JD Facilities Manager

PETERBOROUGH ADULT LEARNING SERVICE

CITY COLLEGE PETERBOROUGH

FACILITIES MANAGER

OVERVIEW OF THE ROLE

The role is viewed as being key in enhancing the College’s responsiveness in meeting the needs of the adults, young people, communities and key partners; and in achieving our corporate targets and quality standards.

The successful candidate will join a team of dedicated hardworking and committed staff able to work flexibly within the working week and year.

Strong inter-personal skills are required for this post as the College continues to expand quality provision and meet targets. The ability to work as part of a team and to be self-motivating is essential.

We are excited about our future and are seeking someone to share and develop our vision for adult learning.

ESSENTIAL PERSONAL QUALITIES OF THE POST HOLDER

This is a challenging post playing a key part in the continuing success, development and expansion of our customer service and provision.

The successful applicant will be a dynamic individual who is customer service focused: who has an understanding of the market in which we operate and values the opportunities available through partnership working. Our colleague will be clear-sighted, able to meet challenges head-on, with the ability to identify new opportunities and to develop those opportunities, exploiting them to the best advantage for our Service. He or she will be charismatic, with an outgoing personality, and will possess the ability to interact with people at all levels; must be pragmatic but have an eye for detail is essential. A forward thinker, with a positive “can do”, “will do” approach, together with the ability to work with, and motivate others is essential.

Closing date for receipt of applications:

Interviews will be held:

Pat Carrington, MBE

Assistant Director Skills and Employment / Principal

Cambridgeshire County Council & Peterborough City Council / City College Peterborough

Peterborough Adult Learning Service

PETERBOROUGH COLLEGE OF ADULT EDUCATION

JOB DESCRIPTION

PCC Section:Peterborough Adult Learning Service (PALS)/City College Peterborough (CCP)

Department:Facilities

Job Title:Facilities Manager

Post No:

Grade:Grade 9 – Points 30 – 34 - £26,822 - £30,153

Responsible to:Head of Service

Responsible for:Team of site officers/handyman/caretakers and contract cleaners, coffee shop supervisor and team.

JOB PURPOSE

Responsibility for the general upkeep and cleanliness of the buildings, scheduling building servicing, organise repairs and routine maintenance at Brook Street and John Mansfield Centre. Assisting the extended Day Opportunities service at out centres and any temporary venues of City College Peterborough, by providing facilities support, light maintenance and repairs at these locations, from in house Facilities team. Developing and maintaining quality and customer service, providing a good standard of facilities for our learners, tutors, staff and clients, in a clean, safe and friendly environment on our campus sites. To be the College’s Health and Safety Officer and the lead person on environmental accreditation, thus demonstrating best practice and leading on green initiatives.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Manage and lead a team of specialist staff to achieve objectives which include a minimum Grade 2 in OfSTED inspection
• Take responsibility for the Coffee Shop Team and manage the coffee shop budget
• Take responsibility for the building maintenance and repairs budget and associated buildings contracts, place works orders and monitor quality of contracted works.
• Monitor and report on the KPI’s from the contracted cleaning service at Brook Street.
• Gain best value for building/facilities projects and services through a tender process, liaise with contractors/architects and specialists throughout works projects, be the lead on all building and facilities matters.
• Manage and maintain the building and servicing contracts as required by law and legislation.
• Monitor utilities usage, reduce costs where possible and work with the green group to recycle assets and reduce consumption of consumables. Maintain green accreditation.
• Take responsibility for the College Insurance.
• Take responsibility for the Site Officer/Handyman/caretaking and cleaners team
• Take responsibility for the cleanliness, health and safety, security and general College environment; this includes other sites and at any temporary venues used by the Service.
• Act as the Health and Safety Officer for the Service/College and liaise with other staff who hold a responsibility for Health and Safety. Induct all new starters in H&S.
• Take responsibility for asset management and vehicle management, maintenance and running costs.
• Achieve any financial and other agreed objectives
• Take responsibility for the quality of the teaching environment and equipment
• Work in partnership with other support services for example, customer service and curriculum teams; to ensure that corporate targets are met and to maximise customer satisfaction.
• With the ESLT, provide key information for the Balanced Scorecard, sense check the ITM weekly and work with the group to meet the broader College objectives, such as GDPR compliance.
• Participate in maintaining the Investors in People Standard (IIP) and quality standards

GENERAL DUTIES

1. To ensure that the Service/Colleges policies with respect of Equal Opportunities are fully met.
2. To contribute to team working across the Service
3. To promote high standards of Health, Safety and Welfare, ensuring that the Service/College complies with statutory requirements.
4. To undertake other reasonable duties at the request of the Head of Service/Principal.

VARIATION CLAUSE

This is a description of the post, as it is constituted at the date shown. It is the practice of this Service/College to periodically to examine job descriptions, update them and ensure that they relate to the job performed, or to incorporate any proposed changes. The appropriate Manager, in consultation with, the post holder, will conduct this procedure.

In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible management reserves the right to make changes to your job description following consultation.

FLEXIBILITY CLAUSE

Other duties and responsibilities expressed and implied which arise from the nature and character of the post within the department (or section) mentioned above or in a comparable post in any of the Organization’s other sections or departments.

Description prepared by:Date:

Description authorized by: Date:

Pat Carrington, MBE

Assistant Director Skills and Employment / Principal

Cambridgeshire County Council & Peterborough City Council / City College Peterborough

Peterborough Adult Learning Service

City College Peterborough

PERSON SPECIFICATION

PCC Section:Peterborough Adult Learning Service (PALS)/City College Peterborough (CCP)

Department:Facilities

Job Title:Facilities Manager

Post No:

Grade:Grade 9 – Points 30 – 34 - £26,822 - £30,153

Responsible to:

Responsible to:Head of Service?

Responsible for:Team of Site Officers, Handyman/caretakers and contract cleaners,

Coffee Shop Supervisor and team.

Date: March 2018

• Administrative procedures
• Basic ICT
• Health and Safety Management
• Facilities Management
• Customer Service
• Asset management
• Vehicle/Fleet Management
• Staff recruitment
• Managing change
• Working knowledge of the Investors in the environment and green accreditation

• Adult Education
• Working knowledge of the Investors in People Standard

• Professional approach to work
• Excellent inter-personal skills – can relate confidently and productively with people of all ages, abilities and ethnic backgrounds.
• Leading and managing people

• Performance Management of Facilities teams
• Recruitment of team members

• Resource and budget management
• Organization and capable of dealing with competing demands on time
• Working to deadlines and achieving objectives
• Patient and calm under pressure
• Self-starter, able to solve problems in innovative ways.
• Pro-active team member, willing to help and support colleagues
• Writing and speaking in clear and grammatically correct English

• Working with adults/vulnerable people
• Leading and managing people
• Working to deadlines and achieving objectives
• Working in a busy and diverse and ever changing environment
• Working under pressure
• Basic ICT
• Thorough experience in the management of health and safety, customer service and administrative procedures

• Basic Educational Standard
• Level two in English and Numeracy
• Relevant NEBOSH / IOSH and COSHH qualifications
• Full First Aid certificate
• ECDL or equivalent ICT training

• Full driving license and access to a vehicle
• Willing to participate in training for professional development
• Adaptable and available to work such hours as reasonably necessary for the proper performance of duties
• Live within easy travelling distance of the work place
• Be contactable out of hours in the event of an emergency