BID DOCUMENT 2016

National Dressage Events (CDN) – Including the South African Dressage Championshipsand Dressage SA Challenge

International Dressage Events(CDI) – Including FEI World Dressage Challenge, CDI2* and CDI3* events

The purpose of this bid document is to get relevant information before the SLA is signed.

DSAundertakes to ensure that all of the above events are conducted at the highest standards possible and with the best sponsorship, venues and organization possible. (Please use one per Event)

Please fill in the form below listing possible dates you would like if you are awarded the event.

INTERESTED EVENT
POSSIBLE DATES AVAILABLE TO HOST EVENT
ORGANISING COMMITTEE DETAILS
VENUE DETAILS
ORGANISING COMMITTEE or Show Secretary
(Person/Committee responsible for hosting and adhering to all the necessary administration when running the event)
ARENA SURFACE/S TYPE & SIZE
MOST RECENT DATE THE VENUE WAS INSPECTED AND BY WHO
STABLE INFORMATION (If TEMPORARY the space needs to be near the arena)
TOTAL PRIZEMONEY (MINIMUM for the Event):
MAIN SPONSOR:
INSURANCE for VENUE and EVENT
(Full details will be needed with the SLA)
CLOSEST HOSPITAL:
CLOSEST VETERINARY CLINIC (With Surgery):

IMPORTANT INFO TO NOTE FROM THE CHECK LIST:

  1. Levies are not to exceed 50% of the total entry fee. (This will be enforced in 2016)
  2. DSA will in its sole discretion award the events to an organizing committee (OC) and reserves the right to award the event for an extended period of time or a fixed term, based on performance and meeting the criteria.
  3. If/when awarded an event the OC will be required to sign the 2016 DSA Service Level agreement.
  4. The OC will adhere to the appointment procedures for all officials who must be approved by the DSA office before being appointed.
  5. Levies will be applicable as per the 2016 DSA Levy Document.
  6. No Junior or Pony classes may be held at National events – unless they have their own National classes and title event.
  7. The OC needs to appoint a Show Secretary who will be at the show admin office at all times during the show – this needs to be a knowledgeable person who has run shows before.
  8. Arena surfaces and surroundsneed to be of FEI standard for National and FEI Events
  9. Stables, Ablutions, Grooms facilities need to be of a good high standard for a National and FEI Event. (remove good)
  10. No horse may compete in more than 2 classes per day.
  11. 15% of prize money will be deducted for the DSA fund for all classes at the event.
  12. Prizegivings, Podiums, Day Blankets, Sashes, Rosettes, mementos need to be awarded and of a quality suited to the stature of a National/International event.Prize giving protocol as reflected in the SAEF General Regulations is to be followed.
  13. Ablutions need to fit the requirements for the number of people expected at the event.
  14. Catering facilities on offer need to be adequate for the number of people expected at the event.
  15. Security and parking are all to be of a standard to meet the requirements of the Municipality for Events open to the public.
  16. It is recommended that a grazing area be provided at all outdoor events, and that this is subject to random control. If available, horses must only be grazed or walked in hand within this area.

THE FEI CODE OF CONDUCT

FOR THE WELFARE OF THE HORSE

The Federation EquestreInternationale (FEI) expects all those involved in international equestrian sport to adhere to the FEI’s Code of Conduct and to acknowledge and accept that at all times the welfare of the horse must be paramount and must never be subordinated to competitive or commercial influences.

  1. At all stages during the preparation and training of competition horses, welfare must take precedence over all other demands. This includes good horse management, training methods, farriery and tack, and transportation.
  2. Horses and athletes must be fit, competent and in good health before they are allowed to compete. This encompasses medication use, surgical procedures that threaten welfare or safety, pregnancy in mares and the misuse of aids.
  3. Events must not prejudice horse welfare. This involves paying careful attention to the competition areas, ground surfaces, weather conditions, stabling, site safety and fitness of the horse for onward travel after the event.
  4. Every effort must be made to ensure that horses receive proper attention after they have competed and that they are treated humanely when their competition careers are over. This covers proper veterinary care, competition injuries, euthanasia and retirement.
  5. The FEI urges all involved with the sport to attain the highest levels of education in their areas of expertise.

A full copy of this Code can be obtained from the Federation EquestreInternationale, HM King Hussein I Building, Chemin de la Joliette 8, 1006 Lausanne, Switzerland. Telephone: + 41 21 310 47 47. The Code is available in English and French.

The Code is also available on the FEI’s website:

SIGNED AT ______the ______of ______20_____

Signature ______

Name ______

Designation ______