Jennifer Ljubicich-Storey
38 Langan Court ~ Fair Lawn, NJ 07410
(201) 970-7250 Mobile ~
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PROFESSIONAL PROFILE
● Experienced decisive team leader with a solid background in planning and executing strategic company objectives.
● Excellent communications skills with the ability to grasp any necessary industry knowledge to help a company succeed.
● Strong ability to resolve conflict, improve morale and consistently exceed company goals.
● Advanced proficiencies in Microsoft Office package including Word, Excel, PowerPoint, Access, Outlook, Concur, Oracle Discoverer and QuickBooks (A/P, A/R), and Keyboarding speed of (70 wpm).
WORK EXPERIENCE
Yusen Logistics
Secaucus, New Jersey
Executive Assistant supporting the Senior Vice President & Vice President
March 2013 – Present
· Extensive calendar management, including: scheduling internal and external meetings and conference calls both globally and domestic; arrange conference rooms, meeting off-site locations, greet visitors
· Act as gatekeeper for SVP & VP
· Anticipate and respond to changing situations and effectively manage conflicting priorities
· Research international/domestic travel, multi-leg trips: book all flights, cars, rail and hotel accommodations for SVP, VP, clients & staff. Provide travel grids for all trips
· Monitor incoming calls and e-mails and flag those that require an immediate response
· Prepare and submit expenses for SVP, VP and direct reports
· Onboarding of new hires
· Manage and maintain team budget: developed a budget sheet that is used among other admins.
Work closely with operations team to coordinate and set up milestone meetings.
Coordinate team events: find locations, arrange travel, order food, make reservations
· Manage and coordinate weekly meetings between the administration and operation teams.
Proactively develop relationships with key internal/external contacts
· Maintain a high level of confidentiality: access to EVP's email, personal information
Access to iphone/Blackberry: need to be on call when team travels internationally (late nights/weekends).
Execute general administrative duties: file, scan, copy, organize, coffee/lunch runs, coordinate shipping/messenger services, update contacts
· Maintain and order supplies monthly
· SVP personal errands
Aramark Corporation
Philadelphia, Pennsylvania
Executive Assistant
Supporting the Chief Financial Officer, Vice President of Live Nation Accounts, Director of Investments, Director of Financial Planning and Analysis and Director of Accounting and Audit Control
February 2008 – March 2013
● Maintain accurate and detailed calendars for the CFO, Vice President and Directors
● Arranges extensive domestic and international travel, including obtaining passports and visas when necessary, while checking low cost options
● Organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes, as needed; collaborate with other administrative assistants to successfully coordinate schedules across teams correspondence
● Attend and contribute to team meetings
● Scheduling interviews for internal & external candidates
● Edit/Format power point presentations
● Screen telephone and written communications to the executive leaders and provide assistance using independent judgment to determine those requiring priority attention
● Complete and submit expense reports
● Maintain executives contact lists in Outlook, personal cell phone, and Blackberry
● Point of Contact – senior management/ staff/ clients
● Maintenance of vacation and PTO calendars
● Back up other administrative staff as necessary
Aramark Corporation
Syosset, New York
Accounts Receivable Accountant
February 2006 – February 2008
● Assisted in the management, coordination and maintenance of the AR aspect of a Fortune 200 company
● Collections and settling overdue accounts
● Ensuring timely and accurate A/R research, resolution of billing issues/disputes, application of unapplied cash, and credit memo processing
● Compiling monthly Excel spreadsheets for high profile customers
● Maintaining and monitoring customer issue log, ensuring resolution and escalation of customer issues
● Enter and filing of invoices
● Process daily deposits
● Collect, copy and route expense reports on a timely basis
● Processed all credit card and electronic fund transfer payments.
● Provided administrative support for members of the team
EDUCATION
· Suny Empire, Associates Degree Business Management
- New York