Interview Scheduler

Interview Scheduler

Interview Scheduler can be used at any part of your process, from as soon as you create your vacancy up to when you have finished shortlisting and are ready to interview.

·  Select the Interview Scheduler tab

·  The Drop down arrow will now appear, click and select 'Add Time Slots'

·  The selection step required will be 'Interview 1' which will already be pre-populated.

·  Add in the 'Lead Interviewer', which is usually the recruiting manager. You can also add your panel members which can be done by selecting 'Add Optional interviewer'.

·  Specify the date your interview will take place

·  For a single interview select 'Single Meeting', for multiple interview slots select 'Series of Meetings'.

·  Now define the start time of your first interview and then the length of time the interview is likely to take. You can also specify a pause duration if you wish to take a break in between slots.

·  Once you have defined these details, specify how many interview slots you will require. Interview slots can be added or removed at a later date if required. The end time of all your interviews combined will be pre-populated taking into account your specifications.

·  For 'Concurrent Slots' leave at 1, unless you are interviewing a group of people at the same time.

·  Now specify the location your interviews will be held from the list of 'Standard Locations' or enter a new location by selecting 'One Time Location', then press Save.

·  Once you have saved your information you will have your defined slots ready for candidates.

·  For each slot you have 3 options

·  Invite

·  Edit

·  Delete

After Shortlisting

·  When you are ready to interview go back to the 'Interview Scheduler' tab and select the 'Invite' icon next to an interview slot.

·  In the pop up window, choose form the candidates who you wish to interview from the drop down box.

·  Enter your interview feedback due date, if required, and if you wish to receive a reminder.

·  If you would like to edit details sent to the candidate select the arrow under the 'Confirmation to Candidate' section.

Please note: do not remove any pre-populated fields marked with [%]

·  When you are happy with everything, select 'Send'

·  Repeat this process for all the candidates until everyone required has been invited, which appear like this.

·  All invited candidates will receive an email detailing all interview information and will include a calendar event that can be added to their email calendar as a reminder.

Cancelling or Changing the Interview times

·  Access the candidate's selection steps where you complete normal processes.

·  Next to the 'Interview 1' step, click on the 'See Meeting Details' Button.

·  The pop up window will display the current interview details with the options to cancel or change details. Select which ever button is appropriate.

·  A correction email will be issued to the candidate informing them of the change.

Please note: there must be a vacant interview slot to change a candidate's time to. If all slots are occupied follow guidance again to add another time slot.