INTERNATIONAL FREIGHT AND SHIPPING INFORMATION

ITU TELECOM WORLD 2016

Contents / Sub Contents / Page
General information / 3
Freight InstructionsGuidance /
  1. Advised Documents & Shipment Arrival Dates
/ 4
  1. Consignee Instructions
/ 4
  1. Offsite Service Fees
/ 5
  1. Insurance
/ 5
  1. Pre Advice of Shipment
/ 5
  1. Documentation
/ 6
  1. Restricted Goods
/ 6
  1. Documentation for Permanent and Temporary Import
/ 7
  1. ATA Carnet
/ 8
  1. Customs Examination
/ 8
  1. Case Marking
/ 8
  1. Weight and Height Restrictions
/ 9
  1. Packing
/ 9
  1. Courier Shipments
/ 9
  1. Closure of Showfloor
/ 9
  1. Re-Export
/ 10
  1. Terms and Conditions - Insurance
/ 10
  1. Equipment, Labour, Storage Rental Fees and Onsite Freight Handling Tariffs
/ 11

Information contained in the following pages is aimed at facilitating the swift and smooth movement of shipments. Failure to comply with these instructions could result in delay, damages, fines or non-delivery. It is important that these instructions are read very carefully and complied with to ensure smooth clearance and delivery of your shipment.

GENERAL INFORMATION

Exhibition Freighting GSM is pleased to advise that we have been appointed as THEOFFICIAL FREIGHTHANDLING SERVICE CONTRACTOR for ITU TELECOM 2016.If further information is required, ShowfloorParticipants or their appointed agents should contact us at:

Exhibition Freighting G.S.M

Global House

Unit 5 Station Court

Station Approach

Borough Green

Kent

TN15 8AD. UK

Steve Turner –

Tel: +44 (0)1732 885131

FREIGHT INSTRUCTIONS/GUIDANCE

A.ADVISED DOCUMENTS & SHIPMENT ARRIVAL DATES

Sea Freight

Documents:Originals 10 working days prior to vessel arrival

Shipment:At the latest 14 working days prior to move in of show or

your intended work commencement date on-site

Seaport: Bangkok Port (PAT)

Customs Clearance: PRE-PAID

Freight: PRE-PAID

Air Freight

Documents: Copies by fax and originals attached to the AWB

Shipment: At the latest 10 working days prior to move in of show or

your intended work commencement date on-site

Airport: Suvarnabhumi International Airport (BKK Airport)

Customs Clearance: PRE-PAID

Freight: PRE-PAID

B.CONSIGNEE INSTRUCTIONS

All cargo forwarded to Thailand by either sea or air must be consigned Freight & Customs Clearance Prepaid to:

APT SHOWFREIGHT (THAILAND) LIMITED

11/24, RATCHADAPISEK ROAD, CHONGNONSEE

YANNAWA, BANGKOK 10120, THAILAND

C.OFFSITE SERVICE FEES:

International freight & customs handling fees are pre-paid.

Any consignments arriving in Thailand on a freight collect basis will be subject to an interventioncharge of 10% which will be levied on the freight cost. Payment must be made prior todelivery of goods to the show floorstand.

If you would like EF-GSM to handle your offsite services, please contact us for a negotiated package charge inclusive of onsite charges.

D.INSURANCE

We do not insure any goods unless specifically required to do so. It is the responsibility of each show floorparticipant to ensure that all goods are covered by fullycomprehensive insurance for the round-trip journey. i.e.from their premises to the venue doors,during the show periodand until return to the show floor participant’s premises.

E.PRE ADVICE OF SHIPMENT

It is essential to e-mail details of shipment prior to dispatch to us at . We will require the followinginformation:

-Name of Show floor:

-Show floor Participant:

-Estimated Date of departure:

-Estimated Date of arrivalat IMPACT

-Bill of Lading number:

-AWB No, Flight No.

-No. of pieces:

-Cubic meter / Kilos:

F.DOCUMENTATION

In order to facilitate customs clearance with minimal delay, the following documents must be arranged through your agent, or through us if you decide to organize your offsite services in this way.

Sea freight 2 original & 3 copies of Bill Of Lading

1 original & 5 copies of Invoice/Packing List

1 original & 1 copy of Insurance Certificate (if applicable)

1 original of ATA CARNET (if applicable)

Airfreight 2 original & 3 copies of Airway Bill

1 original & 5 copies of Invoice/Packing List

1 original & 1 copy of Insurance Certificate (if applicable)

1 original of ATA CARNET (if applicable)

It would be of great assistance if you could also supply where available a copy of your Descriptive Brochure covering the items as invoiced or in the case of stand fittings a picture of the completed stand.

The required documents should be forwarded by air courier to reach us not later than 14 days prior to the arrival of shipment at either Bangkok Port / Suvarnabhumi Airport.

All invoices/packing lists should be made out to:

Name of Show floor: ITU Telecom World 2016

C/O APT SHOWFREIGHT (THAILAND) LIMITED

11/24, RATCHADAPISEK ROAD, CHONGNONSEE

YANNAWA, BANGKOK 10120, THAILAND

G.RESTRICTED GOODS

  • Telecommunications Equipment

Telecommunications and radiographic equipment require documents for pre-clearance approval from the concerned authority and also require an import license.

  • Dangerous goods

Any goods of hazardous nature and/ or containing radioactive materials should be listed on the invoice and full particulars should be supplied to us to arrange suitable storage / transportation

  • Food Products:

If your shipment contains food products, please let us know. We will send you the food instructions separately.

Those documents should be sent to us by air courier service. Consignees instructions are the same as item B; however, please ensure that a pre-alert fax or mail are sent to advise us of dispatch so that we are able to monitor arrival.

H.DOCUMENTATION FOR PERMANENT AND TEMPORARY IMPORT

There are two (2) methods of importation detailed as follows:

1.)PERMANENT IMPORT

This applies to all items that will remain in Thailand whether consumed, destroyed, given away or donated, display material, stand fittings, posters etc.

There is no customs exemption for goods and as such all goods in this category will be imported duty and taxes paid, which will be debited to you by official receipt. When invoicing goods in this category please provide A REALISTIC CIF VALUE IN THAI BAHT.

We recommend that you do not ship foodstuffs or any form of beverage and suggest that you purchase your requirements locally.

2.)TEMPORARY IMPORT

This covers all items that will be exported after the showfloor. These must be covered by a Bank Guarantee.

Items imported under this method cannot be disposed of, i.e. sold, donated or destroyed, without prior permission from Customs. When invoicing goods in this category please provide A TRUE CIF VALUE IN THAI BAHT.

Your goods must be invoiced separately in either of the above categories. DO NOT mix both categories together on the same invoice.

All invoices must bear an ORIGINAL SIGNATURE and show country of origin together with method of import i.e. “The goods on this invoice are of (country of origin) and are for (temporary)/(permanent) import for the purpose of this showfloor. “

To assist, we have included a copy of our own combined Invoice/Packing List which may be reproduced as necessary, but please ensure that every copy has an original signature and is endorsed with your company stamp.

I.ATA CARNET

ATA Carnets are accepted in Thailand and show floor participants are urged to use this document as an alternative to the use of your Invoice and our Bank Guarantee, which will reduce your costs if high value items are to be shown. Please ensure however that all exhibits listed in the Carnet will be re-exported at the close of the show, as Thai Customs do not allow items to be imported into Thailand on a permanent basis if originally cleared on a Carnet. In addition to the Carnet we also require a packing list covering the items as listed in the Carnet. This will greatly assist Customs at the time of examination.

J.CUSTOMS EXAMINATION

Thai Customs are thorough in their examination. At previous shows, every case has been opened and the contents have been carefully checked against the invoice/packing list.

We would strongly recommend that at the time of preparing documentation you ensure that the invoice/packing list matches the contents of your packed cases.

Please note that Thai Customs will impose fines should undeclared or under-declared items be found. All such charges will be passed back to the show floor participants.

K.CASE MARKING

All cases and packages must be clearly marked as follows:

Name of Show floor : ITU Telecom World 2016

C/O : APT Showfreight (Thailand) Ltd

Hall No./ Stand No :

Show floor Participant/Co’s Name:

Stand Number :

Case Number :

Measurement :

Gross & Net Weight :

DO NOT MIX temporary and permanent imports together in one case as this can cause delays in clearance and examination and will incur extra charges. All cases must show import status i.e. Temporary or Permanent.

L.WEIGHT AND HEIGHT RESTRICTIONS

Due to size and weight restriction in the show floor hall, show floor participants and their appointed agents should take special note to ensure that no individual case exceeds a dimension of 2.50 x 2.50 x 2.50m and a weight of 2,000 kilos.

If it is necessary to ship cases in excess of the above, please email us immediately with full specifications and details of stand location. We will then undertake a feasibility study and advise you accordingly.

Please note that EF-GSM is unable to take any responsibility if goods are unable to be placed on the stand if the above notice has not been adhered to.

M.PACKING

All cases and packages should be constructed to withstand extensive handling and, where required, repacking. We would advise against the use of cardboard cartons and strongly recommend that bolted returnable type cases are used for main displays and exhibits.

N.COURIER SHIPMENTS

Courier companies will not be allowed to enter into the halls. Goods arriving by courier service must be delivered to the EF-GSM’soffice onsite. EF-GSM Ltd will be responsible for the reception of all courier shipments on-site. If the goods/materials fall into the category of hand-carried goods, participants can pick up their courier shipments at EF-GSM office onsite. If the goods are not hand carried,EF-GSM Ltd will deliver the goods at a charge as per the table of tariffs. EF-GSM Ltd will not be responsible for collecting disbursements from courier company’s and insist that all shipments are sent on a DDP basis.

O.CLOSURE OF SHOWFLOOR

We will return empty cases and packing material back to your stand as soon as possible after the closure of the showfloor. Where repacking is required, please ensure that a representative is present to supervise this operation and that prior to this complete return freight instructions have been given to our site personnel.

P.RE-EXPORT

Re-export after the show may take some time as the customs documentation must be completed. Please bear this in mind when planning further use of your exhibits and displays. The minimum period needed to process export customs documentation is two (2) weeks. Qualified staff from EF-GSMwill be available on the showfloor site throughout the show tenancy to advice on all matters concerning payment of duty and re-shipment.

We will be happy to answer any questions related to the Freight Forwarding and clearance of shows. If you think we could be of assistance, please do not hesitate to ask.

Q.TERMS AND CONDITIONS - INSURANCE

These shipping instructions are subject to the standard terms and conditions of trading of EF-GSM. All work is undertaken by us at Owner’s Risk and no insurance is provided by us. Every show floor participant should ensure that all shipments are covered by a fully comprehensive insurance policy from the time of dispatch from their premises until returned to their premises after the show floor or until delivery to buyer or other destination.

R.EQUIPMENT, LABOUR, STORAGE RENTAL FEES AND ONSITE FREIGHT HANDLING TARIFFS

Item/Service / Total Tariffs (CHF) / Minimum Duration / Total Tariffs (CHF)
Equipment / Forklift (with driver) / (3hr) / CHF 345
Forklift (without driver) / (3hr) / CHF 400
1.5 Tons / (3hr) / CHF 230
2.5 Tons / (3hr) / CHF 288
5 Tons / (3hr) / CHF 400
Mobile Crane (with driver) / (3hr) / CHF 800
25 Tons / (3hr) / CHF 575
35 Tons / (3hr) / CHF 670
Scissors Lift or Sky lift (with driver) / (3hr) / CHF 800
14 Meters / (3hr) / CHF 550
Jack lift or Hand lift / (3hr) / CHF 150
1.5 tons / (3hr) / CHF 280
Man Power / Labourer/ Packer / CHF 9/hr / 4 hr per order
Empty Box Storage ( per m3) / CHF 12/cbm
Move In/ Move Out (m3 or 333kg) / Move in from vehicle/truck at Challenger Loading to stand (per m3 or 333kg) / CHF 40/m3
Move out from stand to vehicle/truck at Challenger Loading / CHF 40/m3
Note:
FCL chargeable rate / Equivalent to 22.00 cubic meters per 20 ft container and 45 cubic meters per 40 ft container and 50 cubic meters per 40 ft HQ. Refer to rate for Move in and Move out.

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