Job Description – Finance and Admin Manager
JOB DESCRIPTION
POSITION: Finance Manager
REPORTS TO: General Manager
HOURS OF WORK: Between 10.00 a.m. to 5.00 pm
DAYS: Over 4 days per week (21 Hours). FTE 0.60
Salary: £30,000 pa (pro rata of £18,000 pa)
The Finance Manager has the responsibility for the effective and efficient running of the Foundation Finance Department, working within the policies and procedures laid down by the General Manager. The post holder should develop and prepare accurate reporting of financial and operational results on a monthly, quarterly and annual basis, so that the financial position is always understood. This role will change from time to time and the post holder will be required to be very flexible and adaptable to changes.
Finance Responsibilities
v Responsible for the processing/allocation and recording of all income and donations received (using Sage line 50 Accounts).
v Managing the collection of fundraising and education income including setting up DD instalment plans.
v Responsible for safe keeping of all monies/cheques and credit card payments.
v Responsible for raising sales invoices and credit control, as required.
v Responsible for payment of all suppliers and maintaining proper financial records.
v Collate and rechecking the monthly Fee Earners Invoices and Volunteers expenses claims.
v Responsible for payments to fee-earning staff.
v Monthly Reconciliation of all General and Nominal Legers.
v Responsible for all Journal, Accruals, and Depreciation Entries.
v Responsible for preparation of monthly financial reports, highlighting all variances in Budgeting Activities.
v Provide any financial report and statistical information that maybe required by other service provider
v Maintaining system set-up and adapting where necessary to meet changing requirements of the Foundation for Paediatric Osteopathy.
v Responsibility for preparing accounts both for external purposes (including fundraising and audit as well as internal management records).
v Assisting with the yearend Budget, Audit and SORP Reporting, ensuring all financial system comply with statutory and other requirements e.g. (SORP, GAAP and Charities Act).
v Responsible for maintaining a robust audit trail and filing system.
v Dealing with queries.
v Any other duties as required by the General Manager.
ESSENTIAL SKILLS:
v Qualified ATT or Part–Qualified ACCA.
v 5 years experience working in the finance department of a charity.
v Computer literate must have large experience working with financial packages, in particular, Sage Accounts and Payroll. Must also be familiar with excel, word processing, publisher.
v Diligent, flexible, and ability to work both as a member of a team and as a sole finance expert with some support for specific tasks.
v Excellent knowledge of and ability to comply with all specific charity accounting regulations and SORP codes of practice.
v Excellent communication skills verbal and written.
v Ability to communicate sometimes detailed financial information to others.
v Organised and detail focused.
v Self-confident and self-motivated.
OTHER ATTRIBUTES:
v A pleasant, calm and friendly disposition.
v Innovative, and a creative approach to work in the broadest sense to help the Foundation for Paediatric Osteopathy secure its position and grow its practice.
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June 2016