Internal Control Questionnaire
INTERNAL CONTROL QUESTIONNAIRE
REVIEW OF ADMINISTRATIONS FUNCTIONS
CAMPUS UNIT ______PERIOD COVERED ______
______
YES NO REMARKS
______
A.Budgeting Research Foundation Central Office
1. Has the RF issued formal procedures
and/or instructions concerning the OR 5 budget
process?
2. Do the procedures and/or instructions include:
a. the budget format and required data that must
be submitted?
b. standardized budget forms?
3. Are campus OR5 budgets requested and received by
RF Central Office prior to the budget period? ______
4. Are campus OR5 budgets reviewed and approved in
writing by the RF Central Office prior to the
budget period? ______
5. a. Are campuses required to submit, in writing
on a quarterly basis, a statement concerning
anticipated deficits or surpluses, current
conditions, actual versus estimated expendi-
tures and reason for expenditure variances? ______
b. on an annual basis? ______
6. Is prior approval required from the RF for campuses
who wish to exceed their projected earnings thus
creating a deficit? ______
7. Are all writeoffs to OR5 funds approved by RF
Central Office. ______
B. BudgetingCampus
1. Are organizational charts and written job des-
criptions used in preparing the OR5 budget?
If yes, obtain copies. ______
2. Are variances between budgeted and actual expendi-
tures for prior periods:
a. adequately explained? ______
b. considered in preparing new budgets? ______
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INTERNAL CONTROL QUESTIONNAIRE
REVIEW OF ADMINISTRATIONS FUNCTIONS
CAMPUS UNIT ______PERIOD COVERED ______
______
YES NO REMARKS
______
3. Are surpluses from previous years OR5 accounts
deposited in the Campus Income Fund and used for
research administration? ______
C.GeneralCampus
1. Is there a formalized policy and procedures
manual? If yes, obtain copies. ______
2. Does the manual reference the following: ______
a. applicable Federal and State regulations? ______
b. internal policies, procedures for carrying
out various tasks? ______
c. terminal operators instructions and procedures? ______
3. Do employees have ready access to applicable
Federal and State regulations, internal policies
and procedures and terminal operator instructions
and procedures? ______
4. Are there written job descriptions for each
employee? ______
5. Has a list of duties and job descriptions been
provided to each employee? ______
6. Do managers make periodic reviews of the reporting
system to determine if it is meeting current needs? ______
7. Are employees periodically evaluated by their
supervisor? ______
8. Do supervisors review the evaluation with their
employees? ______
9. Are supervisors required, as part of the evaluation
process to suggest measures to correct weaknesses
or inadequacies? ______
10. Are employee training programs adequately planned,
supervised and attended by all affected employees?
11. Are all income documents date stamped by a single
person? ______
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INTERNAL CONTROL QUESTIONNAIRE
REVIEW OF ADMINISTRATIONS FUNCTIONS
CAMPUS UNIT ______PERIOD COVERED ______
______
YES NO REMARKS
______
12. Has a file maintenance program been initiated
based on the (blank) Records Retention and
Disposition Manual? ______
13. Do supervisors make periodic reviews to determine
how to increase efficiency? If yes, how often
are such reviews made and is such review put in
writing? ______
14. Are vacations and timeoff of employees properly
reviewed, approved and scheduled by supervisors? ______
15. Would supervisors be aware of excessive leave
taken by employees, if such occurs? ______
16. Do supervisors make sure that a minimum number
of individuals are available during lunch and
break periods? ______
D. GeneralRF Central Office
1. Are there written job descriptions for each
employee. ______
2. Has a list of duties and job descriptions been
provided to each employee? ______
3. Do managers make periodic reviews of the reporting
system to determine if it is meeting current needs? ______
4. Are employees periodically evaluated by their
supervisor? ______
5. Do supervisors review the evaluation with their
employees? ______
6. Are supervisors required, as part of the evaluation
process to suggest measures to correct weaknesses
or inadequacies? ______
7. Are employee training programs adequately planned,
supervised and attended by all affected employees? ______
8. Are all incoming documents date stamped by a single
person? ______
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INTERNAL CONTROL QUESTIONNAIRE
REVIEW OF ADMINISTRATIONS FUNCTIONS
CAMPUS UNIT ______PERIOD COVERED ______
______
YES NO REMARKS
______
9. Has a file maintenance program been initiated based
on the (blank) Records Retention and Disposition
Manual? ______
10. Are vacations and timeoff of employees properly
reviewed, approved and scheduled by supervisors? ______
11. Would supervisors be aware of excessive leave taken
by employees, if such occurs? ______
12. Do supervisors make sure that a minimum number of
individuals are available during lunch and break
periods? ______
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