Job Description - Assistant Manager TPM - May 2010
ROLE DESCRIPTION
Role Title: GHM Volunteer Transport Helper
Reports to: GreenHouse Mentoring Transport Co-ordinator
Last updated: June 2011
Summary: To assist the GHM Transport Co-ordinator to provide transport to GHM users on Thursday evenings, Friday and Saturday mornings.
An average of one hour a week
The vision for this project is to see young people in Luton empowered to fulfil their potential.
Duties and Responsibilities
1. To assist the GHM Transport Co-ordinator to devise a system to provide transport to GHM users on Thursday evenings, Fridays and Saturday mornings.
2. To compile a GHM transport rota
3. To provide transport by driving the SBC minibus or use own car
4. To ensure that the following is undertaken:-
· DBS enhanced disclosures
· Two satisfactory references
· GHM signed Confidentiality agreement and Data Protection Form
· The following original documents to be provided for photocopying: Driving licence, MOT certificate, Insurance.
Working conditions:
The individual will volunteer for one hour per week as agreed.
The individual will be required to undertake the following training which will be held at The GreenHouse in Stopsley:
· GHM Induction training
· GHM Safe to Grow training (safeguarding and child protection)
· GHM Practical Safety for Volunteers training (lone working)
· Further training at least twice a year
· On-going/refresher training at regular intervals
Other:
The above duties and responsibilities are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and requirements of personnel.
It is important to note that the individual will be working with vulnerable young people. Therefore due to the nature of the work, the role will be offered to people aged 18 years and over.
Develop Improve Build Substantially
‘GreenHouse Mentoring is an equal opportunities organisation and we do not discriminate on any grounds. We work in partnership with others to protect our young people, and safeguard and promote their welfare throughout all the activities which GreenHouse Mentoring undertakes’
job description – Volunteer Transport Helper 2 June 2011
Risk Assessment for GHM Transport Helper role
/ Potential Hazard / Individual Affected / Risk / GHM Control Measures / Risk Rating as a result of control measures* / Further Recommended Action /Transportation - Improper Seating / Service User/GHM Volunteer/GHM Mentor / Increased potential of physical harm or emotional distress / Booster/child car seats available at the GreenHouse for use when transporting young individuals / Moderate 3
GHM Mentor / Prosecution / Training included in Child Protection policy course / Moderate 3
Increased potential of physical harm / GHM Transportation Policy
Transportation - Improper Insurance / GHM Mentor / Financial loss / Training included in Child Protection policy course / Moderate 3
Legal action / Copy of insurance documents required by GHM (expense reimbursement dependant on compliance)
Emotional Distress / GHM Transportation Policy
Transportation - Accident / Service user / Physical Harm / Training included in Child Protection policy & Practical Safety sessions / Moderate 3
Emotional Distress
GHM Mentor / Physical Harm / Copy of driving licence, valid MOT & insurance required by GHM (expense reimbursement dependant on compliance) / Moderate 3
Legal action / Financial loss
Emotional Distress / GHM Transportation Policy
Physical/Emotional harm arising from direct interaction between Service user / Volunteer / Volunteer / Emotional Distress / Regular volunteer supervision meetings - monitoring compliance / Trivial 1 / Risk ALARP
Physical Harm / Regular offering of counselling to all volunteers
Withdrawal from GHM as a volunteer
Service User / Legal proceedings / Regular volunteer supervision meetings - monitoring compliance / Trivial 1
Withdrawal/removal from GHM as a service user
Service User alleges improper conduct / Volunteer / Withdrawal/removal from GHM as a Service User / Guidance included in Child Protection policy course / Substantial 6 / Develop GHM procedure/process 'Allegations of Improper Conduct'
Legal proceedings if accused of abuse
Removal from GHM / Regular training materials review/update
Inability to use GHM as character reference
Service User / Withdrawal from GHM as a Service User / Regular volunteer supervision meetings - monitoring compliance / Moderate 4
Physical Harm
Emotional Distress
Over involvement with Service User / Service User / Dependence on Volunteer / Frequency and length of meetings are monitored by GHM / Tolerable 2 / Risk ALARP
Annual review of training materials to ensure all new volunteers are aware of potential hazard
Emotional Distress
Volunteer / Dependence on Service User / Volunteer training includes guidance on how not to get overwhelmed / Moderate 4 / Annually signed & updated volunteer agreements
Emotional Distress / Regular volunteer supervision meetings - monitoring compliance
Inability to use GHM as referee
Withdrawal/removal from GHM as a volunteer
Legal proceedings if accused of abuse
*Risk ratings based on HSE Risk Matrix www.hse.gov.uk/risk/faq.htm 6 June 2011