Jaotsung-I Academy Venue Booking Form

V9

JaoTsung-I Academy Venue Booking Form

Notes: / (1)Please read the “Venue Booking Handbook” before making booking reservation, and make sure you agree with the terms and conditions before list in the handbook.
(2)The booking requests submitted are not valid automatically until the bookings are approved with corresponding documentation.
(3)All the submitted information in the booking form should be congruent with the content of the actual activity, otherwise JTIA may reserve the right to terminate the activity and JTIA should not bear any compensation upon the booking, and no rental payment will be refunded. JTIA may also reserve the right to take measures on any expected consequences caused.
(4)JTIA reserves the final decision to accept or reject the application of the venue booking.
[1] Details of the Application (mandatory)
Identity： / Individual Organization
(Please attach copies of Identity proof(card)/business registration)
Details of the Application： / Part 1 [For Individual]
Name of Applicant:______Contact Number: ______
Fax: ______Email :______@______.______
Contact Address:
Part 2 [For Organization]：
Name of Organization: ______
Business Nature: NGO/Charity group# Government/Public
Organization in Culture/Art/Educational Business Organization
Others(Please note) ______
#Please submit with the copies of the proof of NGO/Charity organization
Responsible person: ______Position:______
Tel: ______Mobile:______
Fax: ______Email : ______@______.______
Contact Address:
Signature of Applicant (and chop of organization):
Date:
Venue:
* Please tick as appropriate. “” / Zone / Block / Venue / Date & Time
Middle Zone / F / Exhibition Hall / Exhibition Hall 1 (Block F Ground Floor)
Exhibition Hall 2 (Block F Upper Floor) / Date:
Time:
G / Resources Center / Block G (Upper Floor)
Activity Room (Ground Floor)
 Room 2 + 4 / Date:
Time:
I / Theatre / Block I / Date:
Time:
J
J / Lecture Hall
Activity Rooms / Block J (Upper Floor)
Block J (Ground Floor)
Room 9 Room 10 / Date:
Time:
Date:
Time:
K / Work Shop
Conference Room / Work Shop 1 Work Shop 2
Conference Room / Date:
Time:
Lower Zone / P / Gallery / Gallery Room 2 and 3 / Date:
Time:
Others / (Please Note)
[2] Details of the activity (mandatory)
Name of Activity:
Event Date and Time: / Date: Time:
Capacity: / ______Persons (Estimated number of participants)
Admission Fee of the event: / with Admission Fee, (price $):HK$______Free of Charge
Brief Description:
(Including the description and nature of the event)
*Please attach the promotional materials (if any). / [1] Objective:
[2] Content:
[3] Nature of Event:
[3] Additional Equipment#(JTIAwill depend on the availability of the supply of the equipment)
# Please mark below for additional equipment other than those in the basic equipment list, (Please refer to the “Venue Booking Handbook” for the basic equipment of each of the venues)
Items / Quantity / Date / Time / Remarks
Wifi Handheld mic
Wifi Clip mic
Wired mic
Projector
Whiteboard
Long table (1.8mx0.6m)
 Student table (1.2mx0.6m)
Foldable chairs
Kung Fu bench
Special Lighting
(Theatre only)
Others(consider case by case)
Remarks
(Fill in by JTIA)
[4]Promotion Arrangement (JTIA will arrange the promotion depends on the actual conditions, JTIA owns the ultimate right to the promotion arrangement)
Items / Suggested promotion date / Remarks 1
(Fill in by applicant) / Remarks 2
(Fill in by JTIA)
On site banner*
Pull-up banner*
leaflets
On site poster
e-newsletter
JTIA website
Others
*Please refer to the “Extra Chargeable items” of “Venue Booking Handbook”.
Remarks
(Fill in by JTIA)
Result(Fill in by JTIA)
(1) Application processed by:
Date:
Staff: / (2) Result:
Approved Rejected
Venue fee: ______
Person in charge:
Approved: ______
Date: ______
Remarks: / Remarks:

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