Jerry Holtrey Summer Classic
Hosted by
Lake Erie Silver Dolphins
June 14 – 17, 2018
Held under USA Swimming Sanction # LE 17069 LS ; Time Trials # LE 17070 LS
In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
LOCATION:
SPIRE Institute, 1822 South Broadway, Geneva, OH 44041
DIRECTIONS:
From Cleveland:
Go East on I-90. Exit off the Geneva Exit (exit #218 on Rt. 534). Take a left at the light heading north. SPIRE entrance will be on your right.
From Erie:
Go West on I-90. Exit off the Geneva Exit (exit #218 on Rt. 534). Take a right off the exit heading north. SPIRE entrance will be on your right.
From Pittsburgh:
Take PA Turnpike to OH Turnpike. Take first exit marked 680 towards Youngstown. The road will take you around Youngstown and then exit 680 onto Route 711 at exit 3a. Route 711 then turns into Route 11. Stay on Route 11 about 40 miles until you hit I-90 and take that west for two exits to the Geneva Exit (exit #218 on Rt. 534). Take a right off the exit heading north. SPIRE entrance will be on your right.
POOL:
50 meters by 10 lanes, Colorado electronic timing and scoreboard; spacious locker rooms, deck area, and spectator section; continuous warm-up available. The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming. The depth of the pool at the start end is 14 feet. The depth at the turn end is 8’2” feet. The permanent seating capacity for spectators is 1,200, with an additional 1,000+ temporary seating capacity. In addition there is handicapped seating and elevator access to the spectator stands. An adjacent 25-yard pool is available for continuous warm-up and warm-down. Men’s and Women’s locker rooms are off the pool deck but are not accessible to parents during the meet. Parents who wish to accompany their children to the locker rooms should utilize the restrooms in the lobby. Colorado timing system and scoreboard are available.
RACING STARTS:
Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
RETURN TO PLAY LAW:
Under the Ohio Return to Play Law governing concussions, all coaches and officials (in state or out of state) are required to have proof of training in concussion signs and symptoms. This training is available for free and can be found at All coaches and officials are encouraged to take this training. It is your responsibility to take care of this requirement.
STARTING TIMES:
Thursday:
Warm-ups will be 4:30-5:15 PM. Meet will begin at 5:20 PM.
Friday, Saturday & Sunday:
Morning sessions’ warm-ups will be 7:00-7:30 AM and 7:30-8:00 AM, split by team, 8:00-8:15 AM will be a combined session for practice starts, with competition starting at 8:20 AM.
The 45-minute afternoon session warm-up will begin 15 minutes after the conclusion of the morning session. The afternoon warm-up may be split into two 30 minute sessions by team if necessary. Afternoon warm-ups will begin 15 minutes after the conclusion of the morning session.
Finals – Friday, Saturday & Sunday: Warm-up for Finals will be 45 minutes. Finals will begin 50 minutes after the start of warm-ups.
Estimated timelines and warm-up schedule will be posted on the or by Tuesday, June 12, 2018.
ENTRY DEADLINE:
The entry deadline is 11:59 PM, Monday, June 4, 2018. This meet always closes out quickly. Entries will not be accepted before Monday, May 21st at 9:00 PM. (Please do not trust your organization’s server time, or your computer’s time when submitting entries. It is suggested that you sync your computer time with the official U.S. time clock found at http://www.time.gov/ prior to submitting your entries.) You should receive an automatic email response when your email reaches the entry person. This auto response does not indicate acceptance of your entry, merely that the email has been received. You may e-mail the entry chair to request the event file or download the event file from or at
The meet may close before the entry deadline if the sessions become unmanageable. All hard copies and fees must be received within 5 days of the receipt of the electronic file or by Wednesday, June 6, 2018, whichever comes first. Failure to submit the hard copy, summary sheet, and payment or make alternate arrangements with the meet director before the deadline may result in said entry being removed from the meet. Entries will be accepted and entered as they are received. Please do not send multiple copies of your entries. If multiple files are received, they will be considered revised files and will be entered by the most recent date and time. Phone entries will not be accepted. There will not be a refund of entry fees after the meet is closed or after the entry deadline, whichever comes first. Updated times for events already entered will be accepted until 11:59 P.M. on June 4th, but only through the team entry file. Only unattached athletes will be accepted individually. All others please submit entries by Hy-Tek, and include a hard copy, as well as the entry summary sheet.
Mail/email entries to: Sarah Tobin, 5525 Kenbridge Drive, Highland Heights, OH 44143. l.
ENTRY FEES:
Individual events $6.00; Relays $12.00; plus a $2.00 per swimmer surcharge. There is a $1.00/swimmer handling fee for entries not furnished in an electronic file. Make checks payable to LESD Boosters Club.
ENTRY LIMITATIONS:
Swimmers may enter an unlimited number of events, but may compete in no more than 3 individual events per day, inclusive of time trials. Swimmers must scratch down by the scratch deadline, and will not receive a refund for scratched events. Teams may enter 2 relays per relay event.
DECK ENTRIES:
Deck entries will be taken on a space available basis up to 40 minutes before the start of the session and seeded at NT. Deck entrants should sign up at the deck entry table @ $12.00 per individual event and $20.00 per relay. Swimmers new to the meet will be charged a $2.00 LESI surcharge & must supply proof of USA registration. Deck entries will be allowed to score. Deck entrants for whom there is no space will receive a refund at deck entry table. On deck USA Swimming registration will not be available for athletes or coaches.
ELIGIBILITY:
Swimmers must be current athlete members of USA Swimming and have met the time standard requirements. Coaches must be current coach members of USA Swimming and must check in on each day of the meet. All coaches must display the deck pass (wristband) issued by the meet host. Age is as of the first day of the meet, June 14, 2018.
QUALIFYING TIMES:
Please see the event listings. Swimmers must be equal to or faster than the cuts listed. Enter at either short course yards(Y) or long course meters (L) times. Converted times may not be used. Meet management will convert non-conforming times. All swimmers must have an actual time to enter an event-NT is not acceptable. Individual entries with NT will NOT be processed and space will not be saved.
PROOF OF TIME:
Swimmers should enter an event only if they have achieved the listed time standard for that event. Teams of swimmers who fail to achieve the qualifying time at the meet will receive a notice of those times that cannot be verified in the SWIMS database. Teams shall submit proof of time or a fine of $10.00 for each swim listed in the notice. Failure to resolve time verification issues within one week of receipt of notice shall result in debit to the team’s account in the amount of the fine. Unattached swimmers will receive similar notice.
TIME TRIALS:
Time trials will be offered on Thursday evening following the 800 free relays prior to the fastest heat of the girls 1500. Swimmers who wish to swim a time trial on Thursday evening will be limited to events 400 meters and shorter. Sign up for Thursday time trials will close at 4:50 pm. Time trials will also be held at the conclusion of the morning and afternoon sessions on Friday, Saturday, and Sunday. Time trials count towards daily limitations. Swimmers must sign up in advance at the deck entry table at a cost of $12.00 per individual event and $15.00 per relay event. Only swimmers who are entered in an individual event in the meet may participate in time trials. Time trials entries will close 90 minutes prior to the end of each session on Friday, Saturday, & Sunday.
TEAM SUPERVISION:
Teams who are entering swimmers but will not have a coach at the meet should arrange ahead of time for another coach to supervise their athletes.
SWIMMERS WITH A DISABILITY:
Qualifying times for 50-yard/meter events will be waived for swimmers with a disability. Swimmers with a disability may enter an event (such as the 100 free) and swim it with a longer yardage event (such as the 200 free) provided his/her time for the lesser yardage event (100 free) is equal to or faster than the listed qualifying time for the longer yardage event (200 free). Entries for swimmers with a disability should be handled in the following manner: (1) enter the swimmer in the Hy-Tek database (or on the regular entry form); (2) list in the email accompanying the Hy-Tek entry file (or on a separate sheet of paper) the name of the swimmer, the stroke(s)/distance(s) s/he wishes to swim, the entry times, the day/session s/he wishes to swim the event(s), and the manner in which s/he prefers to be seeded (with a longer distance or with a different age group); and (3) provide any information about special accommodations needed by the swimmer. The final determination of seeding will be made by the Meet Referee after consultation with the swimmer and his/her coach.
CONDUCT:
The meet will be conducted according to the rules set forth in the current USA Swimming Rules and Regulations. Events will be contested in a 50-meter course using 10 lanes. Thursday’s events are timed finals. All individual events on Friday, Saturday and Sunday are P/F except as noted below. 14 and under events will have A finals only (top 10). Open events will have A/B finals except as noted below, with the A final following the B final.
- All relays are timed finals and will be swum in the prelim sessions.
- The Open 400 free & 400 IM will be scored 14 & Under and 15 & Over and will be prelims/finals with an A final only for 14 & Under and 15 & Over. Order for finals will be 14 & Under girls, 14 & Under boys, 15 & Over girls, 15 & Over boys. Prelim heats will be swum fastest to slowest, alternating girls and boys
- 12 & Under 400 IM & 400 Free (multiage 10U, 11-12) – timed finals swimming at prelims, swum fastest to slowest, alternating girls and boys
- 800 & 1500 freestyles are timed finals, swum fastest to slowest, alternating girls and boys. The 1500 free will be scored 12 & Under, 13-14, and 15 & Over. All heats of the 800 will swim during the preliminary session and will be scored 14 & Under and 15 & Over.
Note:
11-12 year-olds are advised not to enter both the 50 and 200 of the same stroke in the butterfly, backstroke, or breaststroke. These events are back-to-back in the meet program and there will be no rest in between. If you are entering swimmers in both age group and open events, be aware that the Lake Erie Swimming 15 Minute Rule does not apply to swimmers competing in different age designations within a session. Plan your swimmers’ events accordingly.
HEAT LIMITATIONS:
Heats may be limited to the fastest heats for events 400 yards and over. We will publish on the number of heats that will be conducted in those events where heat limitations may apply by Wednesday, June 6, 2018. These are deck seeded events and only those who check in will be eligible to be seeded. Anyone who does not want to take the chance of getting closed out will be able to choose another event (if space is available) or receive a refund by notifying Sarah Tobin at by Friday, June 8 if they wish to enter another event or receive a refund. Those who check in for an event at the meet but are closed out will receive a refund at the meet. Those who do not withdraw by June 8 and fail to check in at the meet will not receive a refund.
DISTANCE EVENTS:
Swimmers entered in the 1500 free are encouraged to provide their own timer (no admission charge). Please email Sarah Tobin at if you are willing to time on Thursday evening.
CHECK IN/SCRATCH BOX/SEEDING:
Scratch Rule: National scratch procedures (207.11.6) will be observed. The scratch box will be at the head table on Thursday, June 14 and throughout the meet. Scratch deadline for Thursday’s events: 15 minutes after the conclusion of the General Meeting on Thursday, June 14, 2018. If a coach or athlete will not be in attendance at the General Meeting, they may email their scratches to the entry chair, Sarah Tobin, at . Scratch deadline for all subsequent days’ events 30 minutes after the time established for the start of the finals sessions. The money for scratched events is NOT refundable.
Heat and lane assignments will be posted.
In accordance with 102.1.4, events may be consolidated, but scored separately, to help control the length of a session and to afford more swimmers the opportunity to participate. Note: In compliance with the new USA Swimming rule, only the top two heats of 400 m p/f events will be circle-seeded.
CLERK OF COURSE:
A Clerk of Course will NOT be provided.
Swimmers without coach supervision
Swimmers without a coach must contact the Meet Director or Meet Referee to be assigned to a coach on deck.
SCORING:
Individual Events: Top 10 places: 11-9-8-7-6-5-4-3-2-1
Relays: Top 10 places: 22-18-16-14-12-10-8-6-4-2
Consolation heats will not be scored.
Points accumulated in Open events will NOT revert to a swimmer’s age group.
AWARDS: All awards must be picked up at the meet.
14 & under Individual Events:
Medals for 1st, 2nd and 3rd; ribbons for places 4-10.
14 & under Relay Events: Medals for 1st, 2nd and 3rd.
High Point and Runner-up Awards:
10 & Under, 11-12, and 13-14
Team (combined) High point awards will be given to the top 3 teams, excluding LESD
ADMISSION COST:
There will be an admission charge of $5.00/day. Meet programs will be available. There will be special prices for the weekend. Seniors 65 and older and children under 6 are free.
Parking:
The cost of parking is determined by SPIRE. SPIRE typically charges $5.00 for parking. LESD does not control the parking fees.
RESULTS:
Results will be available on and
SAFETY/WARM-UP:
Lake Erie Swimming safety guidelines and warm-up procedures will be in effect at all times. Coaches must maintain contact with their swimmers during warm-up and throughout the meet. All entry into the pool for warm-up is a three point, feet first from the starting block end of the pool. Swimmers must enter the pool in a cautious manner with one hand in contact with the pool edge. There is no diving during warm-up, except in designated sprint lanes. The final 20 minutes of 45 minute warm-up shall be conducted as follows:
(a)Lanes 0 & 9 push/pace from the start end of the pool (or general warm-up at the discretion of Meet Referee or his/her designee).
(b)Lanes 1 & 8 sprint lanes for racing starts from the starting block end of the pool, one length only and exiting the pool
(c)Lanes 2-7 general warm-up, no diving or racing starts. Any or all of these lanes may be converted to sprint lanes at the discretion of the Meet Referee or his/her designee.
Swimmers are to sprint one way and climb out at the far end of the pool. Swimmers may be removed from warm-up for violating safety rules. Three point, feet first entry only into the continuous warm-up lanes.
CAMERA ZONES:
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, restrooms, or locker rooms. Additionally, under NO circumstances will Camera Zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starts during competition and warm-up. Those failing to abide by this rule may be removed from the venue.
DECK CHANGES:
Deck changes are prohibited.
Absolutely no shaving down is permitted in the facility.
DRONES:
Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials, and/or spectators are present.