JOB DESCRIPTION

POSITION TITLE: Recreation, Exercise Science and Athletics (RESA) Dept. Coordinator

REPORTS TO: Exercise Science Department Chair, Athletic Director &
Director of Recreation

PRIMARY FUNCTION: Facilitate the administrative duties for the RESA offices and coordinate equipment/laundry room services for Skoglund equipment room.

AREAS OF RESPONSIBILITY: % of time

Department Office – Athletics 40%

* Welcome and assist visitors: greet student recruits

* Internal/external communications: Communicate department events/information to students, parents, alumni and general public; first point of contact for questions/information (academic and athletic) for the departments.

* Organize, maintain, and update department files

* Purchase office supplies/office equipment/ office needs

* Collect and disperse mail, books, videos

* Maintain office equipment

* Assist with the hosting of athletic home events/contests

* Manage concession stand sales for all home athletic competitions and MIAC/NCAA events

* Hire, train and schedule student worker help for athletic contests and concession stand sales

* Process various written correspondence and copy requests

Coordinate the Skoglund Equipment/Laundry Room 20%

* Daily: oversee and ensure laundry needs are met for athletic teams-practice wear and team uniforms

* Keep laundry and equipment rooms clean and organized

* Assign, train, & monitor student workers – schedule is 7 days per week

Assist the Director of Recreation –RESA 20%

* Student work coordinator

-hire and schedule student staff for the Tostrud Center (academic year and summer)

-initiate student work authorizations and maintain quality of student timesheets and email alias(s)

-update and revise student workers name list and contact information

-tracking student work budgets for academic year and summer work

-manage student scholarship stipends for student managers/student coaches

* Issue recreation (Tostrud) passes for faculty, staff, alumni, emeriti, and the Northfield community

* RESA Facility Supervisor-act as supervisor for the Tostrud Center (see job description for RESA Supervisor)

* Responsible for Tostrud Center issues in the absence of RESA Director (while she is teaching, accompanying interim trips, or summer faculty break)

* Assist the Director of Recreation in coordinating building activities/events, committee work, conferences

* Assist in scheduling/confirming Tostrud/Skoglund Center building activities

Assist the RESA Department Chair -Exercise Science Department 10%

* Audit senior majors for certification for graduation as Exercise Science Majors

* Sign drop/add slips for students

* Coordinate enrollment numbers for Exercise Science coursework

* Evaluate and confirm Exercise Science class and lab schedule per each semester

* Manage and submit student pre-registrations list for submission to Registrar office

* Revise and proofread course catalog

* Process various coursework—revisions and copy requests

Site Management for Men’s Basketball Games (Home Events) 10%

*Hire, manage and supervise student workers-Ticket takers

*Greet and host opposing team & officials

*General troubleshooting

*Crowd management

Other Duties as assigned.

SUPERVISORY RESPONSIBILITIES: Directly supervise 200+ student workers for the RESA department. Hire, train, monitor, schedule, assign duties, set & enforce student work policies. Review and submit monthly timesheets for student workers.

CONTACTS: Faculty, staff, students, alumni, and the public.

EDUCATION: Essential: High School degree.

Desirable: College degree (BA/BS)

EXPERIENCE: Essential: 1 year administrative /office work

Desirable: 3 years administrative/office work, experience working in a similar setting.

KNOWLEDGE, SKILLS, ABILITIES:

Excellent interpersonal, excellent problem-solving/troubleshooting skills, must have strong organizational skills; ability to pay close attention to detail and prioritize; computer literacy – proficiency with Microsoft Word and Excel, e-mail and internet; ability to work with frequent interruptions; ability to independently and maintain confidentiality; interest in and empathy with students; knowledge of college organization and culture.

PHYSICAL DEMANDS: Move athletic equipment and stock concessions stand.

WORKING ENVIRONMENT: Office environment, laundry room, remote athletic facilities

WORK SCHEDULE: FTE: 1.00

Term: 12 months

Shift: Campus business hours 8 a.m. to 5 p.m.; some evening and weekend hours supervising of Skoglund equipment room and athletic events

APPROVAL: Matt McDonald/Cindy Book/Judy Stromayer

DATE: December 3, 2010