12th, 13th & 14th September 2014

Information for Trade Stallholders – Terms and Conditions

Dear Trader

These are the terms and conditions for stallholders for the 2014 Newquay Fish Festival taking place from the 12th to 14th September 2014.

The booking fee for all three days is £350 inclusive, with a per stall supplement if electricity is required. (£35, £50 OR £95 Please see attached Annex A - CGuidance and Booking Form)

Separate stalls will be provided, covered and enclosable approximately 3m x 3m. Please see below the following terms and conditions:PLEASE NOTE THAT DUE TO SPACE CONSTRAINTS AND HARBOUR HEALTH & SAFETY, WE ARE UNABLE TO ACCOMMODATE MOBILE CATERING VEHICLES OR TRAILERS

  • You will be able to set up you stalls from 4.00pm on Thursday 11th or alternatively as early as you wish on the morning of Friday 12th, however we would point out that all vehicles MUST be clear of the harbour no later that 10.00am on Friday morning.
  • Throughout opening times (10.00am – 5.00pm) the Harbour and access road will be open to the Mini Bus Service and Emergency Vehicles only.
  • Security will be on site from Thursday pm and all equipment must be removed from site by 9.00pm Sunday evening.
  • If you are using electrical/gas equipment please make sure that it is covered by a current PAT Test/Gas Test Certificate and have this evidence with you. The electrical supply is being provided by a Generator/s rather than mains. Each stall will be equipped with the correct number of sockets as per your application and ALL extension leads will be supplied by our electrical contractor, so that loadings can be managed, monitored and maintained.
  • You may be asked to produce your on site Risk Assessment.
  • If you are involved in food handling, please also be aware that you will need to provide evidence of Food Safety Certification to event organisers the EHO when requested.
  • Hand wash facilities for stallholders will be available on site.
  • CAR PARKING - NO concessionary parking is available. Nearest all day Car Parks are as follows (all in Tower Road) Tower Road /HolyTrinityChurch /Belmont – all pay and display

If you have any queries please contact me on 01637 871067 (office) 01872 540262 (home) or e-mail and we look forward to your participation in another successful event.

PLEASE NOTE THAT TRADE SPACE WILL NOT BE RESERVED UNTIL

DEPOSIT IS RECEIVED

Regards

Gill Moore

Annex A

GENERAL TERMS AND CONDITIONS OF A TEMPORARY ELECTRICAL SUPPLYNEWQUAY FISH FESTIVAL

The Electricity supply is derived from generator(s) providing 230 volts single phase 50 HZ. Each stand will be fed from a dedicated fuse board with the option of a 5amp, 8amp or 16amp fuse rating. These ratings have been selected a there is a limitation to space and the number of generators permitted in the harbour area. This will ensure power can be supplied to each stand if required. For this reason the maximum power requirement of each stand may not be in excess of 16amps (approx 3.5kva / 3000watts). The power will be presented in the form of a 2x standard UK 3 pin socket within each stand

No electric deep fat fryers or equipment with excessive current draw will be permitted.

It will be the stall holder’s responsibility to check their power requirements are within the permitted range. Changes can be made 1 month prior to the event, should the stall holder requirements change after this period we cannot guarantee any changes can be accommodated. Once the event has started and the site has been energised it will not be possible to make changes as this will affect other stall holders.

It is in the stall holder interest to check their power requirements. If they exceed their allocated power rating it will trip their circuit breakers and they will lose power.

The power distribution had been designed to be as fair as possible to all stall holders.

If you require power but are unsure of your power requirements please fill in the form attached listing all electrical equipment you will be using. And include the current rating and wattage (each electrical item will be marked with these values indicated as either A / amp / MA / Watt / W / VA / KVA) please include these markings when filling out the attached form.

If you are still unsure please contact us and we will assist where possible.

There will be no overnight power or lighting available as generator will be switched of at 6pm due to noise restrictions.

At all times Personal Safety and the safety of others will be treated as the priority during the construction, usage and removal of the Electricity Distribution Supply.

Internal wiring of stalls is not included in the connection charge.

Sizing of cables and distribution equipment is based upon the power requirement stated on the electricity supply booking form submitted by each stall holder. For this reason, once each application has been accepted, no additional load shall be permitted on the installation without prior consent of the contractors and only when potential capacity is available.

All Stall holdersmust have a currant and valid Portable Appliance Test Certificate ( PAT ) that comply with BS7671, IEE regulations for each piece of electrical equipment to be connected. Equipment without valid certification will not be connected. Each piece of equipment must be safe, in good condition and designed for the purpose intended.

There shall be no interference with the electrical installation once connected to each trade stand. Exhibitors may not share, with other trade stands, or make multiple connections. Only the Fish Festival’s approved contractor, electrical engineers will be authorised access to the installation

Trade Stands undertaking their own internal wiring must inform the organiser before the event and a completion certificate for this work must be produced and a copy lodged with the organiser. The Trade Stand shall be responsible for conforming to BS7671: 2008 (IEE Wiring regulation 17th Edition) and Part 7 Special Installations or Locations 705, 711, 717. All relevant Health & Safety requirements, Electrical Test and completion certification must be issued prior to energising the supply. The installation shall be confined to the Trade Stand / Space where each supply is terminated.

Every effort will be made to provide an uninterrupted power supply. However, no liability will be accepted by the organiser or the contractor for consequential loss or damage due to power failure.

Anti - Surge Protection: Computer equipment, Computer programmed and electronically controlled equipment may be affected by generator voltage variations / fluctuations / spikes. Neither the organiser nor the contractor will be liable for any damage to electronic or computer equipment failures / damage.

Generators will be operational between 9.00am and 6pm on each day of the event only. There will be no overnight power or lighting to the stalls.

Completion of electricity supply booking form does not bind the organiser or the contractor to offer a supply.

Payment for the supply of electricity will be required with the electricity supply booking form no later than the date stated on the booking form. Applications received late or without full payment will not guarantee connection of electricity and may be subject to the surcharge.

Failure to comply with the above conditions may, at the organiser's discretion, cause the supply of electricity to be withdrawn.

Annex B

The list below gives approximate values for some electrical equipment to aid in working out which fuse rating is required. This is not definitive and is to be used as an aid only. It will be the stall holder’s responsibility to check and document the actual power requirements of each item they whish to connect.

If more than one item is to be connected the ampere (A) value of each item should be added together to work out which fuse rating is required.

We recommend if the ampere value required is close or on the fuse rating a higher value fuse should be selected to prevent tripping.

A rough guide

100W light bulb100W0.5A

Microwave 600-2000W2 – 8.5A

Fridge / Freezer 350 - 1500W2 – 6.5 A

Electric Kettle 2000W9A

Domestic Oven1000-2000W5 – 9A

Commercial oven2000W upwards 9A upwards

Desktop Computer 80-150W0.5 – 1A

25" colour TV 150W1A

Electric Griddle 1500-2500W6.5A -11.5A

Deep fat fryer 3000W upwards13.5A

Approximate Watt / Amp / KVA conversion

Electricity Supplement Charge
Up to 950 watt / Up to 5 amp / £35
950+ to 1700 watt / 6 to 8 amp / £50
1700+ to 3500 watt / 9 to 16 amp / £95


Friday 12th – Sunday 14th September 2014

Expression of Interest for Trade Stand

Business Name
Address
Tel. No
Mobile
E-mail
Main Contact
Web Site

Please return Trade Stand Enquiry to:

Gill Moore

Higher Polgoda Cottage

Old Truro Road

Goonhavern

Cornwall

TR4 9NN

If we are able to provide trade space, we will reserve this for you and forward a pro forma invoice for the initial deposit of £200, with the balance of £150+( £ ….. if electricity required) to be payable by 1st August 2014. (NB Please make cheques payable to Newquay Regeneration Forum Limited)I have read the Terms & Conditions and agree to abide by them.

Signed …………………………………………...... Name…………………………………......

Date ………………………………………………

PLEASE NOTE THAT TRADE SPACE WILL NOT BE RESERVED

UNTIL INITIAL DEPOSIT IS PAID

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