INVITATION TO BID
1. Military College of Signals )MCS), a constituent college of National University of Sciences and Technology (NUST) invites sealed bids from the original manufactures/ authorized distributors/ suppliers/ Contractors registered with Income Tax and Sales tax Departments for supply of workstation controllers, computers and lab equipment.
2. Bidding Documents containing the detailed terms & conditions, method of procurement, procedure of submission of bids, bid security, bid validity, opening of bid, evaluation criteria, clarification/ rejection of bids, performance/ guarantee etc are available for the interested bidders at Military College of Signals, Humayun Road Lalkurti Rawalpindi from 0830 hrs to 1500 hrs. Price of the bidding documents is Rs.200/-(Non-refundable) in the form of cheque/ bank draft in favour of Military College of Signals. Bidding documents can also be downloaded from http://www.nust.edu.pk/INSTITUTIONS/Colleges/MCS/News/Pages/tender103.aspx free of cost.
3. The bids, prepared in accordance with the instructions in the bidding documents, must reach President Central Purchase Committee, MCS on or before 24 Jan 2018 at 1230 hrs. Bids will be opened the same day at 1300 hrs. This advertisement is also available on PPRA website at www.ppra.org.pk
Organization Name / Military College of Signals a campus of National University of Sciences and technology.Address / President Local Purchase Committee, Military College of Signals, Humayon Road Rawalpindi
City / Rawalpindi
Tel No. / 0321 4211880
Fax No. / 051 9272097
Receipt No / -
Tender No / NUST/LPC-2018/TD-103
Description / Lab Items
Remarks / For detail please see attached file
Advertisement Date
Closing Date / 24 Jan 2018
Closing Time / 1230 hours
Opening Time / 1300 hours
Tender Documents / Attached
Estimated Cost
Tender Nature / National
Earnest Money / Comdt MCS
Bid Validity / 90 days extendable to 120 days
Bidding/Tender Document Cost / Free download from above link or can be procured the same from MCS at the rate of Rs: 200/-
Remarks / For detail please see attached tender Document
TD-103
TENDER DOCUMENTS
MILITARY COLLEGE OF SIGNALS RAWALPINDI
MCS/LPC-2018/TD-103
GENERAL TERMS AND CONDITIONS
1. The tender document can be purchased from Military College of Signals at the cost of Rs: 200/ or can be downloaded from the MCS, NUST or PPRA website free of cost.
2. The bids shall be submitted in a sealed package that the contents are fully enclosed and cannot be known until duly opened.
3. The bid should be addressed to President Local Purchase Committee, Military College of Signals, Humayon Road, Rawalpindi. The sealed bid must reach the President LPC before 1230 hours on 24 Jan 2018. Technical bid opened at 1300 hours on 24 Jan 2018 and financial bids will be opened at 1300 hours on 26 Jan 2017. No bid will be accepted after the given time at the given place.
4. All bids will be opened publicly in the presence of bidders or their representative who may choose to be present at given time and date. The representative of the bidders must be in possession of legitimate authority letter.
5. Lab Items. Single stage–two envelope procedure will be followed for (Lab Items only) as following:
a. The bid shall comprise a single package containing two separate envelopes (the financial proposal and the technical proposal).
b. The envelopes shall be marked as “Financial Proposal” and Technical Proposal” in bold and legible letters to avoid confusion,
c. Initially only the envelope marked “Technical Proposal” shall be opened.
d. MCS will evaluate the technical proposal as attached with this document, without reference to the price and reject any proposal which does not conform to the specified requirements.
e. During the technical evaluation no amendments in the technical proposal shall be permitted.
f. Financial Proposal will be opened for technically qualified bids publically.
6. The bid must be unconditional and complete in all respects and be submitted in a file/folder/bound form with all the sheets/ documents secured properly. Bid not fulfilling the conditions will be rejected.
7. All items should be according to the specifications (attached as annexure-A).
8. All quoted prices will be firm, final and in Pak Rupees.
9. No bidder will be allowed to alter or modify his bid after the bids have been opened. However the Military College of Signals may seek and accept clarification to the bid that does not change the substance of bid.
10. The quoted prices should be inclusive of IT & GST/ Govt taxes, where applicable. The lowest evaluated bid will be considered for each section separately. Income Tax will be deducted from the payment of the contractor as per prescribed rule.
11. Earnest money equal to 2% in the form of a pay order/bank draft made in the name of “Commandant Military College of Signals, Rawalpindi” should be included with the financial offer along with tender submitted. Insufficient/ incorrect amount may result in the cancellation of Tender.
12. There should be no cutting, crossing, rubbing or overwriting in the quotation.
13. The validity period of quotations must be indicated and should be 90 days extendable to 120 days from the date of opening of tender, in case of need arises.
14. Samples of the quoted items are required to be produced on demand.
15. Rates of items (serial) will be evaluated/ compared as separate entity.
16. The bidder should indicate the warranty period of all the items.
17. The minimum requirement for guarantee period is three years from authorized manufacturer/ OEM dealer in Pakistan.
18. Technical specifications/ performance characteristics and guarantee/ warranty of all items will be listed and Brochures/ Leaflets describing the equipment will also be provided along with the bidding documents.
19. Unit price for all Items must be mentioned in the bid in accordance with the specifications attached with this document. Any variations to this must be reflected and underlined for ease in scrutiny. Any query regarding any item specification should be clarified from the authority before signing the agreement.
20. The College reserves the right to increase or decrease the quantities or totally drop certain items and award tender in full, in parts or in sections.
21. Those submitting tenders may be present at the time of opening of tenders. However, this will not confer any right on term in respect of consideration, acceptance or otherwise of those tenders.
22. MCS may reject all bids or proposals at any time prior to the acceptance of a bid proposal.
23. The bidder with the lowest evaluated bid, if not in conflict with any other law, rules, regulation or policy of the Federal Government, will be awarded the procurement contract, within or extended period of bid validity.
24. A formal agreement on Stamped Paper will be executed between the President Central Procurement Committee and the supplier to whom the contract will be awarded, before the supply. Agreement format is attached as Annexure D.
25. Successful bidder will furnish ten percent performance guarantee for a period of three years.
26. Tendering firms will be required to provide the samples of selected items, which will be approved by the user prior to award of tenders.
27. The equipment/ stores/ accessories/ tools are to be delivered within 03 months from the date of signing of contract. If delivery period is extended, the supplier shall arrange the extension of Bank Guarantee within 30 days after the original delivery period to keep its validity after acceptance of stores. A fine at the rate of 1% will be imposed for 1st 10 days and 10% for subsequent 7 days after which order may be cancelled and second lowest bidder shall be asked to provide the equipment on his risk and cost and deposited earnest money will be confiscated.
28. Military College of Signals will neither issue any letter for clearance of items being tendered nor will be responsible for their clearance in any way whatsoever. Delivery of items till MCS will be solely contractor’s responsibility.
29. No payment will be made in advance. All the payments will be made after users’ acceptance certificate/ issue of Certified Receipt Voucher (CRV).
30. Following will be mandatory requirement for the award of tender:
a. The firm should be Income tax and GST registered
b. The firm should be on Active tax Payer list.
31. Following information must be included about the firms participating in tender:-
a. Authorized dealership. (In case of branded equipment).
b. National Tax No.
c. GST Registration No.
d. Complete Postal Address.
e. Telephone, Fax, E-Mail and web address if available.
f. Company profile/references in Pakistan (relevant to this offer only).
32. Schedule For Submission and Tender Opening
a. Sale of Tender documents: At 0830 to 1300 hrs wef 01 Jan 2018
b. Document Cost (Non-refundable): Free of cost can be download from PPRA, NUST or MCS web site or can be purchased @ Rs. 200/- from MCS
c. Date/Time of submission: Till 1230 Hours on 24 Jan 2018
d. Opening of Tender : At 1300 Hours on 24 Jan 2018
i. Tech bid of Lab Items
e. Financial bid will be opened at 1300 hours on 26 Jan 2018.
33. Tender format is attached as Annexure A and equipment specifications are attached as Annexure B.
34. Certificate of conformity (COC)from OEM is required to be enclosed with the bid.
35. Please follow Instructions and format for preparing the tender bids.
36. Submitted tenders will be evaluated as per evaluation criteria attached as Annexure C for category one. The bid not qualifying the tech specification or consisting of non-compatible items will be disqualified
37. A subtotal of category-I should be indicated and for category-II subtotal of each serial be mentioned. The bids will be evaluated for category-I and for each serial in category-II.
38. Check list has been attached as Annexure E.
39. In case of any conflict/ ambiguity PPRA Procurement Code will prevail.
40. Efforts will be made to mutually settle any ambiguity or dispute between contractor and MCS with mutual consent, however final decision will lie with Commandant MCS.
41. Procuring agency has the right to blacklist the firm in case of fake information or late delivery.
Lieutenant Colonel
President Local Purchase Committee
Tele Mil: 8006-33051,
03214211880
051-5563725
Fax:051-9271502
E Mail:
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FORMAT FOR TENDERING
S/No / Items / Qty / Unit Price / Total Price1
2
3
Total Rs.
17% GST(If applicable)
Grand Total
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MCS/NUST TENDER DOCUMENTS
LPC-2018/TD-103
Category-I
Sr. / Equipment Description / Quantity1 / Lab Items:-
a. Heat Kit Zenith Educational System
b. LCR Meter
c. Digital Millimeters (DMM)
d. Training Bread Board
e. QK202.8051/AVR Study Board (QUADRI Kits)
f. Antenna Measurement and Training System
g. Voltage Stabilizer for VNA and Spectrum Analyzer Matsu age SVC-500N
h. UPS 6 KVA (Online Branded)
i. Network Switches SG-200-26 Port Gigabit
j. Network Switches SG-300-28 Port Gigabit
k. Wireless Router AC 1200 / 10
02
25
10
05
05
02
01
08
01
04
Category-II
2 / Software Items:
a. Lab View Software (Req for Digital Signal Processing)
b. Access Data Forensic Toolkit (FTK) Professional (Discount on Academic Version) (Req in Computer Forensic and OS and File system Forensics”
c. Origin Software (Req for Analytical Data)
d. HFSS Latest Software (Req for Antenna and Wave Propagation)
e. CST Latest Version (Req for Microwave Related Projects)
Repair/ Maintenance Items:
a. RF Cables/ Probes (Special Cables with capacity of supporting high range frequencies)
b. Analog & Digital Training (Showing Voltage Reading Problem)
System M21-7000
c. Digital Multimeter GDM-8245
d. Top-Max Universal Programmer (Not Reading ICs)
e. Oscilloscope Probes (Req as maintaining for existing equipment)
f. Gear Assembly Printer HP 1320
g. Heater Assembly Printer HP 3015
h. PIN Diodes FETs BJTs
i. Toner for Printer Printer HP LaserJet Pro200
j. USB Mouse
k. Batteries for UPS 64 Batteries 12V- 5Ah (3x Banks)
l. Function Generator Probes / 01
01
01
01
01
03
09
01
01
30
01
01
10
01
30
04Bank
05
Sr. / Equipment Description / Quantity
3 / Repair/ Maintenance Items:
m. Cramping Tools
n. RJ 45 Connectors
o. Toners for Printer Printer HP Pro 400 (80A) & 2015 (53A)
p. Toners for Printer Printer HP 2420 (11A)
q. Toners for Printer Printer HP 1005 (35A)
r. Toners for Printer Printer HP 3015 (12A)
s. Toners for Printer Printer HP Pro 400 (80A)
t. Toners for Printer Printer HP 1102 (85A)
u. Toners for Printer Printer HP 1320 (49A)
v. Toners for Printer Printer HP 2055 (05A)
w. HDMI Cable 15m
x. Batteries for UPS 72 Btys 12V- 7.2Ah
y. ICs 2206 CP
z. NPN 414
aa. 2 MH Inductor
bb. 22uf, 10uf, 100uf, 0.0015uf, 0.1uf, 0.001uf, 100uf, 0.01uf, 470pf, 100pf, 0.02uf, 0.2uf
cc. 100k OHM, 47k OHM, 4.7k OHM, 150 OHM, 10k OHM, 2.7k OHM, 1.2k OHM, 1k OHM, 5.1M OHM, 30k OHM, 51OHM
dd. 100k OHM, 50k OHM, 10k OHM, 150k OHM, 200k OHM
ee. IN4149
ff. Soldering Iron and Solder / 01
02 Box
02
01
01
01
01
02
02
02
01
04Bank
100
100
100
300
500
30
300
15
Sr. / Equipment Description / Quantity
4 / Repair/ Maintenance Items:
gg. Wire Cutter & Striper
hh. 100x Resisters all values, 100x LEDs, 100x 7 segment display (1 Digit), 100x 30pf Cap, 100x 11.0592MHZ Crystal Oscillator
ii. AT89C51 and AT89S51 Microcontroller
jj. 2 Imput NAND Gate IC 7400
kk. 2 Imput NOR Gate IC 7402
ll. 2 Imput NOT Gate IC 7404
mm. 2 Imput AND Gate IC 7408
nn. 2 Imput OR Gate IC 7432
oo. 2 Imput XOR Gate IC 7486
pp. 3 Imput NAND Gate IC 7410
qq. 3 Imput AND Gate IC 7411
rr. BCD to Seven Segment Decoder (IC-9368)
ss. 74153 Dual 4 Line to 1 MUX
tt. 7427 Triple 3 Input NOR Gate
uu. 74154- 4 to 16 Line Decoder
vv. 74139- 2x4 Decoder
ww. 3 to 2 Pin Power Switch Converter
xx. Soldering Stations (Soldering Iron+ Stands+ Soldering Wire+ Paste)
yy. Screw Driver Complete Tool Kit
zz. Wire Cutter and Stripper
aaa. VGA Cable for Multimedia Projector (20 Mtr Long)
bbb. HDMI to VGA Converter / 15
100
100
200
200
200
200
200
200
200
200
200
200
200
200
200
200
15
15
01
15
01
Sr. / Equipment Description / Quantity
5 / Repair/ Maintenance Items:
ccc. Soldering Wire 100 Gram
ddd. Connector SMA BNC
eee. Computer Mouse USB
fff. Computer Keyboard
ggg. VGA to HDMI Converters
hhh. VGA Cable for Multimedia Projector 25 Mtr
iii. Cat 6 UTP Network Cable (1000 ft Roll)
jjj. Cat 6 Female I/O Jack
kkk. Rj 45 (100x Connector Box)
lll. Face Plate with Back Box
mmm. Small Cable Tie (Packets)
nnn. Large Cable Tie (Packets)
ooo. Cable Roll (7/29)
ppp. 3 Pin Extension (3x Sockets) without cable
qqq. Power Plug
rrr. Light Plug
sss. 3 Pin Light Shoe
ttt. 3 Pin Power Shoe
uuu. Duct 60’x60’ Length
vvv. Duct 40’x40’ Length / 01
24
20
20
08
08
08
150
06
60
08
08
02
20
12
12
12
12
08
12
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