ITQ Doc of Verbal Quotes

ITQ Doc of Verbal Quotes

/ Natural Resource Sector / VERBAL INVITATION TO QUOTE
Documentation of the Request
for Verbal Quotations

MINISTRY:FILE/CONTRACT #:

COST ESTIMATE:$

INSTRUCTIONAL INFORMATION
  • Provide the same information to all vendors based on the scripted details below.
  • Request vendors provide a firm, all inclusivelump sum or per unit rate (hourly, daily, etc.)that excludesGSTand any applicable PST that the contractor is required to charge the Province as a taxable transaction but includes taxes paid or payable by the contractor to a supplier during the performance of the work.
  • Confirm vendors are available during the desired timeframe.
  • If you are obtaining other quotes, advise you expect to award a contract to the lowest, qualified bidder.
  • If requested, allow vendors more time to pepare their quotesbut give them the same deadline they must respond by.
  • If possible, give selected vendors a few days notice of the proposed ITQ with a date you will be calling back.
  • Advise consulting contractors it is their responsibility to make determination & register under the Lobbyist Registration Act as needed.
  • State any permits or other approvals they may be responsible for.
  • For further information on Verbal Invitation to Quote refer to Chapter 13.2 of the Contract Management Manual

TIMEFRAME
Commencement of the work: Completion of the work:
WORK/SERVICES REQUIRED:
LOCATION OF WORK:
CONSTRAINTS, ACCESS, OR ANY OTHER CONDITIONS:
IF NEEDED, DEADLINE FOR FINAL RECEIPT OF QUOTES:
Date:Time:

ADD MORE PAGES AS REQUIRED

FILE/CONTRACT #:

CONTRACTOR #1
Date: / Time: / # called:
Company name:
Talked with:
Available during timeframe? / Yes / No
Contractor interested in project? / Yes / No / (if “no” - why?)
Quoted Price? / (indicate if it is lump sum; hourly or daily rate, or a per unit rate.)
Other details supplied by contractor:
CONTRACTOR #2
Date: / Time: / # called:
Company name:
Talked with:
Available during timeframe? / Yes / No
Contractor interested in project? / Yes / No / (if “no” - why?)
Quoted Price? / (indicate if it is lump sum; hourly or daily rate, or a per unit rate.)
Other details supplied by contractor:
CONTRACTOR #3
Date: / Time: / # called:
Company name:
Talked with:
Available during timeframe? / Yes / No
Contractor interested in project? / Yes / No / (if “no” - why?)
Quoted Price? / (indicate if it is lump sum; hourly or daily rate, or a per unit rate.)
Other details supplied by contractor:
COMMENTS:
DATE: YY-MM-DD
Ministry Representative Printed Name / Signature

NRS1363 - Verbal Invitation to QuoteCSNR Rev. August 14, 2013Page 1 of 2

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