Instructions and Cover Sheet

On an annual or biannual basis, MAERB issues a call for applications for people to serve as MAERB Site Surveyors and to conduct the site visits in order to ensure that the MAERB programs are implementing and complying with the CAAHEP Standards and Guidelines for the Accreditation of Medical Assisting Education Programs.

Below you will find the MAERB Site Visitor Qualifications, and you will be asked into indicate what category you fall and how you fulfill the requirements for that category. At the end of the application, you will find an excerpt from the Site Surveyor Handbook that discusses the responsibilities of a Site Surveyor. Please read those carefully.

Prospective MAERB site surveyors are required to complete this application. In selecting new surveyors, the MAERB looks for people with a wide range of skills, as there is great diversity among the CAAHEP-accredited medical assisting programs.

Thank you for taking the time to fill out this application, which is due by March 30thin order to attend the Surveyor Workshop Training on September 17, 2018. Applications received after the due date will be reviewed for the September 2019 Surveyor Training workshop. Please send all the information to Bethany Hardman at .

Fill in the Boxes: MAERB Surveyor Qualifications

MAERB Surveyors fit into one of the following categories. Please locate your specific category and check off the requirements that you fulfill. In the last portion of this application, you will then be asked to indicate how you might be able to prove that you meet the requirements. If you cannot indicate that you fulfill all the requirements within your category, please do not fill out this application, as you will not be eligible to be appointed.

medical assisting educator

☐ / be employed at least 30% of a full-time contract in a CAAHEP-accredited medical assisting program in good standing
☐ / have at least two years’ experience as a faculty member
☐ / have documented training in educational theory and techniques
☐ / have a minimum of an Associate degree
☐ / Hold a current NCCA or ANSI-accredited medical assisting credential [CMA (AAMA); RMA (AMT); NCMA (NCCT); CCMA (NHA); or CMAC (AMCA)]

medical assisting practitioner

☐ / practice at least a minimum of 20 hours per week
☐ / be a graduate of a CAAHEP-accredited medical assisting program
☐ / have experience with medical assistant education, such as serving as a part-time faculty, practicum supervisor, or Advisory Committee member
☐ / hold a current NCCA or ANSI-accredited medical assisting credential [CMA (AAMA); RMA (AMT); NCMA (NCCT); CCMA (NHA); or CMAC (AMCA)]

Dean/Administrator in allied health

☐ / be employed by an educational institution having a CAAHEP-accredited medical assisting program
☐ / have experience in working with programmatic or institutional accreditation

Physician

☐ / hold an unrestricted license to practice medicine within the United States

Application for Prospective MAERB Site Surveyors

Demographic Information

Name / Click here to enter text. /
Title / Click here to enter text. /
Credential or License (required for educator, practitioner, and physician) / Click here to enter text. /
Year Credential/License Expires (current credential/license required for educator, practitioner, physician) / Click here to enter text. /
Educator: Number of years working with a CAAHEP-accredited program / Click or tap here to enter text. /
Institution/Organization, if applicable / Click here to enter text. /
Preferred Email / Click here to enter text. /
Preferred Phone Number / Click here to enter text. /
Preferred Address (City, State, Zip Code) / Click here to enter text. /

Availability

Please acknowledge with a “yes” or “no” response that you are willing and able to do the following:

I am able to attend a 1-day workshop for initial training. I understand that the workshop is free, but I/my employer will need to pay for travel and lodging, if applicable. / Choose an item. /
I am available to conduct at least one 2-day site visit per year (travel time is necessary the day before and generally the day after). / Choose an item. /
My employer, if applicable, is willing to provide me with the release time to conduct a site visit on an annual basis. / Choose an item. /
I am willing to prepare for the 2-day site visit by reviewing the self-study, communicating with my team member(s), arranging for travel through the MAERB-approved travel agency, and developing questions and comments for the Program Director (10-15 hours). / Choose an item. /
I am prepared to do 3-4 hours of work after the site visit by contributing to the On-Site-Survey Report (OSSR) and responding to the MAERB office’s questions. / Choose an item. /
I will follow MAERB’s timeframes for completing the specific tasks required of me. / Choose an item. /
I am committed to participating in follow-up training 4 hours per year via webinar and/or a learning management system. / Choose an item. /

Interest and Strengths

In response to these questions, please use complete sentences and construct fully developed paragraphs. The form will allow you to paste text from another document. So, if you find it easier to work in a document rather than a form, you can just cut and paste your responses.

Why are you interested in serving as a Site Surveyor?

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What experience have you had, if applicable, in either teaching in and/or administering a medical assisting program? What experience have you had in preparing for an accreditation site visit? What other accreditation experiences have you had? Be very explicit about your accreditation experience.

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What specific strengths would you bring to the MAERB in terms of your medical assisting/allied health background (clinical, administrative, knowledge of accreditation, coding, practitioner background, educational background, and so on)?

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Self-Evaluation

Indicate the level of knowledge appropriate for you at the current time for each area below:

3 = 5 or more years’ experience or personal study

2 = 2-4 years’ experience or personal study

1 = 3 months to 1 year of experience or personal study

0 = no experience or personal study

Knowledge Area / Level of Knowledge
Competency-Based Education / Choose an item. /
Curriculum Design / Choose an item. /
Curriculum Development / Choose an item. /
Curriculum Content and Organization / Choose an item. /
MAERB Core Curriculum Cognitive Objectives and Psychomotor and Affective Competences. / Choose an item. /
Choose an item. /
Public Educational Institution Processes/Procedures
Private Educational Institution Processes/Procedures / Choose an item. /
Budgetary and Finances / Choose an item. /
Student Support Services / Choose an item. /
Program Administration / Choose an item. /
Assessing Outcomes / Choose an item. /

In the grid below, rank yourself on the following on a scale of 1 to 5, with 5 representing highly skilled and/or knowledgeable and 1 representing limited knowledge. Please note that many of these items will be covered in the surveyor training. We ask these specific questions to best know how to shape the training.

Knowledge of the 2015 CAAHEP Standards and Guidelines for the Accreditation of Medical Assisting Education Programs. / Choose an item. /
Knowledge of MAERB’s Policy and Procedures / Choose an item. /
Knowledge of the Commission on the Accreditation of Allied Health Education Programs (CAAHEP) / Choose an item. /
Ability to distinguish between what is process-related and what is outcome-related / Choose an item. /
Ability to understand how program processes affect program outcomes / Choose an item. /
Ability to interact with presidents, deans, support staff, advisory committee members, students, faculty and so on / Choose an item. /
Facility with technology and electronic files and data / Choose an item. /

Do you have any comments about any of the questions listed above?

Click here to enter text. /

References

Please list the name, title, and email address of two references. One of those references must be your immediate supervisor. Because this volunteer position requires a significant amount of time, your supervisor will need to support your candidacy. To each of your two references, we will send a link to a brief online form so that we can learn more about your qualifications.

Name / Click here to enter text. /
Title / Click here to enter text. /
Institution/Organization, if applicable / Click here to enter text. /
Address / Click here to enter text. /
Email / Click here to enter text. /
Phone Number / Click here to enter text. /
Immediate Supervisor (yes, no, N/A) / Choose an item. /
Name / Click here to enter text. /
Title / Click here to enter text. /
Institution/Organization, if applicable / Click here to enter text. /
Address / Click here to enter text. /
Email / Click here to enter text. /
Phone Number / Click here to enter text. /
Is this person your Immediate Supervisor? (yes, no, N/A) / Choose an item. /

BACKGROUND INFORMATION

Teaching and/or Academic Administrative Experience (Two years of experience are required for medical assisting educators and at least 30% of a full-time contract. Deans/Administrators must be employed by an educational institution having a CAAHEP-accredited medical assisting program.)

Employer / Dates of Employment / Position Title / Employment Status
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Employment History (Medical Assisting Practitioners need to practice at least 20 hours a week)

Employer / Dates of Employment / Position Title / Brief description of responsibilities / Employment Status
Click here to enter text. / Click here to enter text. / Click here to enter text. / Click here to enter text. / Choose an item. /
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Post-Secondary Education (Medical assisting practitioners must have been graduated from a CAAHEP-Accredited Program)

School Name / Dates Attended / Major Area of Study / Type of award granted (Cert/Dipl/AAS/BA/and so on) / Date Awarded
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Professional Development/Continuing Education Activities

Educators must submit information about instruction received in educational theories and techniques.

Name of organization providing training or education courses / Dates Attended / Program Title / Brief Overview of content (2-6 words)
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Instruction Received in Educational Theory and Techniques

Required for Educators

Professional Memberships (currently held)

Name of Organization
Click here to enter text. /
Click here to enter text. /
Click here to enter text. /
Click here to enter text. /
Click here to enter text. /

Thank you so much for submitting your application to serve as a MAERB site visitor. Your application will be carefully reviewed. No later than May 31, 2018, you will be informed as to whether or not you have been chosen to attend the September 2018 Surveyor Training Workshop in Salt Lake City, Utah. Attached to this application you will find an excerpt from the MAERB Site Surveyor Handbook, which provides you with an overview of the site surveyor’s role.

Excerpts from the MAERB Site Surveyor Handbook

MAERB Site Surveyors

As part of CAAHEP’s accreditation process, medical assisting programs undergo a comprehensive review on a regular basis, a process that is designed by the MAERB. The comprehensive review requires that institutional and program personnel analyze and evaluate the program based upon the CAAHEP Standards and Guidelines for the Accreditation of Medical Assisting Programs.

MAERB relies upon volunteer site surveyors (peer reviewers) to visit the programs in order to verify, validate, and clarify that the information in the Self Study is accurate and that the program is complying with the CAAHEP Standards and Guidelines. Site surveyors accomplish the following tasks:

Review all required on-site documentation
Verify that the information provided in the Self-Study is accurate by matching it with the activities in the program
Focus on areas of concern identified by the MAERB Liaison
Validate the program’s compliance with the Standards and Guidelines
Clarify areas in which the program may not be following the specifics of the Standards and Guidelines.

MAERB site surveyors serve as representatives of MAERB/CAAHEP, and they report their findings to the MAERB members who, in turn, make recommendations that are reviewed and affirmed by CAAHEP.

The site visit is the culmination of many years of work, and it is the most visible part of the accreditation process for the program and the sponsoring institution. It is an event that involves the full spectrum of institutional personnel who support and serve the medical assisting program.

MAERB is committed to ensuring that programs undergoing the comprehensive review are treated consistently and respectfully. The goal of the MAERB Surveyor Handbook is to provide a comprehensive overview of the site visit and set the foundation for a good and productive experience.

MAERB Surveyors have a range of specialties and experiences as they come from and serve a diverse group of medical assisting programs. It is expected that all surveyors will have a background, with varying levels of expertise, in the following areas in order to serve effectively on a survey team.

Competency-based educational theory and performance
Outcomes assessment
Curriculum design and development in medical assisting
Postsecondary education institutional processes and procedures
Current trends and expertise in the field of medical assisting
Principles of institutional administration, such as the fiscal policy and planning and organizational structure

In addition, there are a number of personal attributes that are very important in order to be effective as a surveyor. Surveyors need to demonstrate tact, sensitivity, collegiality, objectivity, professionalism, and open-mindedness. Effective communication skills are also highly important, as the surveyors have the responsibility of addressing a number of different audiences. Along with all of that, it is expected that surveyors complete their duties within the timeframes that are allotted and focus specifically on the tasks at hand.

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APPLICATION TO SERVE AS MAERB SITE SURVEYOR

MARCH 2018