Instructions for Installation of Ceiling Mounted Projectors
Summary: The following is a description of the process for installing ceiling or wall mounted LCD projectors in DPS classrooms. This process is a consolidation of the previous process that involved contacting and coordinating multiple departments and vendors. The new process allows schools to contact vendors from a pre-approved list directly, with district follow-through initiated by requesting a HEAT ticket through the DoTS Hotline.
Details: The cost for ceiling or wall mounting LCD projectors is dependent on a number of factors, such as ceiling height, location of electrical outlets, and building materials in ceilings and walls. To have an LCD projector ceiling or wall mounted in your school, a new simplified process has been put in place. Please use the following steps when having LCD projectors ceiling mounted in your schools.
Overview: Ceiling or wall mounting a projector provides a fixed solution for classroom use of projectors while reducing the amount of cabling required to project the image from a computer, document camera, or other video source. Ceiling and wall mounting provides a way to bracket the LCD projector in a fixed position, while providing a runway for the cabling to connect to a faceplate on the wall which provides easy access to connect computer video, traditional VCR-type video, and a mini-plug for audio to use the speaker in the projector.
Ceiling mounts use a drop-down pole and brackets to connect to the LCD projector and runs the wiring either behind the ceiling tiles or encased in Panduit to the faceplate.
Wall mounts use an extending pole and brackets to connect to the LCD projector and provides a runway for the cabling to the wall where cables can either be run behind the wall or in Panduit to the faceplate. Wall mounting installation may cost slightly less, but requires a slightly more expensive ‘short-throw’ projector.
Ordering information for Epson projectors is provided here:
Step One: Schools contact at least two vendors from the pre-approved list below to schedule a site survey and request a written quote.
The four District approved vendors are:
Avant Datacomm Solutions, Inc
400 Corporate Circle, Suite H
Golden, Co 80401
Phone: (303) 202-9394
Contact: Shawn Haggerty
Ford Audio/Video Inc
4665 Paris St #300
Denver, Co 80239
Phone: (720) 374-2345
Contact: Ben Proctor
HD Communications LLC
1669 S Acoma St
Denver, Co 80223
Phone: (303) 756-4388
Contact: Mike Dominguez
National Network Services
12577 E Caley Ave
Centennial, Co 80111
Phone: (303) 302-8422
Contact: Tim Sophocles
Step Two:Per the quotes you receive, the school chooses the vendor for the installation that best fits their requirements.
Step Three: Schools enter a requisition for the installation in Cayenta for the quoted amount.
Step Four:Schools send a copy of all the installation quotes received to Pat Tebben, Purchasing Department, Fax # (720) 423-3348. List the purchase requisition number on each quote received. Pat will convert your requisition into a purchase order and fax it to the vendor.
Step Five: Schools should enter a requisition for the projector and screens or white boards in Cayenta. Currently, only Epson projectors are recommended and supported by the district.
Step Six: Schools contact the Dept. of Technology Services (DoTS) Hotline to create a HEAT ticket for the installation of the projectors. This HEAT ticket alerts DoTS to the work planned for your school so DoTS is aware that a follow up to approve the installer’s completed work will be needed.
Step Seven:The installation may begin once the vendor receives the installation purchase order and the projectors and screens or boards have been received by the school.
Step Eight:When the installation has been completed, the vendor should submit an invoice (purchase order number must be referenced on the invoice) to Pat Tebben, Purchasing Department, 900 Grant St #301, Denver, Co 80203.
Step Nine:Pat Tebben will contact Robert Knight, DoTS, for approval of the installation.
Step Ten:Once Robert has approved the installation, Pat will submit the invoice to Accounts Payable for payment.
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