OFFICE OF THE PRINCIPAL
JAWAHAR NAVODAYA VIDYALAYA, 82 MILES, NALKATA, DHALAI TRIPURA
GENERAL INSTRUCTION
1. Sealed tender are invited from the registered firms by the undersigned on behalf of Navodaya Vidyalaya Samiti, R.O., Shillong for the supply of the following articles for the period of May-2016 to April- 2017 to Jawahar Navodaya Vidyalaya, 82 Miles, Nalkata, Dhalai Tripura.
Articles:
1) Mess Dry Ration [Grocery] 2) Mess Wet Ration (Vegetables) 3) Mess Non-Veg. Items 4) Mess Bakery items 5)Confectionary Items 6) Bedding Items 7) Uniform Items 8) Students & Office Stationery Items 9) Daily use items 10) Stitching of Uniforms 11) Laundry 12) Hair Cutting 13) Lab. Equipments 14) Sports Equipments.
2. The tender forms along with instruction, terms and condition will be obtained w.e.f. 11th April’2016 to 30th April’2016 upto 4.00 Pm on the payment `500/- per items by cash in the office of the Principal, JNV, 82 Miles, Dhalai Tripura on all working days from 10.00 a.m. to 4.00 p.m. If downloaded from website Rs.500/- will be added with Earnest money of concerned tender mentioned below.
3. Last date of the submission of tender form with complete documents by hand or by Post on or before dated 01.05.2016 up to 12.00 noon.
4. Late /delayed tender due to post or any reason will be totally rejected and will not be considered.
5. The tender will be opened on 02.05.2016 at 2.00 PM in the office of the Principal, JNV, 82 Miles, Dhalai Tripura in the presence of the PAC members and the bidders.
TERMS AND CONDITIONS OF THE TENDER
1. The tender shall be submitted according to the terms and conditions specified in paragraphs 2 to 17 below unless specified in otherwise in the tender form. It shall be construed that the terms and conditions stipulated hereunder have been agreed to before submission of the tender form.
2. The rate should be F.O.R. Vidyalaya and should include Excise duties, Sales Tax, VAT and any other taxes, or imposition whatever liable in respect of the supplies. The Navodaya Vidyalaya Samiti shall not pay freight/transportation etc. VAT will be deducted and deposited with the Sales Tax Deptt. Of State Government and the remaining amount will be paid to the suppliers as per the prevailing rules and the change if any thereto from time to time.
3. There should not be any overwriting, corrections in the tender form. If a figure is to be amended, it should be neatly scored out and then revised figure should be written above and the same attested with full signature and date. In the absence of the attested signature the tender is liable to be rejected. Rate for all the items given in the quotation is compulsorily to be filled by the tenderer.
4. The Navodaya Vidyalaya Samiti does not bind himself to accept the tender having the lowest rates and reserve the right to accept the tender in whole or in part in respect of all the articles mentioned in the attached statement or in respect on any one or more than one articles specified in the attached statement as he/she may decide.
5. On acceptance of the tender it will become a contract and the terms and conditions of the tender and the provisions of GFR shall bind to the contractor.
6. The Bidder should submit his/her tender form along with earnest money amounting as fixed and mentioned hereunder in the form of Bank Draft/Banker’s Cheque drawn at any branch of SBI payable at SBI, Kanchancherra (Code No: 9128) in favour of the Principal, Jawahar Navodaya Vidyalaya, Dhalai, Tripura which will be refunded in the event of rejection of the tender. The Earnest Money will be forfeited in the event of failure to comply with the contract. In the event of the tender being accepted the earnest money will be adjusted towards security deposit which shall be payable at the rate of 10% of the total amount of the articles to be procured or as fixed by the authority. If the contractor is not agreeable to pay Security Deposit the reasons therefore should be specified and the undersigned reserves the right to accept or reject the request.
7. If the contractor fails to supply the articles within the time stipulated in the letter of supply order by the undersigned, the undersigned shall be at liberty to purchase the articles from the open market or get the rest of the contract completed by any other person or firm and the difference of price, if any, shall be deducted from the earnest money/security deposit and in case any amount in excess of the earnest money/security deposit is paid by the undersigned, the contractor shall be liable to pay the amount.
8. The quantity of the articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason.
9. Prior to acceptance of the tender, the undersigned reserves the right to call for samples or demonstrations for bulk purchase and the contractor shall be liable to supply the sample or give the demonstration free of cost.
10. The rate quoted by the contractor shall be valid up to 30.04.2017. No amount of amendment in the rate during the period supply will be accepted. For the branded item, if there would be some free gift schemes, marked on the packing, the same would be liable to be supplied with the articles on free of cost also.
11. In the event of acceptance of the tender and placing of the order for purchase, the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected if the articles supplied are not according to approved samples or do not confirm to the specifications prescribed.
12. The earnest money of any supplier for the previous years will not be adjusted in this year 2016-17.
13. The amount of security deposit may be retained by the Vidyalaya for a period of Six months from the date of completion of supplies as a safeguard against any defect appearing in the articles supplied with in the period.
14. The Vidyalaya Purchase Committee reserves the right to reject or accept the tender in whole or in part for which it cannot be challenged.
15. In no case prices quoted above the MRP will be accepted.
16. Eligibility of the tenderer, who does not comply with the above conditions are liable to be rejected.
17. EARNEST MONEY:
Sl / Name of items / Earnest Money1 / Mess Dry Ration {Grocery} / 10,000/-
2 / Mess Wet Ration (Vegetables) / 10,000/-
3 / Mess Non-Veg. Items / 10,000/-
4 / Mess Bakery Items / 5,000/-
5 / Mess Confectionary Items / 5,000/-
6 / Bedding Items / 5,000/-
7 / Uniform Items (Uniform I & II) / 5,000/-
8 / Form-I Students & Form-II Office Stationery / 5,000/-
9 / Daily use items / 5,000/-
10 / Stitching of Uniforms / 3,000/-
11 / Laundry / 2,000/-
12 / Hair Cutting / 2,000/-
13 / Lab. Equipments / 8,000/-
14 / Sports Equipments / 8,000/-
The Sealed tender should invariably contain the following:-
The tender should be sent under strong sealed cover marked as TENDER FOR THE SUPPLY OF ______(Name of the article) on the top of the two envelopes.
Envelope (A) containing the following:-
(i) Current Income Tax and Professional tax clearance certificate from the competent authority.
(ii) VAT Registration certificate of the firm.
(iii) Tender form, Undertaking duly signed by the bidder in the presence of two witnesses and duly filled up quotation.
(iv) Specification and printed catalogue and other concerned literature of the equipment to be supplied.
(v) In case of authorized dealers, copy of Authorization certificate/letters from the manufacturer/supplier.
(vi) Acceptance of the Terms and Conditions duly signed by the authorized person of the firm with date.
Envelope (B) containing the following
(i) Earnest money in the form as mentioned above in Para 06 & Para 17 of Terms and conditions.
PRINCIPAL
JNV, 82 Miles
Dist-Dhalai, Tripura-799266
TENDER FORM FOR APPLICTION
(a) For official use only
(i) Dispatch No - (ii) Form No. & Date
(b) For the use of Firm
(iii) Name of firm Name of the Proprietor
(iv) Full Address of Firm
(v) Name of articles for which tender is being submitted
(vi) Amount D.D. Date / Banker’s cheque date D.D/ Banker’s cheque No /D call No
Signature of the Bidder______
Name of the Bidder______
Address ______
______
______
Mobile no______
Date: ______
(SEAL OF THE FIRM)
ACCEPTANCE OF TERMS AND CONDITIONS OF THE TENDER
1. The tender shall be submitted according to the terms and conditions specified in paragraphs 2 to 16 below unless specified in otherwise in the tender form. It shall be construed that the terms and conditions stipulated hereunder have been agreed to before submission of the tender form.
2. The rate should be F.O.R. Vidyalaya and should include Excise duties, Sales Tax, VAT and any other taxes, or imposition whatever liable in respect of the supplies. The Navodaya Vidyalaya Samiti shall not pay freight/transportation etc. VAT will be deducted and deposited with the Sales Tax Deptt. Of State Government and the remaining amount will be paid to the suppliers as per the prevailing rules and the change if any thereto from time to time.
3. There should not be any overwriting, corrections in the tender form. If a figure is to be amended, it should be neatly scored out and then revised figure should be written above and the same attested with full signature and date. In the absence of the attested signature the tender is liable to be rejected. Rate for all the items given in the quotation is compulsorily to be filled by the tenderer.
4. The Navodaya Vidyalaya Samiti does not bind himself to accept the tender having the lowest rates and reserve the right to accept the tender in whole or in part in respect of all the articles mentioned in the attached statement or in respect on any one or more than one articles specified in the attached statement as he/she may decide.
5. On acceptance of the tender it will become a contract and the terms and conditions of the tender and the provisions of GFR shall bind to the contractor.
6. The Bidder should submit his/her tender form along with earnest money amounting as fixed and mentioned hereunder in the form of bank Draft drawn at any branch of SBI payable at SBI, Kanchancherra (Code No: 9128) in favour of the Principal, Jawahar Navodaya Vidyalaya, Dhalai Tripura Tripura which will be refunded in the event of rejection of the tender. The Earnest Money will be forfeited in the event of failure to comply with the contract. In the event of the tender being accepted the earnest money will be adjusted towards security deposit which shall be payable at the rate of 10% of the total amount of the articles to be procured or as fixed by the authority. If the contractor is not agreeable to pay Security Deposit the reasons therefore should be specified and the undersigned reserves the right to accept or reject the request.
7. If the contractor fails to supply the articles within the time stipulated in the letter of supply order by the undersigned, the undersigned shall be at liberty to purchase the articles from the open market or get the rest of the contract completed by any other person or firm and the difference of price, if any, shall be deducted from the earnest money/security deposit and in case any amount in excess of the earnest money/security deposit is paid by the undersigned, the contractor shall be liable to pay the amount.
8. The quantity of the articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason.
9. Prior to acceptance of the tender, the undersigned reserves the right to call for samples or demonstrations for bulk purchase and the contractor shall be liable to supply the sample or give the demonstration free of cost.
10. The rate quoted by the contractor shall be valid up to 30.04.2017. No amount of amendment in the rate during the period supply will be accepted. For the branded item, if there would be some free gift schemes, marked on the packing, the same would be liable to be supplied with the articles on free of cost also.
11. In the event of acceptance of the tender and placing of the order for purchase, the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected if the articles supplied are not according to approved samples or do not confirm to the specifications prescribed.
12. The earnest money of any supplier for the previous years will not be adjusted in this year 2016-17.
13. The amount of security deposit may be retained by the Vidyalaya for a period of Six months from the date of completion of supplies as a safeguard against any defect appearing in the articles supplied with in the period.
14. The Vidyalaya Purchase Committee reserves the right to reject or accept the tender in whole or in part for which it cannot be challenged.
15. In no case prices quoted above the MRP will be accepted.
16. Eligibility of the tenderer, who does not comply with the above conditions are liable to be rejected.
I Mr/Ms ______Proprietor of the firmM/s______P.S.______Dist.______do hereby agree to and accept all the above terms and conditions.
Signature of the Bidder______
Name of the Tenderer______
Address ______
______
______Mobile No______
Email of the bidder______
Date: ______
UNDERTAKING BY THE FRIM/SUPPLIER