SP-07

NCT Forestry Co-operative Limited

Procedure For
Management Review
Of The
Quality System

Document Number: SP 07

Revision 2
Author
Management Representative

1.Policy

Regular reviews by top management of the Co-operatives Quality System will be carried out in a formal manner, and the results of such reviews recorded.

2.Responsibility for Implementation

General Manager and Management Representative.

3.References

ISO 9001 : 2000, Clause 5.6.1; 5.6.2; 5.6.3

SP 10 – Maintenance of Quality Records and Archiving

QPM 01 – Quality Policy Manual

4.Implementation

4.1 Timing of Management Reviews

Management progress meetings shall take place six-weekly. An annual review meeting of the Quality Management System will take place in November.

4.2Attendance at Meetings

Management Progress Meetings: The General Manager, Department Managers, Communications officer, Management Representative.

Annual Review Meeting: Senior Management and Management Representative.

4.3Function and Conduct of Management Reviews

4.3.1The function of management progress meetings is to identify key issues in the system that require attention. To present and analyse data according to SP-09/01 and to decide on a course of action to solve problems.

4.3.2The function of the Annual Review meeting is to assess progress in the Quality Management System. Data analysis reports for the previous year will be studied and improvement action identified and implemented.

4.3.3The business of management reviews will therefore include a review of:

  • Progress report by Department Managers’ (SBU report).
  • Follow up action from previous management reviews;
  • The Co-operative’s corporate Quality Manual (Document No. QPM-01) with particular reference of the definitions it contains of the Co-operative’s policy and its commitment to Quality;
  • The extent to which this policy is understood, implemented and maintained at all levels of the Co-operative’s staff;
  • The adequacy of the organisational structure with particular reference to the responsibility, authority and interrelation of staff who manage, perform and verify work affecting Quality;
  • The adequacy of the resources devoted to the assurance of Quality;
  • Customer feedback including survey results;
  • The schedule for the carrying out of internal Quality Audits;
  • The reports on internal quality Audits carried out since the preceding management review;
  • The results of any second-party or third-party assessment / surveillance’s of the Co-operative’s Quality System;
  • Information on corrective and on preventive actions taken since the preceding management review;
  • Changes that could affect the Quality Management System;
  • Recommendations for improvement.

4.4Records of Management Reviews

4.4.1The Management Representative will minute the business of each management review.

4.4.2A copy of the minutes will be passed by the Management Representative to all those attending the management review meeting.

4.4.3Minutes of management review meetings shall form part of the Co-operative’s Quality Records and shall be subject to the requirements of Document No. SP-10, Procedure for Maintenance of Quality Records and for Archiving.

5.Attachments

5.1Not applicable.

6. Records

Records / Doc/Pg No / Retained By / Retention Period / Destroyed By
Minutes of meeting (2001) / SP 07/01 / Management Rep. / 3 Years / Management Rep.
Minutes of meeting (2002) / SP 07/02 / Management Rep. / 3 Years / Management Rep.
Minutes of meeting (2003) / SP 07/03 / Management Rep. / 3 Years / Management Rep.
Minutes of meeting (2004) / SP 07/04 / Management Rep. / 3 Years / Management Rep.

This document is valid as a hard-copy for 24 hours from date and time of printing.Page 1 of 3

2018/09/10

03:42 PM