JEB Stuart Crew Booster Meeting
August 8, 2012
Attending: Robert Finley, Marilyn Finley, Matthew Slocum, Dorothy Slocum, Shari Ritter, Yolanda Almeida, Bill Wright, Anne Wright, and Christine Hegemann
Meeting was held at the Finley’s home with business beginning at 7:45 pm.
July meeting minutes had been approved via e-mail and distributed to crew members via e-mail on July 21st.
US Rowing Academic Honor Roll. Seniors should see Marilyn Finley to obtain the US rowing academic honor roll nomination form. Form is due by Sept 10, 2012.
Fundraising.
- Wreaths/Coffee Sales. The decision was made to include the order form for wreaths, poinsettias, and coffee in the open house package distributed to all students. Deadline to submit copies is 8/23/12. The group approved the anticipated cost ($100-$125) for the 1500-1700 copies needed. Chris reported that she was in touch with Beanetics owners to confirm fall prices for coffee and discuss options for extending coffee sales throughout the school year. She will have more information when the owners return from vacation on 8/20.
- Grocery Cards. Dorothy is reworking mailing lists for grocery cards and other ways to maximize participation.
- Car Washes. Next car wash is Saturday August 18 at Fairlington United Methodist Church (3900 King Street, Alexandria). Car washes are also scheduled September 15th and October 6th. We still need someone who can share the burden of these events with Kevin Scott.
- BJs. Chris pursued BJs Wholesale Store fundraising program in which BJ’s will donate $5 for each discounted 15 month membership/renewal sold by the boosters. Chris will send out flyer’s soonest and collect applications for submission to BJs. She will also look into whether BJs or others can help with printing costs so that flyer can also be placed in the open house package (at no cost). Chris will meet with the local BJs Community Rep to discuss other possible avenues of support from the store.
- Raffle. Dorothy has sent an e-mail to Stuart Athletic Director Brian Garvey re raffle given approval is needed for fundraising on campus outside of crew season. Has not heard back.
It was decided that the Boosters would have a tent/table next to spirit wear to sell coffee/take orders for other products and grocery cards, as well as have BJ’s applications. Not sure if we can sell raffle tickets at games.
Open House at Lake Barcroft. Team has held this annual event in Sept/Oct to provide exposure for the team and connect with the community. Plans are to hold it at Beach 4 from 2pm-4pm. Bob will try to confirm date with Barcroft Assn and coaches. The group decided the first choice would be September 30 and second choice September 23.
Start date for Land Training. Coaches want to start land training in November after Marching Band ends. Start date will depend on Dance Studio availability. At this time, training is planned for 4 days a week (M, Tu, Th, F). There was discussion of having an optional Wednesday session, but no decision made.
Equipment Needs.
- Oars and shoes. Bob reported that the team needs 4 pairs of good sculling oars. He will try to sell some of the older sculling oars. Cost of the oars were estimated at between $500 (for New Concept) and $530 (Crockers) a pair. He also found a new type of boat shoe (made of crock material) that he’d like to try. Unlike the current cloth shoes, these are adjustable for varying shoe sizes. They run approximately $100/pr. The group passed a motion by unanimous vote that Bob was authorized to spend up to $3000 to purchase 4 pairs of oars and 4 pairs of shoes.
- Other Equipment needs. The group identified and discussed other needs to include a new trailer that could carry an 8 such as a 40 ft flatbed (used estimated at $3000 ). Also need a new launch or two (used launches can generally be found for $300-400). Bob will send out a notice to the Lake Barcoft Community for the need. We also need to have motors serviced and current trailer inspected.
Miss Fairfax. Bob reported and showed photos of his visit to inspect the boat, named “Miss Fairfax”, that the Stuart team raced in the Henley Regatta (London, England) in the late 1960s. Further discussion ensued as to how to use/display it to promote the current team and team spirit. Bob inquired at the Mariners museum in Hampton Roads--but they did not have the space. Looking for a venue nearby.
Student Agendas. Marilyn reported that she attempted to correct the omission of Crew from the Spring Sport list in the student agendas provided by the school failed. Vice Principal said he would try to get the correction made with the printers.
Team Admin Asst. There was some discussion about whether the team needs some type of administrative assistant to assist with paperwork required by the athletic dept as well as dealing with VASRA. It wasn’t clear if this would need to be a paid position or whether it could be done on a volunteer basis. Other ideas included asking a parent to volunteer to assit on race days to track schedules/possible changes, etc. Bob will discuss further with Coach Alex.
School Year Meetings. The group decided that the general membership meeting would be held on the 1st Wednesday of each month.
Meeting adjourned at 9:30pm.