FEBRUARY 5, 2018
The regular Council meeting was held at the M.S. Bailey Center at 6:00 PM with Mayor Bob McLean presiding with Councilmembers Cook, Jenkins, Kuykendall, Neal, Roth, and Young. The City Manager and the City Attorney were present. News media present were Larry Franklin from the Clinton Chronicle, Judith Brown from the Laurens Advertiser, and Randy Stephens from WLBG. Notice was mailed and emailed to all local news media on January 30, 2018.
INVOCATIONThe invocation was given by Reverend Kenny Moore from Davidson Street Baptist Church.
PLEDGE ALLEGIANCEMayor McLean asked Council and the audience to stand and recite the Pledge of Allegiance.
MINUTESMayor McLean asked Council to approve the minutes from January 8. Councilmember Kuykendall stated that the minutes should be amended to include Mr. Jimmy Heaton as the winner in Ward 5 of the Christmas decorations contest and Mr. Willie Prickett as the winner in Ward 4. Motion was made by Councilmember Young to approve the January 8, 2018 minutes along with the amendment and seconded by Councilmember Cook. The vote was unanimous.
CITIZENS ADDRESSMayor McLean recognized Ms. Chelsea Brown. Ms. Brown stated that she COUNCIL lived at 1603 S Bell Street and she was before Council concerning the latest power outage. Ms. Brown stated that she reached out to Ms. CHELSEA BROWN Noemi Sharrett, Utility Billing Supervisor, concerning the power outage UTILITY and she was not helpful. Ms. Brown stated that she is not from Clinton and did not have any family she could call for help during the power outage. Ms. Brown stated that she did not like Ms. Sharrett’s commits and attitude.
SANDY CRUICKSHANKSMayor McLean recognized Mr. Sandy Cruickshanks. Mr. Cruickshanks
PINE ST PARKstated that he received information about the Pine Street Park and the WATER LINE Boy Scout Hut renovations and improvements.Mr. Cruickshanks stated that he has been undergoing some improvements on his office and cannot move forward because the water pressure from the City is low. Mr. Cruickshanks stated that he could not finish his improvements until the City replaces the water line. Mr. Cruickshanks asked if the City could move forward and replace the water line.
CITY MANAGER REPORTMayor McLean recognized Mr. Cannon, City Manager. Mr. Cannon stated RESOLUTIONS that the first item on the agenda is approval of the Resolutions for
AMERICAN HEARTFebruary as American Heart Association Month, February as Black History BLACK HISTORY Month, February as Children’s Dental Health Month, and February as DENTAL HEALTH Cities Mean Business Month. Motion was made by Councilmember
CITIES MEAN BUSINESSKuykendall to approve the Resolutions and seconded by Councilmember Young. The vote was unanimous.
PURCHASEMr. Cannon stated that the next item on the agenda is the purchase of WATER TREATMENT water treatment chemicals for the next twelve months. Mr. Cannon CHEMICALS stated that the City solicited bids and Council has before them the results of the bids. Motion was made by Councilmember Cook to approve the bids for water treatment chemicals for the next twelve months and seconded by Councilmember Neal. The vote was unanimous.
PURCHASEMayor McLean stated that the next item on the agenda is to authorize RAM 4500 CAB the City Manager to purchase a RAM 4500 Regular Cab with a service body from Cooper Motor Company for $71,148.
Mayor McLean stated that the City solicited bids and received two bids with Cooper Motor Company being the lowest bid. Motion was made by Councilmember Young to purchase the RAM 4500 Cab from Cooper Motor Company for a cost not to exceed $71,148 and seconded by Councilmember Neal. The vote was unanimous. Councilmember Kuykendall recused himself from voting due to being employed by Cooper Motor Company.
AMERICAN LEGIONMayor McLean stated that the next item on the agenda is Council giving BUILDING City staff direction on how to proceed with the American Legion renovation. Mr. Cannon stated that Council has before them the Police Report of the incident at the American Legion Hut on January 28, 2017. Mr. Cannon stated that he would like to delay the discussion about renovating the building until he has an opportunity to look the building over. Mr. Cannon stated that he would like for Council to authorize the City Attorney to try and collect funds from the damages. Mayor McLean stated that the damages cost approximately $225,000. Ms. Greer, Administrative Assistant, stated that the price includesnot only to repair the damages but to remodel the building. Mayor McLean stated that he would like for Council to look over the building. Councilmember Jenkins asked if the person who rented the building paid a deposit. Ms. Greer stated the person did pay a deposit but they did not get it back. Councilmember Jenkins asked if the report would outline the damages the person is responsible for and Ms. Greer stated the Police Report lists the damages. Councilmember Jenkins asked if City staff wanted Council to determine what type of action to take against the person who caused the damages. Mr. Cannon stated that he wanted Council to authorize the City Attorney to start proceedings to collect funds for the damages to the building. Ms. Greer stated that the building also requires renovations in order for the City to continue to use the building. Councilmember Roth asked if City staff had an estimate on the damages and Ms. Greer stated no. Mayor McLean asked if the City requires an Officer to be on duty. Ms. Greer stated that it is required for the person renting the building to pay for an Officer if alcohol is being served. Ms. Greer stated that these damages were done during a reunion and they were not required to pay for an Officer. Councilmember Kuykendall asked if the building has been rented since the incident and Ms. Greer stated no. Councilmember Roth asked if the person who rented the building has made any attempt to make restitution and Ms. Greer stated no. Mayor McLean asked if the person who was shooting was arrested and Ms. Greer stated that she did not know. After some discussion Council decided to table the discussion on the American Legion Hut until Council and City staff could visit the building and review the renovation recommendations and the City Attorney would also move forward on trying to recoup the cost of the damages. Mayor McLean stated that a motion was never made just Council referring the matter back to City staff.
RESOLUTIONMayor McLean stated that the next item on the agenda is the
APPOINTMENTappointment to the Board of Directors to the Piedmont Municipal Power PMPA BOARD Agency (PMPA). Mayor McLean stated that a Councilmember has requested to appoint Mr. Cannon as an alternate to the PMPA Board of Directors effective February 5, 2018. Motion was made by Councilmember Cook to approve the Resolution appointing Mr. Cannon as the Alternate Director to the PMPA Board of Directors and seconded by Councilmember Young. The vote was unanimous.
CITY MANAGER’SMr. Cannon stated that it takes a lot of time and paperwork to generate REPORT an agenda, reports, and minutes. Mr. Cannon stated that the City of AGENDA PRO Wildwood (previous employer) purchased the Agenda Pro software and it SOFTWARE works well. Mr. Cannon stated that the software allows each department to prepare information for the agenda. Mr. Cannon stated that Council’s packet included a monthly financial report so Council could see how the funds are being spent. Mr. Cannon stated that the Agenda Pro software would be able to insert the information into the agenda. Mr. Cannon asked Ms. Greer to give a presentation on the software. Ms. Greer stated that the Agenda Pro would assist City staff in building the agenda and minutes from the Council meetings as well as minutes from other committees. Ms. Greer stated that currently each department submits information for the agenda to her and she puts the requests together and gives it to the City Manager to approve. Ms. Greer stated that the Agenda Pro allows all of these steps to be done on line. Ms. Greer stated that a department may make a request to be added to the agenda and once the request is approved then Agenda Pro enters the request and information into the agenda packet. Ms. Greer stated that the format of the agenda packet would not change. Ms. Greer stated that the program is fully searchable and City Staff, Council, and the public may search the program for information. Ms. Greer stated that the software would allow City staff to import past agendas as well as Council minutes into the program.Ms. Greer stated that currently the agendas and minutes are not easily accessible but the Agenda Pro would allow someone to just put in the Council meeting date and all the information would pop up. Ms. Greer stated that Agenda Pro helps the City to be more transparent to the public. Ms. Greer stated that someone could type in the American Legion Hut and see all of the discussions Council had about that particular matter. Ms. Greer stated that Council could use an app on their phones to access Agenda Pro for information. Mayor McLean asked if the program would include the financial statements and Mr. Cannon stated yes. Councilmember Roth asked if City staff would produce hard copies of the agenda and Ms. Greer stated that she would be able to produce a digital copy or a hard copy. Councilmember Roth asked if the public could change the agenda once it goes on the internet and Mr. Cannon stated no. Mr. Cannon stated that he would have final approval on what goes into the agenda packets. Mr. Cannon stated that the annual cost for the program is $6,000. Councilmember Kuykendall asked how soon City staff would have this program in place and Ms. Greer stated about twelve weeks. Councilmember Roth asked if the program would show who made a change to the Council minutes and Ms. Greer stated yes.
RECREATION PROJECTMr. Cannon stated that the next item concerns the Recreation Project. Mr. Cannon stated that even though the City already has plans for the Recreation Project he would like to call the Recreation Committee back together. Mr. Cannon stated that he would like to hold a workshop and go over the Recreation Plans and start moving forward with the project and create a Master Plan.
EXECUTIVE SESSIONMotion was made by Councilmember Young to go into executive session to discuss one contractual matter relating to the Office of the City Manager and one contractual matter relating to an existing easement on City owned property and return to open session on the call of the chair and seconded by Councilmember Neal. The vote was unanimous.
OPEN SESSIONMayor McLean declared Council back in open session. Mayor McLean stated that two contractual matters were discussed and no action was taken.
CITY MANAGERCouncilmember Roth made a motion to change the terms of the City
CAR ALLOWANCEManager’s contract and give the City Manager a $500 per month car allowance in which the City Manager would assume responsibility for a car to be effectiveFebruary 5, 2018 and seconded by Councilmember Neal. The vote was unanimous.
COUNCILMEMBER Councilmember Jenkins stated that she has received some complaints REPORT concerning the Marth Dendy School property. Councilmember Jenkins stated that the gate to the pool has been left open and there is water standing in the pool. Councilmember Jenkins asked Public Safety to check more often on the building and the pool. Councilmember Jenkins stated that a person or a small child could go through the open gate and fall into the pool. Councilmember Jenkins stated that she is aware that the City does not own the pool but the City should be mindful of the property.
Councilmember Kuykendall asked City staff to keep the public informed about the construction work on South Broad.
Councilmember Neal reminded everyone that it is flu season and to take precautions.
Councilmember Roth stated that Mr. Cannon has been doing a good job but just needed to learn how to pronounce Clinton.
MAYOR’S REPORTMayor McLean stated that the next Council meeting will be March 5, 2018 at 6:00 PM at the M.S. Bailey Center. Mayor McLean stated that he liked the new financial report included in the agenda packet.
ADJOURNWith there being no further business before Council motion was made by Councilmember Jenkins to adjourn and seconded by Councilmember Neal. The vote was unanimous.
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CITY CLERK
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MAYOR