EOTHEN HOMES LIMITED

JOB DESCRIPTION

POST:Purchasing Assistant

RESPONSIBLE TO:Finance Manager

ACCOUNTABLE TO:Finance Manager

JOB SUMMARY

To have responsibility for the purchase of equipment, goods and services to suit the needs of the organisation at prices and quality that provides the best value for money. To maintain and develop relationships with suppliers and staff to ensure an efficient and effective service is provided.

RESPONSIBILITIES AND DUTIES

  • Provide administration support to the Finance Department.
  • Processing of purchase invoices.
  • To liaise and negotiate with suppliers for equipment, goods and services that suit the needs of the organisation.
  • Negotiating and agreeing contracts and monitoring their progress including all maintenance and utility contracts.
  • Identifying cost savings.
  • Liaising with all homes to ensure that their purchasing needs are being met.
  • Developing and maintaining good relationships with suppliers.
  • Expediting orders placed to ensure timely deliveries.
  • Maintaining accurate records including checking that deliveries have been made according to requirements and that prices charged are correct prior to forwarding invoices to the Finance Manager for payment.
  • Maintaining an accurate supplier directory.
  • Forecasting price trends and their impact on future activities in conjunction with the Finance Manager.
  • Ensuring the company’s insurance arrangements are appropriate and cost effective.
  • Analysing usage and costs and producing reports as requested by the Management team.
  • To undertake any appropriate training as determined by the Finance Manager.
  • To carry out such other duties as may be reasonably required.

HEALTH & SAFETY ROLES & RESPONSIBILITIES:

Employees have a statutory duty to take reasonable care for themselves and others who may be affected by their acts or omissions at work. Employees must also comply with Eothen’s health and safety arrangements.

ADDITIONAL DUTIES:

It is in the nature of the work of Eothen that tasks and responsibilities are in many circumstances unpredictable and varied. All staff are therefore expected to undertake work which may not be specifically covered in the job description. These additional duties will normally be compatible with regular responsibilities and duties. If the additional responsibility or duty becomes a regular or frequent part of the staff member’s job, it will be included in the job description in consultation with the member of staff.

ESSENTIAL QUALIFICATIONS AND EXPERIENCE

  • Previous purchasing experience.
  • Previous experience in Administration.
  • Excellent knowledge of Microsoft Office in particular Excel.

PERSONAL ATTRIBUTES

  • Self-motivated with a pro-active attitude.
  • Strong organisational skills with an ability to prioritise and plan workload to meet deadlines.
  • Have good attention to detail.
  • Excellent communicator.
  • Must be able to work well in a team and alone.

On appointment: Accepted and agreed by Employee:

Signed: …………………………………………………….. Date: ……………………………

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