interview
Required for performance but not assessed during recruitment process
Skills and Knowledge / Generic Skills:
Financial Planning and Management
  • Knowledge of Receipting and Payment Processes-Level 1
  • Impact of financial transactions on both internal an external statutory reporting and obligations-Level 1
Computer Skills:
  • Proficient in Excel
Other Skills:
Communications Skills
-Good written and spoken English at A2 Level
-Good written and spoken Arabic
-Good Communication skills / Other Skills:
High level of proficiency in SAP and/or ERP / Short listing
and Interview
Short listing
and Interview
English will be tested
Experience / 3 years’ experience in a relevant role / Short listing
and Interview
Qualifications / -Bachelor’s level degree or equivalent
-Partly qualified with a recognized accountancy body to complete the CMA exam
-Completion of 1st part of CMA, successful completion of part 2 of CMA with 18 months of appointment (funded by the British Council). / Short listing
Submitted by / Director Finance (MENA) / Date / May 2013

1 of 6 Recruitment TeamJune 2011