JAYCEE FOUNDATION OF OKLAHOMA, INC.
Board of Directors Meeting
Delta Cafe
Tulsa, OK
04/19/2008
Meeting called to order by President Barbara Nickles.
Attendance: Barbara Nickles, Jim Harmon, Sissie Harmon, DeLisa Anderson, Jerre Taylor, Sheri Menendez, Glen Nickles, Cindy Empting, Rocky Taylor, John Wodarcyk, Gary McNatt, Nancy Cloud, Jack Cloud, Don Steele, Marcia Werner, Bill Werner and Peggy Rider were in attendance at the meeting.
Approval of Agenda – John Wodarcyk moved to approve agenda as printed. Don Steele seconded. Motion passed.
Approval of Minutes – Jack Cloud moved and Glen Nickles seconded to approve minutes of last meeting as printed (distributed at meeting). Motion passed.
Finance Report - Delisa Anderson, treasurer, reported that the OK Jaycees monies were moved to a CD. Jack Cloud moved and Peggy Rider seconded to accept treasurer’s report pending final audit. Motion passed.
NOTE: Net income totals do not match on the balance sheet and Profit & Loss statement.
OLD BUSINESS:
Scholarships - President Barbara Nickles reported that when the applications were received for the scholarships there were high school students as well as post-secondary students. Judges felt it was very hard to do a comparison of judging sheet and applications. Committee decided to recognize one person for high school and one person for post-secondary category.
The OK Governor’s Club will present the high school student scholarship award to Zackery Zook from WayonkaHigh School. He plans to go to NW State College in Alva, OK, majoring in Agri-business.
The Foundation will present the post-secondary student scholarship award to Jennifer Harrison. She is attending LPN school at Great PlainsTech.Center in Lawton, OK.
Discussion was held regarding the application and changes that need to be made. John moved to direct existing committee to re-write the scholarship application form and judging sheet and recommend who should receive or be considered for award. Bill Werner seconded. Motion passed. Committee will be Peggy, Cindy, John and Sheri. Report should be presented at next regular business meeting.
Reunion 2008 – Peggy reported on project progress. The reunion will be held at the LaQuinta Inn on August 8-9, 2008. Rooms are “mini-suites” and include free breakfast. Room rates are $80.00 per night.
Planned activities include a golf tournament, wine tasting (at the hotel by a local winery), tour of museum at St.GregorySchool, free time for visiting and a trip to the casino. Meeting room will be open until 10:00 on each night.
Flyer will be made to be distributed at the Jaycee Senate meeting. After that everyone will receive emails and postcards. Checking into possibility of having flyer on the website.
Still need more auction items and door prizes.
Operation Recycle - President Barbara explained further the Empty Printer Cartridges project and how those funds can help defray expenses or add monies into the scholarship project in the future. She asked that we all save our old cartridges so that we can turn them in to the recycling program for cash. Barbara is ready to send in another box of cartridges. The company is now accepting Epson and laser printer cartridges.
Audit Committee Report – John Wodarcyk reported that the committee is having some difficulty in getting some of the data they need. Some of the audit questions are concerning how the data is entered into the computer and then displayed on various reports. The final audit report is still pending. Gary McNatt moved that the Audit Committee will give a final report by the next meeting. Bill Werner seconded. Motion passed. Committee is John, Gary, Jerre Taylor, Bill Werner and Jim Harmon.
Short break taken to order dessert.
NEW BUSINESS
New Member – Claire Hart was presented as a new member. Sissie moved and Don seconded to accept Claire as our new member. Motion Passed.
Next meeting date - The next meeting will be held on Saturday, July 19, 3008 in the Oklahoma City, OK area. Place to be announced.
Adjourn – Cindy moved and Sissie seconded to adjourn the meeting. Motion passed.
Respectfully submitted,
Sheri Menendez
Secretary
Board of Directors Meeting
The Board of Directors met immediately after the meeting for a short election. Sheri Menendez moved and Jim Harmon seconded that each board member retain their same position. Motion passed.
Jim moved and John Wodarcyk seconded to adjourn meeting. Motion passed.