IvyTechCommunity College of Indiana
Rental Form #1
© Ice Miller LLP 2006 – This document may not be copied or distributed without Ice Miller LLP’s written consent.
FACILITY RENTAL AGREEMENT (COLLEGE OR NONPROFIT)
IvyTechCommunity College of Indiana•Phone: ______•Fax: ______
______
Rental Agreement Information
This agreement formed on ______is between Ivy Tech Community College of Indiana (Ivy Tech) and the person or organization
listed below as "Renter" (Renter).
Renter:
Contact Person:
Billing Address:
Phone(s):
Fax:
Email:
Payment Method:
Event Information
Event Title:
Event Location:
Date: Start Time: End Time: Estimated Attendance:
Caterer (if any):
Setup Requirements (tables, chairs, equipment, etc. –please attach map of setup):
If Multiple Dates*, please list dates or describe the recurrence pattern:
* Total agreed upon days must be equal to or less than 50
Open to (check all that apply)
□Students □Campus Community □Businesses □General Public □Other______
Purpose of Event
□Educational □Academic □Administrative □Other ______
Estimated Charges
(1) Rent (from attached fee schedule):______(2) Equipment:______(3) Catering/Food:______Total:______
Deposit (nonrefundable): ______(Please make checks payable to IvyTechCommunity College)
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© Ice Miller LLP 2006 – This document may not be copied or distributed without Ice Miller LLP’s written consent.
1. Fees
Renter agrees to pay all expenses incurred in connection with the facility rental including, but not limited to, room rental fees, equipment rental
fees, catering/food fees, special set-ups, and damages. Payment must be remitted to Ivy Tech within sixty (60) days of receipt of the invoice.
2. Prohibited Activities
This agreement is subject to the rules, regulations and statutes governing the Board of Trustees of Ivy Tech Community College of Indiana. Ivy
Tech regulations strictly prohibit the possession or use of alcohol, illegal drugs, firearms or weapons on College property. In addition, Ivy Tech
prohibits smoking on College property. Any violation of these prohibitions will constitute cause for ending the event, clearing and closing the
facility. Ivy Tech will not be financially or in any other respect liable for the execution of this right.
3. Discrimination
The Renter confirms that it does not and will not discriminate and/or segregate patrons because of race, religion, color, sex, age, national origin,
handicap, marital status or sexual orientation.
4. Rules and Regulations
Renter agrees to abide by all rules, regulations and policies of Ivy Tech and the State of Indiana. Specific information regarding Ivy Tech
Policies and Procedures can be found on the Ivy Tech website at
5. Past Due
Interest at the rate of 1.5% per month (18% APR) will be charged on the unpaid balance after the 60 day grace period. Disputed charges must
be appealed to Ivy Tech in writing before the end of the 60 day grace period. These disputed charges will not be subject to Renter's interest
charge until resolved. The remaining balance is still due before the end of the grace period. In the event that the account must be referred for
collection, Renter agrees to pay all legal and collection fees incurred by Ivy Tech.
6. Food/Catering
If food service or catering will be provided at this event, Ivy Tech has the exclusive right to provide such service or outsource to a caterer that it
selects. The Ivy Tech staff may also suggest caterers for your event; however, the Renter will be responsible for paying all catering costs in a
timely manner. All caterers must be pre-approved by Ivy Tech management and possess valid licenses for foodservice. The caterer must carry
liability insurance, including products, of $3,000,000. No alcohol may be served.
7. Force Majeure
Except as otherwise provided in other sections of this Agreement, neither Ivy Tech nor the Renter will be held liable for failure to perform,
present, or appear if such failure is caused by or due to serious illness, accident, riot, strike, acts of God, or any other legitimate conditions
beyond their control.
8. Indemnification
Renter agrees to indemnify and hold harmless Ivy Tech and its directors, officers, employees, agents or representatives from all claims and
damages arising from Renter's activities, including Renter's agents, employees, and invitees in conjunction with this event. Renter agrees to
comply with all applicable Indiana workers compensation laws and hold Ivy Tech harmless from any damages arising from injury to any worker
injured in relation to this event.
Authorization
Signatures indicate acceptance of the attached Ivy Tech Terms and Conditions.
For the Renter: For the Trustees of Ivy Tech:
Signature: Signature:
By (print name): ______By (print name): ______
Title: ______Title: ______
Date: Date:
Please sign and return all copies of this agreement and any applicable deposit to the Campus Regional Coordinator (or other
authorized representative) at the address listed on Page 1 of this Agreement. One fully executed agreement will be returned to you for
your records. Please note that the Ivy Tech facilities are not secured for this event until the Rental Agreement is fully executed and
Ivy Tech has received any applicable deposit. Please do not advertise events intended for the Ivy Tech facilities without a fully
executed agreement, unless you have received prior written permission from Ivy Tech management. We truly look forward to helping
make your event a success.