Institute of Wood Science and Technology

(PRICE Rs. 250/-)
INSTITUTE OF WOOD SCIENCE AND TEChNOLOGY
(INDIAN COUNCIL OF FORESTRY RESEARCH AND EDUCATION)
BANGALORE – 560 003
TENDER DOCUMENT FOR SUPPLY AND INSTALLATION OF High speed
refrigerated centrifuge (floor model) AT INSTITUTE OF WOOD SCIENCE &
TECHNOLOGY
LAST DATE AND TIME OF SUBMISSION OF TENDER: 15-10-2008 upto 01 pm
DATE AND TIME OF OPENING OF THE TENDER: 15-10-2008 at 2.30 pm

INSTITUTE OF WOOD SCIENCE AND TECHNOLOGY

(INDIAN COUNCIL OF FORESTRY RESEARCH AND EDUCATION)

18TH CROSS, MALLESWARAM, BANGALORE - 560 003

Tender Due on 15-10-2008 upto 01 pm

Cost of tender Rs. 250/- (non-refundable)

Name of the Item:Supply and installation of High speed refrigerated centrifuge (floor model) at Institute of Wood Science and Technology, 18th Cross, Malleswaram, Bangalore - 560 003

CONTENTS

Sl.No. / Description / No. of Pages
Contents
1 / Notice Inviting tender / 1
2 / Forwarding letter / 2
3 / Form – A / 3
4 / Detailed description of the equipment / 4
5 / Terms and Conditions / 5-6
6 / Validity of offer / 7-9
7 / Certificate of acceptance of Terms & Conditions / 10
NOTE: Tenderer should confirm that they have received all the above papers.

TENDER COPY ISSUED TO: ______

______

Telephone No.

______

DIRECTOR

INSTITUTE OF WOOD SCIENCE & TECHNOLOGY

BANGALORE - 560 003.

1 INSTITUTE OF WOOD SCIENCE AND TECHNOLOGY

(INDIAN COUNCIL OF FORESTRY RESEARCH AND EDUCATION)

18TH CROSS, MALLESWARAM, BANGALORE-560 003.

( Tel Nos. 22190100-200; Fax 23340529.)

NOTICE INVITING TENDERS

Sealed tenders are invited by the undersigned, for and on behalf of Indian Council of Forestry Research and Education, for the supply and installation of High speed refrigerated centrifuge (floor model) at Institute of Wood Science & Technology, 18th Cross, Malleswaram, Bangalore – 560 003. Karnataka. The detailed technical specifications of the equipment are as follows:

Technical Specifications for High speed refrigerated centrifuge (floor model)

High speed refrigerated centrifuge (floor model)

Maximum Speed : 22000rpm

Maximum RCF : 48700 x g

Maximum Capacity : 3000ml

Control system : Invertor Microprocessor control, speed, Centrifugal force,

time, temperature, g. sec, acceleration / deceleration, 5 memory

Acceleration / Deceleration : Rapid, Slow, Super slow

Alarm display : Lid open, imbalance, over speed, Rotor set state, abnormally high temperature, Function for detecting an occurrence of electrical abnormality in motor, inverter, speed sensor and temperature sensor.

Speed setting : Digital display, 200~22000 rpm, in 10 rpm steps

Speed indication : Digital display, 0~22500 rpm, in 10 rpm steps

RCF Setting : Digital display, 10~48700 x g, in 10 x g steps

RCF indication : Digital display, 0~50940 x g, in 10 x g steps

Integrator setting and indication : Digital display, 1.00-9.99 x 100 g sec

Timer setting and indication : Digital display, With Hold and Electric buzzer, Memory flashing From 1 sec. to 100 sec, 1 sec increment setting. From 100 sec. to 990 sec. 10 sec. increment setting. From 1 min. to 100 min., 1 min. increment setting. From 100 minutes to 990 min. 10 min. increment setting.

Temp. setting and indication : Digital display, in 1ºC step, Pre-cooling 1ºC increments setting from -20ºC + 40ºC,

Rated voltage and Rated current: 220 V 50/60 Hz. 12 A 230 V 50/60 Hz. 12 A

Power consumption and Heat output : 1800 W 6.5 MJ/h

Dimensions Weight : 47- 53(W) x 72 - 76 (D) x 92 - 96 (H) cm. 190 to 200 kg.

Test Standard : CLASS I

Operation Environment : Temperature: 10 to 40 ºC Atmospheric pressure : 70 to 106 kpa. Humidity : 30 to 85% (1700 to 1060 mbar) 1ºC increments

Micro rotor 24 x 2ml,1.9 ml & 1.5 ml P.P.Tubes 1 No.

Maximum speed : 22,000 rpm ; Maximum RCF : 44,370 x g

Adaptor for 0.5 ml (2pcs/set) 10 Sets

Angle rotor 6 x 50 ml 1 No. 130,000.00

Max. speed : 20,000 rpm ; Maximum RCF : 43,380 x g

Adaptor for 8 x 12 ml for Nalgene tubes 1 No.

(8 pcs/set)

Angle rotor 6 x 250ml – 1 Number

Maximum speed : 11,500 rpm; Maximum RCF: 21,000 x g

Servo voltage stabilizer of 10KVa

The tenderers should be competent enough to supply the High speed refrigerated centrifuge (floor model) and must have all kinds of registrations under appropriate authorities. They should also produce enough documents to prove their good track records in the field of manufacturing and supply of similar equipments.

Sale of Tender Schedule:

Last date and time for receipt of sealed tenders: 15-10-2008 upto 01 pm

Date and time of opening of sealed tenders: 15-10-2008 at 2.30 pm

The cost of the Tender Schedule is Rs. 250/- in person and Rs. 300./- if required by post. The cost has to be remitted by way of crossed demand draft, drawn in any nationalized bank, in favour of the Director, Institute of Wood Science & Technology, payable at Bangalore.

Director

Institute of wood Science & Technology,

Bangalore

Forwarding Letter

(To be filled in by the tendering party)

The Director

Institute of Wood Science & Technology

18th Cross, Malleswaram

Bangalore – 560 003.

SUB: Supply and installation of High speed refrigerated centrifuge (floor model) at Institute of Wood Science & Technology, Bangalore – reg.

Ref: Your Tender Notice dated

Sir,

We are submitting herewith our tender for Supply and installation of High speed refrigerated centrifuge (floor model) at Institute of Wood Science and Technology, Bangalore-3 as specified in your tender and as laid down in your tender document.

We have read and understood all the terms and conditions governing the tender. We agree to abide by these terms and conditions.

We are endorsing our receipt No. ______dated ______as a proof of having purchased the non-transferable tender form.

We are submitting our rates for the following items:

Sl. No. / Name of the equipment / Qty / Amount (Rs)
1 / Supply and installation of High speed refrigerated centrifuge (floor model) at Institute of Wood Science & Technology, Bangalore / 1 No. / In figures:
In words:

Accordingly we are enclosing herewith our earnest money deposit in form of Bank Draft number ______dated ______for Rs. ______(Rupees ______) payable to the Director, Institute of Wood Science & Technology, Bangalore.

All pages of the tender document together with the ‘Terms and Conditions” contained herewith have been duly signed.

Yours sincerely,

(Stamps and Signature of the

Authorized signatory)

Name:

Complete address:

INSTITUTE OF WOOD SCIENCE AND TECHNOLOGY, BANGALORE.

FORM - A

Tenderer’s Name ( in Block letters):

Tenderer’s fathers name:

Permanent address:

Description of item

10.

Details of Earnest money:

Amount Rs. ______Bank Draft No. ______

Name of the Bank______Dated______

I accept the terms and conditions given in the tender form.

Date:

PlaceTenderer’s Signature with date and seal

Detailed Specifications for HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL)

High speed refrigerated centrifuge (floor model)

Maximum Speed : 22000rpm

Maximum RCF : 48700 x g

Maximum Capacity : 3000ml

Control system : Invertor Microprocessor control, speed, Centrifugal force,

time, temperature, g. sec, acceleration / deceleration, 5 memory

Acceleration / Deceleration : Rapid, Slow, Super slow

Speed setting : Digital display, 200~22000 rpm, in 10 rpm steps

Speed indication : Digital display, 0~22500 rpm, in 10 rpm steps

RCF Setting : Digital display, 10~48700 x g, in 10 x g steps

RCF indication : Digital display, 0~50940 x g, in 10 x g steps

Integrator setting and indication : Digital display, 1.00-9.99 x 100 g sec

Timer setting and indication : Digital display, With Hold and Electric buzzer, Memory flashing From 1 sec. to 100 sec, 1 sec increment setting. From 100 sec. to 990 sec. 10 sec. increment setting. From 1 min. to 100 min., 1 min. increment setting. From 100 minutes to 990 min. 10 min. increment setting.

Temp. setting and indication : Digital display, in 1ºC step, Pre-cooling 1ºC increments setting from -20ºC + 40ºC,

Rated voltage and Rated current: 220 V 50/60 Hz. 12 A 230 V 50/60 Hz. 12 A

Power consumption and Heat output : 1800 W 6.5 MJ/h

Dimensions Weight : 47- 53(W) x 72 - 76 (D) x 92 - 96 (H) cm. 190 to 200 kg.

Test Standard : CLASS I

Operation Environment : Temperature: 10 to 40 ºC Atmospheric pressure : 70 to 106 kpa. Humidity : 30 to 85% (1700 to 1060 mbar) 1ºC increments

Micro rotor 24 x 2ml,1.9 ml & 1.5 ml P.P.Tubes - 1 Number

Maximum speed : 22,000 rpm ; Maximum RCF : 44,370 x g

Adaptor for 0.5 ml (2pcs/set) 10 Sets

Angle rotor 6 x 50 ml - 1 Number.

Max. speed : 20,000 rpm ; Maximum RCF : 43,380 x g

Adaptor for 8 x 12 ml for Nalgene tubes (8 pcs/set)

1 No.

Angle rotor 6 x 250ml – 1 Number

Maximum speed : 11,500 rpm; Maximum RCF: 21,000 x g

Servo voltage stabilizer of 10KVa

TERMS AND CONDITIONS OF OFFER OF SUPPLY

Minimum warranty period of 24 months from the date of commissioning to be indicated. Warranty Period of the HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL). should be mentioned clearly.
Training on the HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL) to be provided at the place and time of installation for the team and subsequent up-gradations.
HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL) should be of the same manufacturer/brand should be mentioned in their quotation.
The Machine/item are required to be delivered and installed in full within three months from the date of receipt of the supply order.
The offer should be firm and open for acceptance till 90 days from the date of offer.
Full details of business terms and conditions, eg. packing and forwarding charges, insurance, delivery period, sales tax (whether provincial or central) other taxes/charges, if any, the validity period of quotations, discount, free delivery, packing or any other information relevant to supply may please be given. Form C/D will be issued by this office.

The machine/item supplied should be as per our specifications. The manufacturer/supplier should have an experience of minimum 5 years in the field of manufacturing/supplying. A proper certificate should be submitted in this respect. The purchaser shall have the right to reject any goods that are not of specified make, though they are of similar quality. List of organizations/firms etc. where similar instruments have been installed should be enclosed with relevant documents along with the quotation.

Full specifications, details and information regarding the item to be supplied such as make, size etc. should be furnished/accompanied by printed literature and samples wherever possible.

The price quoted should be on F.O.R. destination basis.

An amount of 16,000/- (Rs. Sixteen thousand only) towards Earnest Money Deposit by crossed DD has to be deposited for the supply and installation HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL) otherwise the tender will summarily be rejected. EMD of the successful tenderer will be returned after submission of Security Deposit.

The normal terms of payment will be 100% payment after receipt and acceptance of goods in good condition and on satisfactory installation and commissioning.
Customs duty/Excise duty/Levies may be quoted separately.

The item is required to be delivered to the consignee. The consignee's address is given as below:

The Director

Institute of Wood Science and Technology

18th Cross, Malleswaram,

Bangalore-560 003.

The rate should be quoted in the tender document itself. Also indicate The Sales Tax Registration Number, DGS & D Registration Number, Telex Number Telephone Number etc.

The tender should be sent in a sealed cover addressed to the Director, Institute of Wood Science and Technology,18th Cross, Malleswaram, Bangalore-560 003 and should reach on or before 15-10-2008 upto 01 pm
The envelope containing quotations should be clearly marked quotation for

" HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL)”

The name and address of Tenderer firm should not appear on the envelope.

The machine/item on no account should be supplied without enclosing the manufacturer's test and standard warranty Certificate..

Inspecting officer is consignee or his authorized representative.

The Tenders will be opened on 15-10-2008 at 2.30 pm in the Lecture Hall of this Institute. The decision of the DIRECTOR will be final in the acceptance or rejection of any or all quotations.

Security Deposit:

In finalization of the tender successful bidder will be required to furnish refundable ‘Security Deposit amounting to 10% of the total value of the contract. Security Deposit shall be refundable back to the tenderer only after supply and successful installation of the equipment and training of the staff.

Security Deposit shall be furnished in the form of a bank guarantee payable to the Director, Institute of Wood Science and Technology, Bangalore at any nationalized/scheduled bank located at Bangalore.

No interest shall be payable on the Security Deposit.

Taxes, if any, applicable under any rule for the time being under force shall be deducted from the passed bill of the contractor.

DIRECTOR

Institute of Wood Science and Technology

Bangalore-3

Procedure for obtaining the Tender form

Tender from along with detailed specifications may be obtained from the office of the Director, IWST, Bangalore, on payment of Rs 250/- (Rupees Two Hundred and Fifty) or Rs. 300/- (Rs. Three Hundred) if required by Post, either in cash or by crossed Bank draft payable to the Director, Institute of Wood Science and Technology, Bangalore.

Sale of tender form:

Last date and time for receipt of Completed tenders: 15-10-2008 upto 01 pm

Opening of tender: 15-10-2008 at 2.30 pm

This Institute shall not be responsible for any postal delays, whether in sending tender through post or courier. No plea on tender reaching late, due to accident, traffic jam etc. shall be entertained.

Procedure for filling in the Tender Form

Tender should be neatly typed or hand written. Overwriting in tender are strictly forbidden, and tenders containing doubt figures will be rejected. Cutting and corrections in the tender should be attested by the tenderer with date and full signature. Tender must be submitted in prescribed forms failing which they are liable to be rejected. Tender submitted on plain paper or unauthorized copies of our tender document booklet will be invalid and shall be summarily rejected.

NB. Quoting / quoting options on a photocopy of the tender form is also not allowed. The tendering parties risk disqualification and forfeiture of the EMD if this condition is violated.

Any tender or offer which fails short of these specifications shall be rejected summarily.

Submission of Tender:

Tender shall be submitted by hand or by post. Envelope containing tender shall be sealed. IWST shall not be responsible for any late receipt of the tender due to postal delay or any other reason whatsoever.

The completed tender should reach the office of the Director, Institute of Wood Science and Technology, Bangalore within the due time and date prescribed. We shall not be responsible for any postal or courier delays. Tenders received after the due time and date shall not be accepted or entertained because the tender box shall be sealed immediately after due time on the due date. No plea for delay of a minute or two shall be entertained. Tendering parties are, therefore, advised to deposit their tenders well before closing time.

Complete tenders shall contain following documents.

Duly filled tender booklet
EMD in form of bank draft only
The documents of this tender

Receipt of foil issued by this office as proof of having purchased the tender document booklet and
A covering letter on tendering parties authorized letter head with their complete address together with telephone and fax numbers.

All these should be secured fully and put into a sufficiently large envelop. The envelop be sealed and super scribed with.

“Tenders for the supply and installation of HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL) at IWST, Bangalore, due to be opened on 15-10-2008 at 2.30 pm

The envelop containing the completed tender should be addressed to, the Director, Institute of Wood Science and Technology, 18th Cross, Malleswaram (PO), Bangalore 560 003.

Opening of Tenders

Tenders shall be opened in the office of the Director, IWST, Bangalore at 15-10-2008 at 2.30 pm Tenders shall be opened in the presence of the representatives of the tendering parties, who wish to remain present.
Tenders shall be read out one by one. Polite queries about the rates etc. can be re-read on request. Parties are however to desist from making comments.
Representatives of the tendering parties are required to be available at Bangalore for any clarification that may be necessary eventually.
Director, IWST, Bangalore reserves the right to: -

Accept or reject whole or any part of any offer.
Reject all or any offer partly or wholly.
Cancel or withdraw the tender notice.
Reject or accept any tender or part thereof.
Accept or reject any deviation from these conditions without assigning any reason.

Validity of Offer:

Offer(s) made in the tender shall have to be valid for acceptance for a period of six months from the date of the opening the tender.
Any unsolicited correspondence after the last date and time for receipt of tenders is liable to render the tender / offer as invalid. Tendering parties are, therefore, advised in their own interest, to desist from filing any uninvited correspondence after the notified time.
Tender Document booklet is non-transferable. Parties purchasing one tender Document Booklet should be the same as the ones filling a completed tender or making the offer.
All offers have to be made clearly in English only. There should be no cuttings. If a striking out is resorted to, it should be duly signed.

No alterations or amendments shall be allowed after opening of

the tenders.

Offers submitted by telex, telegram or fax shall not be considered.
For a tender to be valid, the individuals signing the tender document must specify whether they are signing as a sole proprietor / manufacturers / partners / attorney (with proof provided) or as authorized dealers /

representative (with proof provided). Tenders not accompanied with

letters of authority, in cases required, are liable to be rejected.

On award of the supply order to the successful tenderer, he shall furnish letter of acceptance of the supply order and sign necessary agreement within the time period as mentioned in the letter awarding the order. In the absence of the confirmation of acceptance and signing of agreement, the supply order may be issued to the party quoting next higher rate at the cost and risk of the party quoting lowest rates.

In case of breach of any terms and conditions stated above by the contractor, the Director, IWST, Bangalore may forfeit Earnest Money Deposit and / or blacklist the tenderer.

All pages of the tender document together with the copy of `Terms and Conditions’ contained in the tender booklet should be duly signed by the tenderer.

Acceptance signing of the tender form and the terms and condition shall be deemed as the final acceptance of these terms and conditions.

In case of any dispute as to the interpretation of any of the terms and conditions or to decide on any other matter not included in the terms and conditions, matter shall be referred to the Director, IWST, whose decision shall be final and binding on the Supplier

CERTIFICATE OF ACCEPTANCE OF TERMS AND CONDITIONS

I/ We have read and full understood the terms and conditions as laid down above in respect of tender for the supply and installation of HIGH SPEED REFRIGERATED CENTRIFUGE (FLOOR MODEL) at Institute of Wood Science and Technology, Bangalore-3. I/We agree to abide by the same.

I/We have signed all the pages of the tender document booklet as laid down

Signature and seal of the Tendering

Party or his Authorized signatory.

Dated:______

Address ______

______

Telephone No. ______