UPPSALA UNIVERSITYv. 2015-06-24

International Science Programme, ISP

REQUEST FOR USE OF FUNDS

A request for use of funds has to be made for all types of payments by ISP to, or on behalf of, a project or network, such as:

□Transfer of funds for local costs like fieldwork, workshops, etc., or for local purchases such as equipment, consumables, literature, etc. Such transfers are approved under the condition that a statement of accounts is submitted to ISP at the end of the budget year.

□Payment of invoices, or advance payment, for orders made by, or on behalf of, the project from local or international companies. Other payments to recipients abroad.

□When purchasing equipment, Sida procurement guidelines must be followed. See next page!

Project/Network code / Name of project leader or network coordinator
Specification of costs (summary; details on enclosure or copy of invoice/pro-forma invoice)
Payee (name, address and contact information)
Check (drawn on)
BANK TRANSFER
Account no
SWIFT address / Name and address of bank
Currency to be used / Date / Signature

FOR ISP USE:

Amount / Currency / Account
Verified / Local use / Date / Approved

When purchasing equipment, Sida procurement guidelines must be followed (available on request). In brief:

  • Purchases worth € 300,000 and above must be accomplished by means of an international opentender procedure following publication of a procurement notice.
  • Purchases worth € 100,000 – € 300,000 are accomplished by means of an open tender procedurepublished locally.
  • Purchases worth € 60,000 – € 100,000 must be accomplished by means of a competitive negotiated procedure without publication, in which at least three suppliers are consulted and the terms of the contract is negotiated with one or more of them.
  • Purchases worth € 60,000 or less should follow local regulations, or Uppsala university rules should apply, implying that the selection of supplier should be documented for purchases worth € 10,000 – 60,000.

2018-09-10