/ Minutes of Meeting

Meeting:COMMAND TEAM

Venue: CONFERENCE ROOM A, ADMIN 1, FORCE HEADQUARTERS

Date: WEDNESDAY 30 JANUARY 2013Time: 8.00am

Attendance:
Temporary Chief Constable Mr J Parkinson
Temporary Deputy Chief Constable Mr J Akhtar
Assistant Chief Constable Mr G Dodd
Assistant Chief Constable Mr J Robins
Assistant Chief Constable Mr C Guildford (Items 1 – 6 and 9 only)
Assistant Chief Constable Mr M Milsom (Item 5 onward)
Assistant Chief Officer Mr N Brook
Temporary Assistant Chief Constable Mrs I Lee
Mr John Prentice (Item 4 only)
Mr Matt Saunders (Item 4 only)
Mrs Jayne Sykes (Item 9 only)
Mr J Bridgeman, Executive Officer
Ms Karen Sinkinson, Secretariat Support Officer
ITEM 1: APOLOGIES
Summary of Discussion:
There were no apologies.
ITEM 2: MINUTES OF THE MEETING HELD ON 17 DECEMBER2012 and 14 JANUARY 2013
Summary of Discussion:
The minutes of the meeting on 17 December 2012 were approved. The minutes of the meeting on the 14 January 2013 were approved subject to minor amendment.
ITEM 3: MATTERS ARISING FROM THE MEETING HELD ON 17 DECEMBER2012 and 14 JANUARY 2013
Summary of Discussion:
There were no matters arising.

OPEN SESSION

ITEMS FOR DECISION
ITEM 4: RIDINGS HOUSE
Summary of Discussion:
Given the subject matter of this paper it was taken in closed session.
ITEM 5: MOBILE STRATEGY
Summary of Discussion:
ACO Mr Brook introduced a paper that outlined the proposed West Yorkshire Police Mobile Strategy in the short and medium term. ACO Mr Brook drew attention to the research by the IT Department and O2 which indicated that a substantial number of all blackberrys currently issued were not being used. He explained that going forward it was felt there would be a greater move to Android devices, although at this time there were few police applications for them and that Blackberrys would be in use for the next 2 – 3 years.
ACC Mr Dodd felt that the earlier Command Team decision to reallocate blackberrys had not been fully implemented due to a shortage of resources to carry out the necessary work to effect the transfer from non-operational staff to operational staff. Also the reason why some blackberrys were not being used was because they did not have the correct applications relevant to the officer it was issued to.
Following discussion it was agreed that the proposed 10% reduction in blackberrys should progress, but that officers and staff who were having them removed be given to opportunity to make a case for their retention. Some of the savings from the 10% reduction should be recycled into piloting Android devices and Bring Your Own Devices (BYOD) so that they can be evaluated for the future. It was also felt that there should be some work done by Local Policing Support around what the end user requirement is. It was agreed that discussions should progress with a view to taking on temporary staff to ensure the reallocation of blackberrys progressed more speedily. The T/CC felt that the wider issue of mobile technology going forward needed to be discussed in more detail at a future Command Team Planning Days.
Decision/Action:
(i)The 10% reduction in blackberrys progress, but that staff be given the opportunity to make a case for their retention.
(ii)The provision of additional staff to progress reallocation is taken forward.
(iii)Work to beundertaken to clarify the end user requirement.
(iv)Future discussion at Command Team Planning Days
Action by:
(i)ACO Mr Brook.
(ii)ACO Mr Brook and ACC Mr Robins.
(iii)ACC Mr Dodd and Local Policing Support.
(iv)ACO Mr Brook.
By When:
(i)With immediate effect.
(ii)With immediate effect.
(iii)With immediate effect.
(iv)Future Command Team Planning Day.
ITEM 6: STOP AND SEARCH
Summary of Discussion:
ACC Mr Dodd briefly introduced a paper which outlined the current issues in relation to the recording of Stop and Search. It was pointed out that this was a very topical issue and that the force was due to undergo a HMIC Inspection in early February. ACC Mr Dodd explained that research had been conducted on how other forces recorded Stop and Search and highlighted how GMP use Airwave to complete the task.
The paper was not seeking a Command Team decision at this point in time, but was asking that approval be given to taking forward a scoping exercise to explore the advantages/disadvantages and associated costs and savings of alternative methods of recording Stop and Search.
Decision/Action:
That a scoping exercise be taken forward.
Action by:
ACC Mr Dodd.
By When:
With immediate effect.
ITEM 7: POLICE USE AND MANAGEMENT OF BAIL
Summary of Discussion:
ACC Mr Dodd presented a paper which sought approval of Command Team to implement a formalised policy to effectively manage bail across West Yorkshire Police. He explained how there was currently a lot a bureaucracy in the system and the policy sought to reduce this by making full use of the available bail legislation, which would also safeguard victims and witnesses and manage suspects more effectively.
The paper was discussed that there was agreement that there was a need to manage down bureaucracy. The T/CC Mr Parkinson asked that an Impact Equality Assessment be undertaken on the new policy and that Legal Services be asked to provide legal advice given the complexity of the legislation. ACC Mr Dodd outlined how once the policy had been agreed there would be a full communication strategy to ensure all staff were aware of the changes.
Decision/Action:
The draft policy was agreed subject to an Equality Impact Assessment being conducted and clearance from Legal Services.
Action by:
ACC Mr Dodd.
By When:
With immediate effect.
ITEM 8: SPENDING PRESSURES 4
Summary of Discussion:
Due to the shortage of time ACO Mr Brook undertook to bring the paper to a morning meeting for discussion/decision.
(Post meeting note: This paper to be discussed at the Command Team meeting on 11 February 2013)
ITEM 9: POLICE AND CRIME PLAN – POSSIBLE INDICATORS
Summary of Discussion:
T/DCC Mr Akhtar introduced a paper which outlined the potential indicators for the Police and Crime Plan being proposed by the PCC. T/DCC Mr Akhtar explained that some early discussion had taken place at the Police and Crime Plan Working Group and the list had been provided to the Force as a part of the consultation process. Mrs Sykes explained that some early bi-lateral discussions that already taken place with OPCC staff and that this had indicated that it was not their intention to set targets against all the indicators chosen. The PCC would be considering the indicators and targets at a meeting with his staff on 4 February so that proposals could be taken to the next Working Group meeting on 19 February.
ACC Mr Dodd felt that there was an opportunity to include partner contributions into the overall outcomes and therefore the indicators and any resulting targets should not solely focus on force performance. T/CC Mr Parkinson thanked T/DCC Mr Akhtar and Mrs Sykes for bringing this paper to the Command Team for early discussion and that any indicators should fit within the Commissioner’s Outcome Framework. He asked that Members, in particular ACC Mr Dodd and Local Policing Support, to provide feedback to Mrs Sykes by Friday 2 February.
Action:
Chief Officers to provide feedback on the indicators to Mrs Sykes.
Action by:
All Chief Officers
By When:
Friday 2 February
STANDING ITEMS
ITEM 10: FUTURE AGENDA ITEMS
Summary of Discussion:
The future Agenda items were reviewed and agreed
ITEMS FOR DISCUSSION
ITEM 11: BUDGET MONITORING
Summary of Discussion:
Although no time for a discussion the position in respect of the Budget was noted.
ITEM 12: HMIC AUDIT – ‘REDUCED SPENDING MAINTAINING SERVICE’
Summary of Discussion:
ACO Mr Brook briefly outlined the content of the report. He explained that it was felt that West Yorkshire Police already utilise all the areas of compliance identified in the original HMIC report and subsequent work had improved many of these areas. It was considered that the Force will score well in the forthcoming follow up inspection.
ITEM 13: ANY OTHER BUSINESS
Summary of Discussion:
There was no other business.
DATE OF NEXT MEETING
Summary of Discussion:
The next Command Team meeting will be held on Monday11 February 2013in Conference Room A, Admin 1 commencing at 12.00pm.

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