INVITATION FOR THE SUBMISSION OF QUOTATIONS FOR THE SUPPLY OF INTERACTIVE (LED) FLAT PANEL DISPLAY.

CS/SCM/R15-16/06

  1. BACKGROUND INFORMATION

1.1.The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

  1. PURPOSE

2.1.The purpose of this Request for Question (RFQ) is to solicit quotations from reputable service providers for the Provision and Supply of LCD Screens for the Phase 2 of the ICT or e-Learning project of GDE.

3.SPECIFICATIONS

INTERACTIVE (LED) FLAT PANEL DISPLAY
DESCRIPTION / MINIMUM SPECIFICATION

Display

/ •At a minimum, must be available with a65-inchscreen size(diagonal)
  • Dimensions (WxDXH) 175.8cm x 126.1cm x 30.3cm
  • Must feature Silk Touch Technology, a low-friction touchsurface
  • Must include an anti-glarecoating
  • Must feature 4K (ultra-high-definition(UHD))resolution
  • Must weigh no more than 135 lb. 6 oz. (61.4kg)
  • Must have a Screen Resolution of 3840 x 2160 at 30Hz
  • Brightness of 280-360 cd/m2
  • Pixel Pitch 0.372mm
  • Noise Level 35dBA
  • Contrast ration of 1400:1
  • Connectors USB 2.0 Tybe B, HDMI in Stereo 3.5mm out, AC power inlet
  • Display Power Supply of 100V to 240V AC, 50Hz to 60Hz
  • Display Power Consumption (Typical/ Max) 175W – 253W
  • Display Power Consumption (Standby) 38W
  • Open Pluggable Standardization (OPS) for imbedded computer channel Slot/ Envelope
  • *OPS slot/ envelope Power output 61W, 3Amp, 19V
  • Includes VESA standard Wall mount bracket, 400mm x 400mm
  • Quick set-up and maintenance guide, HDMI cable, Power Cable, USB cable

Interactivity / Touch / •Must support simultaneous pen and fingertouchinteraction
•Must support multitouch-enabled gestures(Windows7, Windows 8 and Mac OS X 10.7, 10.8 and10.9operatingsystems)
  • Must support up to four (4) simultaneoustouches(Windows 7, Windows 8 and Mac OS X 10.7,10.8and 10.9 operatingsystems)
  • Must enable at least two (2) users tointeractsimultaneously without having to switch toamultiusermode
  • Must support at least two (2) users performingtaskssimultaneously. Each user must have full accesstoall tools andmenus.
  • Must facilitate Object awareness or auto-input recognition, whereuserscan pick up a pen and write with it,controlapplications with a finger and erase with a palm,allwithout having to return the pen to the pentray
  • Must enable users to interact with, moveandmanipulate digital ink as if it were an object,whenused with compatiblesoftware
  • Must have Pen IQ which enables at least two (2) users to writeindifferent colored digital ink,simultaneously
  • Must offer optical interactive technology featuringatleast fourcameras
  • Must have Gesture feature that provide multiple options for differentsizederaser inputs including the palm of a hand, back ofapen or softwareicon

Pens and PenTray /
  • Must include at least two (2)pens
  • Must be able to assign different ink appearancestoeachpen
  • Interactive flat panel must be able to operate withorwithout thepens
  • Pens must magnetically attach to the includedpentray Interactive flat panel must feature a pen tray thatcandetect when a pen is lifted from thetray
  • Speaker volume and input selection mustbecontrollable from the pen tray withoutrequiringaccess to the back of the panel or the use ofaremote control

Audiocomponents

/
  • Must include at least two 10-wattintegratedspeakers.

Operating systemsupport

/
  • Interactive flat panel must support bothWindowsand Mac operatingsystems.

Integration

/
  • Must integrate with other products fromtheinteractive flat panel provider, includinginteractivedisplay software, interactive responsesystemsand document cameras.

3 Year Warranty

/
  • The interactive flat panel must be covered underawarranty program that includes at least aThree-yearOn-Site Parts/ Labor equipment warranty.

Collaborative Learning Software /
  • Collaborative Learning Software must be the same Brand as the Interactive LED display Brand/ Manufacturer.
  • Interactive flat panel provider must offerasoftware development kit (SDK) thatenableseducators and third-party developers tocreatecustom web-basedwidgets
  • Interactive flat panel provider must offeradditionalplug-ins or add-ons, including 3D and mathtools,that integrate with the interactive displaysoftware
  • Software must provide access toclassroom-readyresources on an online community websitedirectlyfrom the softwareinterface
  • Software must provide access to at least80lesson activities on an online community thataredesigned specifically for multipleusers
  • Onlinecommunity must offer more than 60,000resources,including standards-correlated lessonsandapplications from leading educational publishersandcontentproviders
  • Access content from directly within the Collaborative Learning Software using the image gallery and add-on manager
  • Allow for real-time changes in instruction with formative assessment and other interactive tools
  • Leverage teacher and student devices to drive discussion, assessment and content creation
  • Lesson Activity Builderthat allows anyone to quickly and easily create fun, captivating learning games and activities that can:
  • Create sophisticated and visually appealing education activities
  • Create multiple interactive activities from the same content to reinforce specific topics
  • Involve students in the lesson creation process Lesson Activity Builder introduces elements of gamification to any the Collaborative Learning Software lesson, including buzzers, randomizers and timers.
  • Concept Mapping, students can explore their learning process together, by mapping ideas and using it to make sense of interactive brainstorming sessions
  • Collaborative Learning Software must include Subject-specific add-ons that enable teachers to inspire learning every day. They include:
•Blocks, a dynamic, interactive way to explore math concepts
•Advanced math functionality for Windows® and Mac® classrooms at all grade levels for Math powered by Geogebra
•Rich formative assessment to seamlessly transition between lesson delivery and assessment. Students can respond to planned and spontaneous questions and quizzes from any Internet-enabled device, anywhere.
•Ink editing to enhance instructions in English and humanities classes by providing automatic handwriting recognition and conversion combined with intuitive text editing capabilities.
•Paint Brush pen type allows you to write or draw in paint-like digital ink.

IMBEDDED OPS COMPUTER - (*OPEN PLUGGABLE STANDARDISATION)

Processor System /
  • CPU: Intel Celeron 1020E 2.2 GHz
  • System Chipset: Intel QM77
  • BIOS: AMI uEFI 64 Mbit

Memory / •Technology: 2 x DDR3 204-pin SODIMM
•Max. Capacity: Max. Up to 16 GB (8 GB per SODIMM)
Display /
  • Chipset: Embedded in Processor
  • Processor Graphics: Intel HD Graphics 4000
  • Resolution (Chipset support) : HDMI/eDP: up to 1920 x 1080 (via OPS interconnection)
  • Output: HDMI x 1 for Dual Display Support

Storage / •SATA Interface: 1 x 2.5-inch SATA III SSD (support max 9.5 mm height)
Ethernet /
  • Interface: Gigabit LAN Controller
  • Controller: Intel 82579LM
  • Connector: 1 x RJ-45

I/O Interface /
  • *JAE Connector: 1 (JAE TX25 80-pin)/ 2 (JAE TX25 80-pin + JAE TX25 60-pin optional)
  • HDMI: 1
  • LAN: 1 (RJ-45)
  • USB: 2 (USB 3.0 compliant)
  • Audio: 1 x Line-out (supports Jack Sense via OS setting)
  • Serial Port: 1 x COM (RS-232)
  • Mini-PCIe (Internal) : 1

Power Requirements /
  • Management: ACPI 3.0
  • Power Consumption: Average 19 W @ 60W Max
  • Input Voltage: 12 V-24 V DC-in (via OPS interconnection)

Watchdog Timer /
  • Output: Interrupt, system reset
  • Interval: 255-level timer interval, setup by software

Physical Characteristics /
  • Dimensions (W x H x D) : 200 x 30 x 119 mm (OPS compliant)
  • Weight: 1.5 kg

Environment /
  • Operating Temperature: 0 ~ 50° C (32 ~ 122° F) (w / SSD)
  • Relative Humidity: 95% @ 40° C (non-condensing), operating
  • Vibration Resistance: 0.5 Grms, IEC 60068-2-64, random, 5 ~ 500 Hz, 1 Oct./min, 1 hr/axis.

Software Development Kit /
  • Operating System: Supports Microsoft Windows 8, Windows 7

Certification /
  • Electromagnetic: CE/FCC Class B, CCC, BSMI, C-Tick
  • Safety: UL, CCC

3 Year Warranty on Hardware and Software

/
  • The interactive flat panel must be covered underawarranty program that includes at least aThree-yearOn-Site Parts/ Labor equipment warranty. Software warranty must include software maintenance and upgrades for 3 years

IMPLEMENTATION AND TECHNICAL SUPPORT SERVICES

Technician Certification Requirements

/
  • Qualified technicians or Engineers to conduct installations and technical support (provide certificates as proof)

3 Year OnsiteTechnical Support Maintenance

/
  • 3 Year onsite technical support & maintenance
  • Swap out equipment
  • Next business day response

Quality Assurance and Control /
  • The Contractor must guarantee full quality assurance of all works carried out in accordance with the requirements described in this call for tenders.
  • Tenderers must include a proposal for a quality plan in their bids.
  • This proposed quality plan must specify how the tenderer intends to control and ensure high quality and effective monitoring of the services, works and products they may be required to supply to the GDE throughout the period of performance of the Contract.

4.MINIMUM REQUIREMENTS

4.1.The Service Provider must supply Sci-Bono Discovery Centre with the following minimum requirement, failing which the proposal shall be automatically disqualified:

1)Certification of Registration;

2)Valid SARS Tax Clearance Certificate;

3)Declaration Forms (SBD 4, SBD 8 & SBD 9) to be obtained from ;

4)BBBEE Rating Certificate Company ownership status;

5)Abridged project proposal that depicts the proposed project methodology, approach, and implementation plan.

6)Curriculum Vitae of the lead employee or Project Team Leader.

7)Qualified technicians or Engineers to conduct installations and technical support (provide certificates as proof).

8)Proof or letter of accreditation from the OEM or Accredited Equipment Distributors.

4.2.REFERENCES

4.2.1.The bidders must further supply SCI-BONO DISCOVERY CENTRE at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:

  • Name of client
  • Position
  • Contact telephone numbers
  • Dates and Work performed.

5.PRICINGSCHEDULE AND DELIVERY

5.1.GENERAL PRICING FEE

1)The bidder must provide a clear and unambiguous price schedule (quotation) with the fixed rates.

2)All disbursements and related costs shall be provided separately, if any, and shall be negotiated.

3)Discounts shall be accepted but without any conditions.

5.2.DELIVERY

1)The delivery address shall be: Gauteng Department of Education, 111 Commissioner Street, Johannesburg, 2017. For the attention of Ms Brenda Molatlhegi or Mr Vusi Khoza.

2)Service providers must confirm the availability of stock and the delivery date. Failing to provide this information may result to the disqualification of the tenderer’s bid.

6.CONDITIONS FOR SELECTION / SHORT LISTING

6.1.Proposals submitted will be evaluated using a system Method 3 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) of Sci-Bono’s Supply Chain Management Policy.

6.2.All bids shall be subjected to the preliminary evaluation process and bidders who shall not the minimum requirements set by this RFQ shall automatically disqualified and shall not be evaluated for functionality, and ultimately for price and preference.

6.3.The functionality evaluation criterion shall be as follows:

CRITERIA / SCORE RANGE / POINTS
Approach Paper
(30) / Proposed Approach and Methodology / SCORE / 30
No understanding of PROJECT / 0
Demonstrate understanding of PROJECT, clear timelines and targets / 10
Demonstrate understanding of PROJECT, clear timelines, targets / 20
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy / 30
Project and Implementation Plan
(30) / Appropriateness of suggested delivery schedule indicating targets and time frames per financial year and ability to reach and exceed the set targets / SCORE / 30
No understanding of the PROJECT / 0
Demonstrate understanding of PROJECT and clear timelines. / 10
Demonstrate understanding of PROJECT, clear timelines, and targets. / 20
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy. / 30
Organization, Staffing and Physical Resources
(20) / Verifiable of supporting documents of resources to be deployed in the project / SCORE / 20
None / 0
Poor: Staffing, and assets / 5
Satisfactory: Staffing, infrastructure, and assets machinery, tools. / 10
Good: Project manager, staffing, infrastructure and assets) / 15
Very Good: Very good resources (clear organogram with a project manager and qualified staffing, infrastructure, financial and assets / 20
Tenderer's Experience
(20) / Experience in Applying the Similar Project or Experience of the Lead Employee in Applying the Similare Project / SCORE / 20
0 – 2 years / 0
2 – 5 years / 5
4 – 5 years / 10
5 – 8 years / 15
8 years and above / 20
TOTAL / 100

6.3.1.Any proposal that scores less than 60% shall be disqualified and shall not be evaluated for price and B-BBEE.

6.3.2.The proposal obtaining the highest number of points may be awarded the contract, although other factors may lead to a different decision.

6.3.3.In the event of equal points scored, the tender will be awarded to the proposals scoring the highest on BEE.

7.CLOSING DATE AND TIME

7.1.Submissions must be deposited in a tender box clearly marked “LED SCREENS” on or before 10 June 2015 at 12:00. All documents must be deposited at Corner of Mirriam Makeba & President Street, Johannesburg, 2107.

7.2.A compulsory briefing will be held on the 08 June 2015 at 09:00 at Sci-Bono Discovery Centre, Johannesburg. Service providers who shall not attend the compulsory briefing shall not be eligible to submit the tender.

7.3.All correspondences shall be done by e-mail; no telephonic correspondences shall be done before and after the closing of bid. All bidders shall be informed in writing of the outcome of the bid adjudication process.

  1. DISCLAIMER

8.1.Sci-Bono Discovery Centre reserves the right not to appoint a provider and is also not obliged to provide reasons for the rejection of any proposal.

Late submissions will not be considered.

Additional information can be obtained online ( ) or from the Procurement Desk at Sci-Bono Discovery Centre, Cnr President and Miriam Makeba Streets, Johannesburg