Input Template for Attachment B Subcontractor Submittal Requirements Summary

Input Template for Attachment B Subcontractor Submittal Requirements Summary

of Construction Subcontract Exhibit I

Completed by Design Agency Rev. Nov 2014

Instructions to Design Agency

1.  Exhibit I, Subcontractor Submittal Requirements, is the pro forma (boilerplate-like) document for communicating the requirements for submittal transmittal to LANL and any required follow-up action following LANL review in construction subcontracts.

2.  Exhibit I supersedes what was traditionally in LANL Master Specification Section 01 3300, Submittal Procedures and elsewhere in the pro forma. Thus, 01 3300 is not needed in most cases. An edited Section 01 3300 can be employed as a simple, short front-end to this template (register) for self-perform work.

3.  Exhibit I’s Attachment B, Subcontractor Submittal Requirements Summary, lists requirements from the spec sections and elsewhere.

4.  The Exhibit I including its Att B must be completed by the project. After Exhibits D, F, G and H have been finalized, the design agency must tailor this template to provide the combined technical and quality related input from the specs for the “Exhibit D Technical Specifications for Engineering Services” part of AttB. That shall be done by completing this template. In order to tailor and complete this input template:

·  Items (rows) not applicable to a particular project or acquisition must be deleted.

·  Additional rows added for spec sections and their submittals created by the design agency.

·  Template entries validated (especially the need for concurrent reviews validated with LANL ES-EPD, see below)

·  Sequential numbering of submittals finalized. If desiring to use a 5.0XX-Y scheme to better indicate submittals associated with a spec, or use of suffixes or other method to indicate submittals to be sent in together, then the column’s automated pre-numbered set-up can be deleted/overwritten.

Consecutive and Concurrent Review (CR): The Design Agency must review all submittals imposed on Subcontractor. In addition, when an outside AE is used, this document designates when a consecutive review (for design-build) or Concurrent Review (for design-bid-build) by LANL is required. Where so indicated (“Y”), the submittal must also be routed to LANS for review (ideally after the AE has reviewed, not in parallel; regardless, the final LANL review code is binding on the Subcontractor within the limits of the Subcontract).

1.  LANL Project Eng and SME reviewers may jointly agree to decrease or increase the number of CRs due to factors such as:

a.  Small project size/scope

b.  Design agency history

c.  Constructor history (if known)

d.  Whether needed for LEED or HPSB documentation

e.  Whether needed for nuclear quality documentation

2.  Because of these CR columns, this template has more columns than the rest of Att B. This issue can be handled by pasting into AttB as a table separated from the table rows above and below it by a non-table text row (result is three Word tables total).

3.  In the final Exhibit I for design-bid-build, remove the concurrent submittal review columns. This activity is behind the scenes to the Subcontractor; therefore, it should not be in the construction subcontract documents (e.g., Exhibit I).

NOTE: This template may not be 100% complete or accurate, and will be improved over time if users provide feedback to the Standards Manager or

- For design-build projects only, completion of Attachment B for engineering and quality submittals is design-dependent and therefore the responsibility of the SUBCONTRACTOR'S Architect/Engineer. SUBCONTRACTOR shall complete those portions of Attachment B at the preliminary design stage (e.g. 60%) and submit for LANS review. SUBCONTRACTOR will submit the revised Attachment B at final design stage (90%) for LANS review. LANL has the final say on which submittals shall receive concurrent (AE and LANL) review. The reviewed/final Attachment B will be incorporated into Exhibit I and re-issued as a no-cost Change Order.

Likewise, when design for specialties is deferred to after permitting/construction start, submittals for such design shall be added by Subcontractor.

This template is available in Word online at http://engstandards.lanl.gov/specs.shtml